SharePoint 2013: The Way to Go for Intranet Solutions
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Take this opportunity to learn more about SP 2013 and find out about the plans other organizations have for SP 2013. Some of the common concerns now include: Should I wait for SP 2013 or move on with SP 2010? How do I justify for SP 2013's investment? With great improvements in features and usability, the SP product team now says that the web/intranet team can focus more on engaging with users needs rather than vendors' implementation. So what role do we play in SP 2013, and what role do vendors play? What does it mean for migration from earlier versions of SharePoint?
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SharePoint 2013: The Way to Go for Intranet Solutions
- 1. SharePoint SharePoint 2013 the way to go… By K.Mohamed Faizal , Lead Consultant, Chief Architect Office NCS (P) Ltd, Singapore www.zquad.in / @kmdfaizal
- 3. Intranet – The Evolution Source : Optimus BT (Intranet trend best practices)
- 5. Intranet 2012/2013 - Vision Source : Optimus BT (Intranet trend best practices)
- 6. Top 6 Features of Intranet Collaboration Content 2 3 Intranet Communication Task Oriented 1 4 Search Social 6 5
- 7. Search and “Find-ability” Search features of the best intranets include: • Search-as-you-type (like Google), which predicts what users are looking for • Wildcard searches (*, &, AND, OR) • Suggested criteria for similar searches when no matches are found • Search results sorted by view count • Smart search that recognizes common misspellings, • Smart search that recognizes content tags • Capability to index multiple sources (a federated search) • Tag content, allowing content to be better found by others • Search on a topic by • Who created or contributed to the content, • matching people by skills rather than names & departments only
- 8. Social Social features, the best intranets include: • Tagging of content, • Microblogging • Content sharing, • Activity feeds • Commenting/voting and • @Mention • Creating stronger user profiles • Like • Search archives of • Follow documents messages/profiles/tags • Photos and videos • Real time feeds • Activity Stream • Real-time chat • Knowledge mining • Groups / discussion forums • Events • Blogging • App store
- 9. Collaboration Collaboration features, the best intranets include: • Tapping the collective knowledge of the workforce • Improve team building and morale • Improve communication • Develop cross-disciplinary skills • Gain cross-disciplinary insight • Get more perspectives • Get team and stakeholder buy in • Improve innovation • Exercise flexibility and willingness to be helpful in making necessary compromises to accomplish a common goal • Assume shared responsibility for collaborative work, and value the individual contributions made by each team member • Custom apps for very specific needs • Social collaboration on your intranet • Collaboration is important because it is a leadership skill. Any good leader knows that it has to let go of some control wherein passing it down to someone else and working together • Work faster and more cost effectively
- 10. Community / Recognition and Rewards Community features, the best intranets include: • Gamification to engage • Intrinsic Motivation Forums • Increase user engagement • Influence behavior • Reduce time, costs Blog, Wiki Doc feedback • Improve quality of service • Drive user adoption, learning, loyalty • Short Feedback loop Community • Leaderboard, Rewards, Recognition and Badges
- 11. Communication Community features, the best intranets include: • Use dynamic content to make sure homepages are update automatically on a regular basis and keep users coming back. • What’s happening in the business? • What’s the leadership team focusing on? • What are my colleagues working on? • Global communication • CEO’s message, column or even blog, the main corporate news bulletins and more. • Local communication • ‘Local’ communication is targeted to local or specific areas of a business. • Regional office or department, • Departments such as Sales, IT or HR, and also often by employees themselves via a ‘submit news’ feature or similar. • Employee-to-employee communication
- 12. SharePoint
- 13. Outline Organize Discover Share Design &Build Manage
- 14. Collaboration Passing Along
- 15. Sharing Issue • Granting access to a site can be a bit convoluted • Users don’t understand what permission level to grant to other users • Users generally don't know who all has permissions on a site • Users can’t see the invitations that have been sent out to external users. • Users don’t understand what rights they are giving people when they add them to a SharePoint group • You can only request access if you have no access at all • No obvious ways to ask for additional access • You can’t share with others if you don’t have Grant Permissions right, which only Owners have • Users have no way of seeing the status of their requests • Sharing is typically done for the whole site, when usually the only thing people want to share is a web, list or library • Site owners don’t have a place to see all pending requests and to manage the
- 17. Social Share
- 18. Social net @ Work Post updates to let your colleagues know what you’re working on Follow people, documents sites Ask questions ?, Like and Reply and tags
- 19. Communication Share content
- 20. Share Content with Social Power Communities Community sites with self-service administration and moderation Modern community features such as achievements and reputation Discussions Modern discussion boards Blogs Client application integration Categories, comments, and moderation
- 21. Content Collaboration
- 23. Create Sites in few clicks
- 25. Task Oriented Organize Project and Task
- 26. Manager your to-do list
- 27. Keep track on Projects Integrated task with timeline Manage Project with Shard calendar and Timelines Task : Gantt chart view
- 28. Search Discover Information
- 29. Discover relevant results and Grow your next work
- 30. Discover relevant results and Grow your next work
- 31. Design and Build
- 32. Theme Gallery • This is what the new theme gallery looks like, along with a sample of an HTML 5 based theme:
- 33. Communication Business Intelligence Excel BI Instant analysis through In Memory BI Engine Power View Add-in Excel Services Improved data exploration Field List and Field Well Support Calculated Measures and Members Enhanced Timeline Controls
- 34. Communication Business Intelligence PerformancePoint Services • Filter enhancements and Filter search • Dashboard migration • Support for Analysis Services Effective User • Visio Services • Refresh data from external sources – BCS and Azure SQL • Supports comments on Visio Drawings • Maximum Cache Size service parameter • Health Analyzer Rules to report on Maximum Cache Size
- 35. Mobile Classic and Contemporary views for mobile browsers Automatic Mobile Browser Redirection Target different designs based on user agent string Office Mobile Web Apps Excel PowerPoint Word Push notifications
- 36. SharePoint
- 37. SharePoint By K.Mohamed Faizal , Lead Consultant, Chief Architect Office NCS (P) Ltd, Singapore www.zquad.in / @kmdfaizal