SharePoint can benefit a project management office (PMO) across six stages of maturity: tracking, collaboration, planning, management, and portfolio management. At lower stages, SharePoint supports basic project tracking using lists and libraries. At higher stages, it enables collaboration through team sites, centralized planning using Project Server 2010 and dashboards, and advanced portfolio management and resource optimization. The presentation provided examples of how SharePoint and Project Server map to different maturity levels and overall governance.

1. 5 Ways SharePoint can Benefit
Your PMO
Presented by: Amy Talhouk
September 24, 2011

2. About KMA
• Founded 1995
– 30 employees
– 4 partners, including 2 co-founders
• Roots in academia
• MIT, Harvard, BU
• Principal lines of business:
• Professional Services
– SharePoint Consulting
– SharePoint Managed Services
– Custom Application Development
• Software Product
– Mekko Graphics advanced charting software
• We’ve completed 90+ Projects in
the past year!

3. About Me
• KMA Manager focused on Project Management,
Business Analysis and building our PMO
• Boston University School of Management
• BA in Finance
• Masters in Management Information Systems
• 15 year IT Professional focused in Financial
Services Software Development and Consulting
• Supported and promoted SharePoint and Project
Server in various capacities since 2004
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4. And most importantly,
I am the mother of twins….
Adam and Abby
Now
Adam and Abby
Then
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4

5. Agenda
• Why should we care?
• Six stage maturity model relative to 2010
• Leveraging SharePoint 2010's project
dashboards and governance.
• Questions & Answers
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6. Why should we care?
• Because we all need some help!
– Management
• Process can’t grow to accommodate more demand
• No history of what issues we can learn from
• No common understanding of project constraints (resource, time, cost)
– PM’s
• Too many projects
• Different audiences needing different information
• Don’t know what people are working on, what we can deliver and when
• No two project plans look alike
• Every estimate is different
– Team Members
• Regenerating the same data over and over manually (email a
spreadsheet around)
• Don’t know what to work on next

7. Six Stage Maturity Model
Portfolio
Management • Formalized project
Planning • Financial approval
management of • Detailed Resource
• Standardized planning, capacity,
maintenance of project activity
Collaboration across multiple and optimized
project plans, tasks,
• Web-based resources and projects forecasting
collaboration for schedules • Centralized issue
Tracking project teams on and status reporting
tasks and
• Simple tracking
documents
systems to define
list of active
None projects, shared
folder for
• No systems documents
or process,
no control
over what
projects are
active
http://blogs.kma-llc.net/microknowledge/2009/08/project-management-evolution-and-microsoft-sharepoint-solutions.html
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8. SharePoint Coverage
Across the Maturity Model
Stage Activities Governance
None • No systems or process, no control over what • None
projects are active
Tracking • Simple tracking systems • SharePoint List
• SharePoint Document
Collaboration • Web-based collaboration for project teams • SharePoint Team Site
on tasks and documents
Planning • Standardized maintenance of project plans, • MS Project 2010
tasks, resources and schedules • SharePoint Team Site
Management • Financial management of project activity • MS Project 2010
across multiple projects • SharePoint Team site
• Centralized issue and status reporting • Custom Dashboard
Portfolio • Formalized project approval • MS Project Server 2010
• Detailed Resource planning, capacity, and • SharePoint 2010
optimized forecasting
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9. Project Maturity Level - Tracking
• Simple tracking systems
• SharePoint List
• SharePoint Document Library
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10. Project Maturity Level - Collaboration
• Web-based collaboration for project teams
– SharePoint Teamsite
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11. Project Maturity Level - Planning
• Standardized maintenance of project plans,
tasks, resources and schedules
– MS Project 2010
– SharePoint Team Site
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12. Project Maturity Level - Management
• Financial management of project activity
across multiple projects
• Centralized issue and status reporting
– MS Project 2010
– SharePoint Team site
– Custom Dashboard
(12)
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Twitter hashtag: Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved.

13. Questions and Answers
(13)
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Twitter hashtag: Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved.

14. Resources - General
• From Microsoft:
– EPM: http://www.microsoft.com/project
– SharePoint 2010 site: http://sharepoint.microsoft.com
– SharePoint Team Blog: http://blogs.msdn.com/sharepoint/default.aspx
– Project Blog: http://blogs.msdn.com/project
– Microsoft SharePoint Conference 2011, Anaheim CA – October 2 – 5
• From KMA (www.kma-llc.net)
– Monthly webinars on SharePoint 2010 (EPM, upgrades, etc.)
– White papers, blogs, presentations, news, and events
– Chris McNulty @KMWorld DC October 2011
• User Community
– BASPUG – Boston Area SharePoint User Group – 2nd Wednesday of each month

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