This presentation describes a Laboratory Scan, an independent investigation of various aspects of your laboratory operations. You will gain an "out of the box" view on the strengths and potential bottlenecks of your laboratory. Contact LUFC LabConsultants for more information: http://www.lufc-labconsultants.com E-mail: info@lufc-labconsultants.com

1. Laboratory Scan
LUFC LabConsultants
Louis Uunk

2. Benefits of Laboratory Scan
• Get an independent (“out of the box”) clear picture on:
 Quality of results.
 Laboratory efficiency.
 Workflow effectiveness & bottlenecks.
 Effectiveness of information handling.
 Effectiveness of laboratory organization & personnel.
• Get input on potential bottlenecks concerning the topics above.
• Potential increase of efficiency, productivity and satisfaction of
laboratory personnel.
• Input on “Quick-Wins” and long-term improvement potential.
• Use report as input for (future) budget request.

3. Laboratory Scan: potential focal points
• Quality & Quality Management.
• Efficiency.
• Workflow.
• Information Handling.
• Organization & People.

4. Quality, potential assessment targets
• Quality Management / Assurance
 Validation of methods.
 Calibrations.
 Control steps.
 Deviation handling.
 Registrations (procedures, validations, deviations etc).
 Level of support by LIMS on Quality Management.
 Validity of results at the end of the day.

5. Efficiency, potential assessment targets
• Workflow (bottlenecks).
• Automation (hardware, software solutions).
• Organization & People.
• Resources (equipment, budget utilization etc.)
• Methods (sample prep, analytical, reporting).

6. Workflow, potential assessment targets
• Assessment of workflow (Efficiency, Lean).
• Sample routing.
• Analyses planning and execution.
• Information flow (LIMS  CDS  LIMS, level automation?)
• Sample storage and disposal.
• Workflow bottlenecks.

7. Information, potential assessment targets
• Ease of information access (SOP’s, methods, data
(management) reports etc.).
• Software utilization (LIMS, CDS, ELN, SDMS etc).
• Information workflow.
• Data integrity.
• Data security.
• Backup/restore procedures.

8. Organization, potential assessment targets
• Structure of organization.
• People (skills, training, motivation, ambition, job satisfaction).
• Workload.
• Communication (internal, external).
• Customer interaction (internal, external).
• Training potential.

9. Execution of Laboratory Scan
• Definition of topics of investigation. (LUFC & Lab Management)
• Study of requested information & documentation.
• Interviews with subset of (lab) staff.
(various relevant roles: management, lab technicians, QA, IT,
QP, (internal) customers etc.)
• Laboratory workflow assessment. (observe/assess laboratory
workflow, information flow, QA procedures, sample routing,
efficiency of use resources etc.)
• Identification of (potential) bottlenecks.
• Reporting of findings.

10. Output of Laboratory Scan
• Detailed report of findings and recommendations per topic.
• Presentation of the report to management.
• Identification of bottlenecks and discussion on potential
opportunities for change/growth/improvement etc.