Joint presentation with Sheli McHugh at the February 27, 2014 University of Scranton IT Forum. Throughout the Weinberg Memorial Library’s 20th Anniversary celebration in 2012-2013, Dean Charles Kratz reflected on the idea of looking back while also looking forward, preserving the history and heritage of the University while also sustaining and advancing innovative research, teaching, and learning at the University. To fulfill this dual role, the Library has collaborated extensively with Information Resources on technology tools, from hardware and software to wiring and wireless infrastructure. In this presentation, Learning Commons Coordinator Sheli McHugh will discuss the ongoing development of the technology-rich Reilly Learning Commons (scheduled to open in Fall 2014), while Digital Services Librarian Kristen Yarmey will share the Library's progress and long-term plans for capturing, preserving, and providing access to born digital resources, such as University records, publications, and web pages, as well as digitized materials from the Library's Archives and Special Collections.

1. Digital Collections
at the Weinberg Memorial Library
Kristen Yarmey
kristen.yarmey@scranton.edu
IT Forum 2014-02-27

2. Who We Are
• Digital Services Librarian – Kristen Yarmey
• Digital Services Assistant – David Hunisch
• Systems Specialist – Jennifer Galas
• Brilliant students – April Francia and Justin Goreschak
• With help from others in the Library:
– Archives and Special Collections
– Technical Services
– Systems
– Administration
• And others on campus:
– Information Resources
– External Affairs
– Development/Alumni
– Provost’s Office

3. Digitization
(where it all began)

4. www.scranton.edu/library/digitalcollections
Now
• ≈ 1.25 TB, ≈ 170,000 items
• University Archives
– Yearbooks, Aquinas, course
catalogs, commencement
programs, newspaper clippings,
theses, photos, oral histories…
– Partnering with PR on press
releases, clippings, subject/bio
files
• Special Collections
– Zaner-Bloser Penmanship
– Abe Plotkin Papers
– Local History Books
– Mining Reports

5. Now
• In house
– Photographs
– Documents
– Negatives
– Slides
• Outsource
– Bound volumes
– Oversized materials

6. Future
• University Archives
– More photos
– Full runs of yearbooks, Journal, Record
– Middle States reports
– Early student records
– …
• Special Collections
– Passionists
– Medieval Manuscripts
– Visiting Nurse Association
– Pacinelli Collection
– …
• Digitization by:
– Campus and community partners
– Faculty and other scholars
– Donors
– Citizen archivists

7. Born Digital

10. www.scranton.edu/library/digitalcollections
Now
• Student publications
– Masters and honors theses
– Aquinas
– Esprit and Discourse
• University publications
– Course catalogs
– Journal, Record, and Ignite
• Special events
– Partnered with PR on Quinn
Inauguration invitations,
programs

11. Future
• Photographs
– Terry Connors Collection
– PR Image Collection
• Records
– Policies, reports, meeting
minutes, handbooks
– Middle States documents
• Email
– Campus announcements
• Special Collections

12. Web Archiving

14. Goals
• Preserve dynamic content
• Text
• Images
• Animation
• Video
• …
• Preserve context
• Hyperlinks
• Embedded media
• Document method and date of capture
• Relate to prior and later versions
• Provide access
• Full text search
• Browsability
• User-friendly interface

16. Now
• Archive-It partnership
– Thanks to Provost’s Office and PIR!
• Quarterly crawls of most
scranton.edu URLs
• Weekly crawls of Royal News
• Wayback Machine content back to
2000!
www.archive-it.org/home/universityofscranton

18. Future:
• Social media
– Facebook
– Twitter
– YouTube
– Flickr
• Task Force on web archiving?
• Cross-search web archives and
digital collections

19. Digital Asset
Management
(where we put stuff)

20. digitalservices.scranton.edu
Thanks to Systems & Operations!

21. digitalservices.scranton.edu

22. Description
• Customized schemas for
specific collection needs
• Based on Dublin Core
• OAI-PMH enabled

23. Encore Harvester
encore.scranton.edu

24. WorldCat
www.worldcat.org

25. Google… kind of

26. Social Media

27. Future
• Linked data
• Digital Public Library of America

28. Digital
Preservation
(the long run)

29. Right Now
• Workstation holds full resolution
repository
• Onsite backup to external drives
• Offsite backup via Jungle Disk to
Amazon S3
• CONTENTdm server in data center
holds access images and metadata
• Some materials also available on
Internet Archive
• Archive-It stores web archiving
data

30. Soon!

31. Assessment

32. Download count: 6,700+

33. Google Analytics

34. Google Analytics

35. User feedback
“I just want to say thank you to the University for putting the yearbooks on
line. My father… graduated in 1940. I had not seen that photo in 30 years.”
“You have no idea how thrilled my sister and I are to see these images. My
father died when I was four so I never knew him.”
“My son… presented the pictures on a wall board that I recv’d at my
surprise 80th birthday party. My eight grandchildren were tasked with
finding ‘Pop-Pop.’ I appreciate all you have done in making the past
available for my family.”
“I’ve been wanting to access peer theses for years… it’s suddenly easy to do.”
“The web archives are like, SO helpful.”

36. User pins and posts

37. Future
• More refined implementation and
frequent review of analytics
• Improve access and discovery
• Continue building collections
• New services?
– Data management/curation?
– Institutional repository?
– Open access?

38. Thank you!
Questions?
Kristen Yarmey
kristen.yarmey@scranton.edu