1. Robert E. Cashion Media Center
Policies & Procedures
The Greenville County School District’s mission is to support the school library media specialists in
their efforts to:
 Provide a program that is fully integrated into the school's curriculum and is central to the
learning process.
 Provide access to a variety of information representing a wide range of subjects and
difficulty levels.
 Provide learning experiences that encourage users to become discriminating consumers,
skilled creators of information, and lifelong learners.
 Provide leadership, instruction, and consulting assistance in the design of learning
strategies and the use of information and the use of information technology.
 Promote the enjoyment of reading, listening, and viewing for users.
 Participate in partnerships, including networks, that provide access to information outside
the school
 Promote literacy that enables students and teachers to live, work, and communicate in a
democratic information society.
 Promote innovative media services through professional growth and continuous learning.
Mission Statement of Cashion Media Center Program:
The mission of the Robert E. Cashion Media Center is to ensure that students and teachers can
locate, evaluate and use information effectively, to promote a love of reading for all ages, and
to create lifelong learners who are able to use their information skills to pursue their personal and
academic interests.
Goals and Objectives of the Cashion Media Center Program
Goals:
 To ensure that students are effective users of ideas and information
 To provide library media materials and services appropriate to the curriculum of the
school.
 To provide age-appropriate and developmentally appropriate resources in all formats to
meet the information and recreational needs of all users.
 To provide library media materials and services that makes reading fun for the learning
community.
 To provide opportunities for collaboration between the library media specialist and
classroom teachers to incorporate information literacy and technology into instruction.
 To promote and provide instruction in information literacy to teachers and students.
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2.  To implement the integration of the library media program into the curriculum through
collaboration among all members of the school community—teachers, students, parents,
and administrators.
Objectives:
 Will use the suggestions of peers, teachers, administration, and other various selection
tools (including state standards, district curriculum maps and review sources) to select
materials that are appropriate to the curriculum of the school. Will also use these
suggestions to purchase materials that make reading fun and enjoyable for the learning
community.
 Will provide professional materials to help teachers plan lessons that are appropriate to
the curriculum of the school.
 Will administer (at a minimum) a yearly survey to teachers to ensure that we are
providing materials and services (including technology training) that meet the
information needs of the learning community.
 Will maintain conversation with classroom teachers to keep up with what is going on in
the classroom and to suggest ways to integrate the library media center into the
classroom teacher's lessons.
 Will maintain an updated schedule/calendar for teachers to consult when planning
lessons.
 Will introduce students and teachers to information literacy by integrating lessons such as
copyright, bibliographic formats, Internet evaluation, etc. into library lessons and
workshops.
 Will include programming that will make reading fun for both students and teachers.
Library Media Center Hours of Operation
The library media center is open 7:45 a.m. – 2:45 p.m. on school days. It is open for teachers,
students, and parents to use anytime within these hours. Extended hours may be requested.
Library Media Center Behavior Policy
Library Rules
 Be Respectful.
 Be Responsible.
 Be Productive.
Consequences
 Warning
 Removal from group or activity
 Discussion with teacher
 Contact parent
 Referral (An immediate referral may be made for severe or dangerous behavior)
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3. Library Media Center Staff
Library Media Specialist:
Keri Reaney, kreaney@greenville.k12.sc.us
Keri is the new Media Specialist at Robert E. Cashion Elementary School. In 1994, she received
her BA from Winthrop University in Elementary Education. In December, she graduated from the
University of South Carolina with her Masters in Library and Information Science. Along with her
Media Specialist certification, Keri holds certifications in Elementary Education and middle
through high school Social Studies. Her previous experience includes teaching at Hughes
Academy and several long-term substitute positions at Heritage Elementary. Keri is an active
member of the South Carolina Association of School Librarians and serves on the SC Children’s
Book Award Committee.
Library Media Assistant:
Daily Operations
Check-in/check-out procedures and classes:
 Students in grades K5 may check out one book. This book will stay at school until the
Media Specialist and teachers agree that the children are ready for the responsibility of
taking their books home.
 First graders may check out one book and second graders may check out up to 2 books
at a time. Students in grades 3rd – 5th may check out up to 3 books at a time. This number
is negotiable between the media specialists and the grade level teachers. Parents may
also request additional check out or may check out items themselves.
 Books are due in two weeks for all students. Students may renew the same books once.
Overdue books may result in a temporary loss of check out privileges for non-school-
related checkouts, i.e. students may not check out another book until the overdue book
is turned in, renewed, or paid for.
 All students are encouraged to use the media center on a regular basis. Students receive
a 30 or 45 minute lesson with the school librarian weekly. These lessons attempt to
incorporate information, media, and technology literacy skills within the content areas.
 All materials must be checked out through the media center. Teachers may check out
up to 20 books at a time for three weeks. Creating book baskets is encouraged!
Overdues
Overdue slips will be printed out a minimum of once per nine weeks. While we do not charge
fines for late materials, report cards and/or privileges will be withheld if students have library
books that have not been returned or paid for by the end of the school year.
Payment for Lost and Damaged Books
If an item is lost or damaged, the LMS will send home a bill for payment of the item. If the book is
lost, please keep your receipt. If the item is found, we will reimburse your money if the book is
found within thirty (30) days from the date of payment. If the book is damaged beyond repair,
you must pay the total replacement cost of the item.
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4. Settlement of Library Accounts
Report cards will be held at the end of the year until outstanding balances are paid or lost books
are returned.
User Services and Programs
(for all patrons: students, faculty and staff, and parents)
Programs
South Carolina Picture Book Award Program
The SC Picture Book Award Program provides an opportunity for kindergarten, first and second
grade students in our state to vote on a favorite book. Students who read three or more of the
20 titles selected by a committee of parents, teachers, media specialists, and students may vote
for one of the 20 titles as their favorite. The library media center provides information about the
program to students and teachers and provides multiple copies of the 20 books for checkout.
Some of the selections may be read during planned visits to the media center enabling all K
through 2 students to participate and vote. All participants will receive a sticker and a
bookmark upon voting.
South Carolina Children's Book Award Program
The SC Children's Book Award Program provides an opportunity for 3rd, 4th, and 5th grade
students in our state to vote on a favorite book. Students who read five or more of the 20 titles
selected by a committee of parents, teachers, media specialists and students may vote for one
of the 20 titles. The media center distributes information about the program to students and
teachers and provides multiple copies of the 20 books for checkout. Students who read five or
more titles and provide documentation of such will be invited to participate in a celebratory
event where the winning title will be announced in the spring.
Battle of the Books (BoB)
The Battle of the Books is a reading incentive program in which fourth and fifth grade students
read books from a predetermined list. The books are typically selected from the current SC
Children’s Book Award Nominees. Teams of students will then compete by answering questions
from the books. Choosing teams and set up of BoB begin in the fall with the district level
competition occurring in the spring.
Celebration Book Club
Families of Robert E. Cashion Elementary School have the opportunity to donate books in honor
of their children. The book selected will have a bookplate detailing the child’s name, year given,
donor, the child’s birthday, or other occasion. Grandparents, aunts/uncles, caregivers, friends,
and neighbors are invited to participate. See school website for more information.
Library Aides
Library aides fill out an application at the beginning of the school year. These fourth and fifth
grade students are chosen by the library media specialist based on their answers to the
application questions and a teacher recommendation. Another factor that goes into choosing
a library cadet is student behavior in the library media center. Some library cadet responsibilities
include:
 Straightening up bookshelves
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5.  Shelving books
 Checking items in/out
 Delivering items to classrooms
 Turning computers on/off
 Alphabetizing and putting materials in correct order
 Applying barcodes and stamping ownership marks on materials for circulation
 Assisting with book fairs and other special activities
Services
Computers
There are 18 computers in the library. This information station may be used before or after school
by students, parents, and/or staff. Students will use these computers during their class library
time as well. To use computers, students must sign the Greenville County School District’s
Acceptable Use Policy.
Resources
Teachers are encouraged to make use of the library media specialist and all library media
center resources. If you need us to pull books for you on a certain topic for a unit of study,
please let us know, and we will get the resources to you as soon as possible. If you would like to
bring your students in to make selections for a classroom unit or for independent reading, please
do! If you are going to assign your students a research project, talk to the teacher librarian
about how we can work together to incorporate information literacy skills into your project. The
library teacher is very willing to help you incorporate the new research modules into your lessons
throughout the year!
Newsletter
The Media Center Newsletter, Library Links, is published each nine weeks. It includes information
about Media Center events and other book, media, and technology updates. Newsletters are
sent to teachers, parents, and staff via email and posted on the library’s website.
Technology
Reporting Problems
Teachers are asked to troubleshoot common computer problems first using the guidelines found
on the Cashion Media Center Wiki. Rebooting your computer is a good place to start. If
unsuccessful with troubleshooting, teachers are asked to email the media specialist or enter
computer problems using the online Technology Service Request form found on the library wiki
under Teacher Resources at
http://cashionmediacenter.wikispaces.com/Technology+Service+Request.
Teacher Material Requests (books and AV) and checkout policy
Teachers may check out up to 20 books for a three week period. Creating book baskets that
you rotate in and out of your classroom library is encouraged! Teachers may check out any
materials including equipment and audiovisuals. While teachers may keep books for three
weeks, arrangements may be made to keep materials longer if materials are not needed by
another patron. Teachers are requested to return digital cameras and camcorders in a
reasonable period of time so that others may use them.
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6. AV problems
If you notice a malfunction with a piece of equipment you are using, please report the problem
to the media center by returning the equipment with a note of detailed explanation or by using
the using the online Technology Service Request form found on the library wiki under Teacher
Resources at http://cashionmediacenter.wikispaces.com/Technology+Service+Request.
Depending on the nature of the problem, we may need to turn in a technology assistance
request to the district.
Summer Checkout Policy
Laptops are available for summer checkout by teachers with approval of the school
principal. There is a summer checkout form that must be filled out. Books may be checked out
without administrative permission.
Videotaping of events and classes
The library media center has equipment available that you may check out to videotape your
event or class. Please remember to check students’ Permission to Photograph before posting
photos online.
Sending Students to the Media Center
All classroom teachers may send up to three students at a time to renew, check-out, or return
books at any time during the media center hours of operation. When students come without a
teacher, they should present a pass and sign in. The media center will provide passes for each
teacher (preferred method for grades 3 and up) or teachers may use a standard library pass –
wooden, plastic, etc. (grade K-4 through 2) - with their name and designated location on it.
Teachers are encouraged to send students with a timer so they will know how long they have to
spend in the media center before they are due back in class. Whole class visits or visits of more
than five students at a time require the classroom teacher or other supervising adult to be
present in the media center with the students. Students who are disruptive will be sent back to
class.
Online Services
StreamlineSC
The Greenville County School District has adopted and encourages the use of ETV's
StreamlineSC a standards-based video-on-demand service now available free to every
classroom in South Carolina. The school librarian will provide Cashion’s school access code to
each faculty member allowing them to setup their own login and password if they have not
done so already. A brief in-service will help teachers understand the download to desktop
process that will allow teachers to use video clips at the most appropriate point during
instructions. For questions relating to Greenville County use and school access codes, contact
Jeff McCoy via district email or your school librarian.
ETV, partnering with the State Department of Education and the K-12 Technology Initiative,
created StreamlineSC to improve and manage learning resources in South Carolina schools. The
content includes ETV's educational productions; State Department of Education approved K-12
programs, and Discovery Education content, an extensive digital library of more than 26,000
video clips. Videos are correlated to South Carolina's state K-12 curriculum standards and are
searchable by curriculum area, subject and grade level. In addition to video, schools have
access to a high-resolution image library with over 2,700 slides and pictures, an interactive quiz
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7. center, pre-produced classroom activities, tests and teachers' guides. Some videos have closed-
captioning for the visually handicapped.
OverDrive
OverDrive® School Download Library® delivers audio book and eBook downloads directly from
our school's website. It's easy: Students install free software on their computers, browse the
secure website for curriculum-based or recreational titles, check out their selections with their
school username and password then download audio books and eBooks. Icon for access is
located on the school library’s website home page. Link: http://greenville.lib.overdrive.com/
DISCUS
The State of Education offers a free data base called ‖DISCUS‖ is an electronic library of
essential information and learning resources for all South Carolinians. DISCUS provides Internet
accessible, subscription resources to public schools, SACS-accredited private schools, public
libraries & colleges. DISCUS selects reliable, up-to-date resources on a wide variety of subjects for
all age groups. Icon for access located on the school website home page. Students, staff and
parents will receive the DISCUS username and password from the school librarian each year.
DISCUS log in information may not be shared or posted on any website.
Acquisitions Policy
Materials Selection Policy
Materials are selected to support the curriculum and instructional program of the school as well
as the needs and interests of all patrons (i.e., students, teachers, administrators, and support
staff). The library media center provides materials in a wide range of difficulty, in a variety of
formats, which represent multiculturalism and differing points of view. The Internet and other on-
line resources are not subject to the materials selection policy. However, online databases or
subscriptions to websites that the school pays for ARE subject to the materials selection policy.
Criteria for Selection
The following criteria are recommended as a guide to selecting the best resources for the library
media center:
 Literary and artistic excellence
 Lasting importance or significance to a field of knowledge
 Support of the curriculum and the educational goals of the school
 Favorable reviews found in standard selection sources
 Favorable recommendations by educational professionals based on examination of
materials
 Reputation and significance of the author, illustrator, or publisher;
 Timeliness of the material
 Contribution to the diversity of the collection
 Contribution to multicultural awareness
 Appeal to the library patrons
 Suitability for intended use
Selection Tools
One or more of the following resources shall be consulted when materials are being selected for
inclusion in the library media center collection (although the library media specialist is not limited
to these tools in making the final determination):
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8.  Booklist, Follett Titlewave, School Library Journal, Horn Book, Publishers Weekly, VOYA,
Kirkus Reviews, and other professional journals;
 Specialized bibliographies prepared by various educational groups for individual
curricular areas.
Selection Process
The library media specialist will solicit requests and suggestions from all members of the
educational community—students, parents, teachers, administrators, and community leaders.
Reviews will be collected for titles under consideration. Weeding of the collection to remove
materials that are outdated or no longer part of the state curriculum guidelines is a part of the
selection process to ensure that the collection is as current as possible and continues to meet
the information and recreational reading needs of all patrons. All donated materials will be
subject to the same selection criteria as purchased materials.
Request for Media Center Purchases
Because our mission is to support the curriculum and information needs of students and
teachers, it is important for teachers to have an active voice in the purchasing of materials.
Teachers should make their request to the media center staff in writing (jotted down on a piece
of paper or circled on a photocopied magazine or catalog will be fine) or by using the online
form found at http://cashionmediacenter.wikispaces.com/Get+This+Book%21. Please provide
as specific information as possible to facilitate the location and ordering of your requested
materials in a timely fashion. Always include your name on your requests in case we have
questions or need clarification. As you make your requests, keep in mind that the Media
Center's budget is limited and purchases meeting several instructional objectives are preferable
to those meeting only one objective.
Donated Materials Policy
The Robert E. Cashion Media Center welcomes gifts. All donations will be acknowledged, and all
donations will be subject to the same selection criteria as purchased resources. If any donation is
not selected for inclusion in the collection, the gift material will be added to our swap section or
passed on to a more appropriate recipient such as the Greenville Literacy Association.
Challenged Materials
Any parent or citizen may lodge a complaint against any reading material used in the school
system. A student who objects to or finds offensive any instructional materials should be given
alternatives. If the complaint cannot be resolved satisfactorily during a conference with the
principal or media specialist or teacher concerned, then the following procedure will be used:
A materials challenge shall be filed by completing and returning to the principal the form
entitled "Citizens Request for Reconsideration of Instructional Materials." This form is available in
the online Board Manual or in the Medial Center at all schools.
The principal will submit the challenge to the District Media Services Coordinator who will gather
challenge materials necessary to convene the committee. Materials will be sent to the Associate
Superintendent for Student Performance to convene the appropriate district level committee.
Pending review by the Materials Review Committee, the books or materials will remain in use
throughout the district.
Three Material Review Committees will handle complaints from the public concerning the
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9. appropriateness of instructional materials, including library materials.
The Committees' responsibilities will be:
1. To receive written complaints from members of the public concerning the appropriateness of
instructional materials.
2. To review the materials complained of in light of the age of the students using them, the purpose of the
materials, any mandatory use of the materials, their educational value, the basis for the complaint, and
relevant community standards.
3. To render a decision on the appropriateness of the challenged materials.
4. The Associate Superintendent will convey the Committee's decision on the matter in writing to the parent
or citizen who made the complaint and to the principal. A copy of this correspondence will be sent to the
superintendent.
If the person who filed the complaint does not agree with a Committee's decision, he may appeal the
decision to the Board by notifying the superintendent in writing within ten days of receipt of the
Committee's decision of his desire to appeal.
The notice of appeal shall state the specific bases of the disagreement. The Board will review the appeal
and the Committee's decision at or before its next regular monthly meeting. The Board will take such action
as it deems appropriate.
The committee's will be composed as follows:
For Complaints Arising from Elementary Schools:
1. Three parents, each of whom must have a child enrolled in a District elementary school.
2. Four District elementary school teachers, each of whom shall teach a different grade level.
3. One District elementary school media specialist.
Budget and Budget Management
The media center functions on a limited budget. We receive money from the district to keep our
collection current. In addition, the media center budget is strongly supported through funds
from the bi-annual book fairs. Book fair money allows the media center to provide
supplementary programs such as the book award program and to purchase more books, online
subscriptions, library furniture/display cases, supplies, decorations, etc.
ALA Position Statements
The school librarian, Keri Reaney, agrees with the position statements from the American
Association of School Librarians below.
Access to Resources and Services in the School Library Media Program
An Interpretation of the Library Bill of Rights
from American Association of School Librarians
a division of the American Library Association
50 East Huron Street
Chicago, IL 60611
1-800-545-2433 x4386
http://ala.org/ala/issuesadvocacy/intfreedom/librarybill/interpretations/accessresources.cfm
The school library media program plays a unique role in promoting intellectual freedom. It serves
as a point of voluntary access to information and ideas and as a learning laboratory for students
as they acquire critical thinking and problem-solving skills needed in a pluralistic society.
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10. Although the educational level and program of the school necessarily shape the resources and
services of a school library media program, the principles of the Library Bill of Rights apply equally
to all libraries, including school library media programs. Under these principles, all students have
equitable access to library facilities, resources, and instructional programs.
School library media specialists assume a leadership role in promoting the principles of
intellectual freedom within the school by providing resources and services that create and
sustain an atmosphere of free inquiry. School library media specialists work closely with teachers
to integrate instructional activities in classroom units designed to equip students to locate,
evaluate, and use a broad range of ideas effectively. Intellectual freedom is fostered by
educating students in the use of critical thinking skills to empower them to pursue free inquiry
responsibly and independently. Through resources, programming, and educational processes,
students and teachers experience the free and robust debate characteristic of a democratic
society.
School library media specialists cooperate with other individuals in building collections of
resources that meet the needs as well as the developmental and maturity levels of students.
These collections provide resources that support the mission of the school district and are
consistent with its philosophy, goals, and objectives. Resources in school library media collections
are an integral component of the curriculum and represent diverse points of view on both
current and historical issues. These resources include materials that support the intellectual
growth, personal development, individual interests, and recreational needs of students.
While English is, by history and tradition, the customary language of the United States, the
languages in use in any given community may vary. Schools serving communities in which other
languages are used make efforts to accommodate the needs of students for whom English is a
second language. To support these efforts, and to ensure equitable access to resources and
services, the school library media program provides resources that reflect the linguistic pluralism
of the community.
Members of the school community involved in the collection development process employ
educational criteria to select resources unfettered by their personal, political, social, or religious
views. Students and educators served by the school library media program have access to
resources and services free of constraints resulting from personal, partisan, or doctrinal
disapproval. School library media specialists resist efforts by individuals or groups to define what
is appropriate for all students or teachers to read, view, hear, or access via electronic means.
Major barriers between students and resources include but are not limited to imposing age,
grade-level, or reading-level restrictions on the use of resources; limiting the use of interlibrary
loan and access to electronic information; charging fees for information in specific formats;
requiring permission from parents or teachers; establishing restricted shelves or closed
collections; and labeling. Policies, procedures, and rules related to the use of resources and
services support free and open access to information.
It is the responsibility of the governing board to adopt policies that guarantee students access to
a broad range of ideas. These include policies on collection development and procedures for
the review of resources about which concerns have been raised. Such policies, developed by
persons in the school community, provide for a timely and fair hearing and assure that
procedures are applied equitably to all expressions of concern. It is the responsibility of school
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11. library media specialists to implement district policies and procedures in the school to ensure
equitable access to resources and services for all students.
Adopted July 2, 1986, by the ALA Council; amended January 10, 1990; July 12, 2000; January 19,
2005; July 2, 2008.
Position Statement on the School Librarian’s Role in Reading
from American Association of School Librarians,
American Library Association
50 East Huron Street
Chicago, IL 60611
1-800-545-2433, x4386
http://www.ala.org/ala/mgrps/divs/aasl/aaslissues/positionstatements/roleinreading.cfm
Position Statement on the School Librarian's Role in Reading
Rationale: Reading is a foundational skill for 21st-century learners. Guiding learners to become
engaged and effective users of ideas and information and to appreciate literature requires that
they develop as strategic readers who can comprehend, analyze, and evaluate text in both
print and digital formats. Learners must also have opportunities to read for enjoyment as well as
for information. School librarians are in a critical and unique position to partner with other
educators to elevate the reading development of our nation’s youth.
Reading skills involve thinking skills. The extent to which young people use information depends
upon their ability to understand what they read, to integrate their understandings with what they
already know, and to realize their unanswered questions. To this end, school librarians model
and collaboratively teach reading comprehension strategies: assess and use background
knowledge, pose and answer questions that are appropriate to the task, make predictions and
inferences, determine main ideas, and monitor reading comprehension as well as the learning
process.
In addition, 21st-century learners must become adept at determining authority and accuracy of
information, and analyzing and evaluating that information to synthesize new knowledge from
multiple resources. School librarians model and collaboratively teach these skills and strategies.
With a deep knowledge of the wide variety of authentic reading materials available in the
school library and beyond, the school librarian has a key role in supporting print and online
reading comprehension strategy instruction in collaboration with classroom teachers and
reading specialists. School librarians co-design, co-implement, and co-evaluate interdisciplinary
lessons and units of instruction that result in increased student learning.
While the responsibility for the successful implementation of reading promotion and instruction is
shared by the entire school community, library programs serve as hubs of literacy learning in the
school. The following components of school library programs position school librarians in
leadership roles in developing reading comprehension strategies and in promoting free
independent reading:
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12.  School libraries provide students, staff, and families with open, non-restricted access to a
varied high quality collection of reading materials in multiple formats that reflect
academic needs and personal interests.
 School librarians practice responsive collection development and support print-rich
environments that reflect the curriculum and the diverse learning needs of the school
community.
 School librarians take a leadership role in organizing and promoting literacy projects and
events that engage learners and motivate them to become lifelong readers.
 Classroom teachers, reading specialists, and school librarians select materials, promote
the curricular and independent use of resources, including traditional and alternative
materials, and plan learning experiences that offer whole classes, small groups, and
individual learners an interdisciplinary approach to literacy learning.
 Classroom and library collaborative instruction is evidence-based, using research in
librarianship, reading, English-language arts, and educational technology in order to
maximize student learning. School librarians partner with classroom teachers, specialists
and other literacy colleagues to make decisions about reading initiatives and reading
comprehension instruction, and to develop all learners’ curiosity in, and intellectual
access to, appropriate resources in all formats and media.
 When learners follow an inquiry process they assess and use reading comprehension
strategies. The skills identified in the Standards for the 21st-Century Learner align with the
reading process.
 Opportunities for planned and spontaneous library use best serve learners as they
identify, analyze, and synthesize ideas and information by using a wide range of
materials in a variety of formats and media. Availability of library resources and
professional staff at point of need develops intellectual behaviors that transfer to future
academic pursuits and lifelong academic and public library use.
 Along with classroom and reading specialist colleagues, school librarians provide and
participate in continual professional development in reading that reflects current
research in the area of reading instruction and promotion.
Copyright Information
It is the policy of the Robert E. Cashion Media Center to adhere to existing copyright laws and
maintain ethical standards in the use of copyrighted materials for instructional purposes. We
support the laws as defined by the courts and the South Carolina State Board of Education as
summarized in the publication ―The Copyright Law and its Implications" (August 1985). If you
have questions about copyright, please see the media specialist.
Some Copyright Reminders
 Educational ―Fair Use‖ is not a justification for defying the Law.
 Any resources used in any type of project must be given proper credit.
 Consider materials found on the Internet to be copyrighted unless specifically noted as
―copyright free‖ or ―royalty free.‖
 Copyrighted materials on the Internet have the same rights and protection as any other
copyrighted materials.
 Access to information does not mean freedom to copy and use.
 Multimedia projects cannot be posted on your web site without prior permission from
every copyright holder whose work was used.
 Archival copies may not be used unless the original is destroyed.
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13.  Videos cannot be used for reward, entertainment, or any other use that would constitute
a public performance.
 Videos are not meant as a means of ―crowd control‖.
The Copyright Law
Applies to all formats, e.g. print and electronic. Educators may use copyrighted resources under
the ―Fair Use‖ guidelines provided the use meets these four criteria:
1. Purpose of use: Copying and using selected parts of copyrighted works for specific
educational purposes qualifies as fair use, especially if the copies are made
spontaneously, are used temporarily, and are not part of an anthology.
2. Nature of the work: For copying paragraphs from a copyrighted source, fair use easily
applies. For copying a chapter, fair use may be questionable.
3. Proportion/extent of the material used: Duplicating excerpts that are short in relation to
the entire copyrighted work or segments that do not reflect the "essence" of the work is
usually considered fair use.
4. The effect on marketability: If there will be no reduction in sales because of copying or
distribution, the fair use exemption is likely to apply. This is the most important of the four
tests for fair use (Princeton University).
Just What Can I Do?
1. Show a video of a broadcast television program within ten (10) days of the broadcast
2. Show a movie (even if it is labeled ―for home use only‖ ) if it meets the following criteria:
o Is part of face-to-face instruction
o Is documented in your lesson plans
o Supports the goals and objectives of that lesson
o Is a true and legal copy
3. Use parts of legally attained and properly credited copyrighted materials for instructional
purposes and for student projects, including multimedia presentations
4. Retain your project for instructional purposes for up to two (2) years after the first use;
after two years must have written permission to use any copyrighted materials
5. Retain your project indefinitely if needed for presentations to peer (I.e. conferences, in-
service workshops), job performance evaluations or interviews
6. Use materials that are directly connected to your curriculum
7. Make a class set of print copies if the copying meets the criteria of:
o Brevity
o Spontaneity
o Cumulative effect
8. Utilize Cable-in-the-Classroom, ITV, PBS programming.
9. Students may keep their projects as part of their electronic portfolios for school and/or
job interviews.
10. Students may perform/display their projects in the course for which they were created.
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14. So I Can’t...
 Show a dubbed tape of any program.
 Show a tape of a movie or other program from a premium cable channel (e.g. HBO,
Disney, A&E, Turner, and The History Channel).
 Edit a video.
 Show a movie for reward or entertainment.
 Create anthologies for my students in place of purchasing these materials.
 Make multiple copies of computer software programs.
 Load a single-user copy of a computer software program on multiple computers.
 Make print copies for every student I teach.
 Use copies of cartoon, TV, or film characters for classroom/hallway decorations, bulletin
boards, newsletters, or hand-outs.
 Use portions of copyrighted materials in multimedia projects beyond the Fair Use limits.
 Copy entire workbooks, test booklets, etc., in place of purchasing.
 Make illegal copies at the direction of your supervisor, e.g. principal, other administrators,
and district personnel.
 Post presentations on the Internet without prior written permission from every copyright
holder whose work was used.
How Much Can I Copy?
 In any one semester a teacher may use…
 Motion media: 10% or 3 minutes, whichever is less, of a single work.
 Print media: 10% or 1000 words, whichever is less, of a single work.
 Poems (less than 250 words): the entire poem; no more than three (3) poems by one
poet or five (5) poems from one anthology.
 Poems (more than 250 words): up to 250 words; no more than three (3) excerpts from
one poet, no more than five (5) excerpts by different poets from a single anthology.
 Music, lyrics, music videos: up to 10%, no more than thirty (30) seconds of music and lyrics
from a single work.
 Illustrations/photographs: Entire image; no more than five (5) images by single
artist/photographer; no more than 10%, or fifteen (15) images, whichever is less, from a
collection published as a single work.
Information obtained from:
FAQ Brochure- South Carolina Department of Education
http://ed.sc.gov/agency/pr/Standards-and-Curriculum/old/Instructional-Promising-Practices/Library-Media-
Services/documents/CopyrightQuickTips.pdf
Guidelines for Print
Guidelines for single copies of print materials by educators for scholarly research, use in teaching
or preparing to teach, include:
 One chapter from a book;
 One article from a periodical or newspaper;
 A short story, short essay or short poem;
 A chart, graph, diagram, drawing cartoon, or picture from a book, periodical, or
newspaper.
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15. Multiple Copies
Teachers may make multiple copies when:
 Only one copy per student is made (one classroom set).
 Each item is for classroom discussion.
 Each copy includes a notice of copyright.
 Each item meets the three tests for copying – brevity, spontaneity, and cumulative
effect.
Prohibitions
 Copying to create or replace anthologies, compilations or collective works;
 Copying consumable products (workbooks, exercises, standardized tests, test booklets,
answer sheets, etc.)
 Copying to substitute for purchasing resources;
 Copying at direction of superior, i.e. principal;
 Copying for repeated use; or
 Copying for monetary profit.
Commercial Videos, DVD’s and Movies
 Cannot be used for reward or entertainment;
 Must be part of face-to-face instruction or teaching activities;
 Must be documented in the lesson plan showing how it supports its goals and objectives
 Must be a legal copy
 Can be rented from video rental store or public library, borrowed from a student, owned
by the classroom teacher, or purchased by the school.
o But must meet the criteria of no reward or entertainment, be face-to-face
instruction, be documented in lesson plan, and be legal copy.
Commercial Television Programs
 Off-air recording guidelines apply only to non-profit educational institutions.
 Recording can be used once as part of the teaching activities.
 All premium channels (received with cable or satellite) are restricted and have no
recording rights.
 Recording must be shown during first ten school days of the 45-day retention period.
 After 45 days, recording must be erased.
 Recordings may be made only at the request of and used by individual teachers.
 Recordings may not be made in anticipation of requests.
 Recordings must include the copyright notice on the broadcast program as
recorded.
Microcomputer Software, Internet, and other Technologies
Computer Software
 Single user
 Lab packs
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16.  Network license
 Site license
Prohibitions
 Don’t copy CD’s
 Don’t install single user license on more than 1 station
Student Use of Multiple Technologies
 Students may use copyrighted works in multimedia projects.
 Students may perform and display multimedia projects for academic assignments.
 Students may include their multimedia projects in electronic portfolios for assessment
purposes.
Teacher Use
 Educators may incorporate copyrighted works into multimedia creations to create
multimedia curricular materials.
 Educators may demonstrate multimedia creations at professional conferences and
retain for professional portfolios.
 The time limit on Fair Use is two years from completion of work.
Internet
 Unless stated, everything is copyright protected.
 Fair Use criteria apply.
 May not take print, images, music, etc. from one Internet site and post to another
without written permission from the copyright owner.
 May include links to other sites.
Greenville County Schools Internet Use Policy
ACCEPTABLE USE AGREEMENT
The School District of Greenville County provides computer, network, e-mail, and Internet access
to students as part of the learning environment. While these systems have the power to deliver a
huge number of resources to our classrooms, their ability to serve students depends on the
responsible and ethical use of them by every student.
GCS may install software and/or hardware to monitor and record all information system
resources, usage, including e-mail and Web site visits. The district retains the right to record or
inspect any and all files stored on district systems.
Students shall have no expectation of privacy with respect to district information system resource
usage. Students are advised that serious disciplinary action may result from evidence of
prohibited activity obtained through monitoring or inspection of electronic messages, files, or
electronic storage devices. Illegal activity involving district information system resource usage
may be referred to appropriate authorities for prosecution.
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17. ―Acceptable use‖ of these systems is use that is consistent with the instructional goals of the
District. If you break ―acceptable use‖ rules, you may lose the privilege to use both classroom
computers and/or the Internet. Further disciplinary and/or legal action may be taken at the
discretion of school administration.
The District takes reasonable precautions by using filtering software to keep inappropriate
Internet sites and e-mail out of the classroom. The District does not supervise individual e-mail
accounts, a Parent Portal is available that permits the supervision of your child’s e-mail account.
Please note that parents may choose for their child not to have access to the Internet at school;
however, students who do not have access to the Internet will not be able to access e-mail or
web based programs that teachers may be using in class. Your child has agreed to the terms
and conditions of this document upon acceptance of the school district handbook. Violation of
any of the terms or conditions will result in disciplinary action and/or involvement of law
enforcement.
Treat computer equipment with care and respect – Willful destruction of any computer
equipment or software will be considered vandalism, and may warrant the involvement of local
law officials.
Parents and guardians, by you and your child agreeing to this acceptable use policy you will
insure that GCS computer equipment is handled with care and respect. Only GCS ETS personnel
are allowed to repair or modify GCS computer equipment hardware and software.
Do not add, modify, repair, remove, reconfigure or otherwise tamper with any device on the
network infrastructure including, but not limited to: wireless network devices, workstations,
printers, servers, cabling, switches/hubs, routers, etc.
Do not perform unauthorized access, use, or attempt unauthorized access or use of District
information systems.
―Hacking tools‖ Hacking tools‖ which may be used for ―computer hacking‖ as defined in the
South Carolina Computer Crime Act, may not be possessed on any district premise or run or
loaded on any district system. Do not use school computers for illegal activities such as planting
viruses, hacking, or attempted unauthorized access to any system. This is an automatic
recommendation for expulsion.
Do not use a cell phone or PDA to access the Internet on school premises.
Any written text, graphics or executable files created, downloaded, displayed, or exchanged
with another student or teacher must be for education-related purposes only.
Do not bypass or attempt to bypass any of the District’s security or content filtering safeguards.
Do not use school computers for commercial purposes.
Follow copyright laws at all times – See District copyright policies for more information. If you
have questions about the legality of using software, text, graphics, or music you find online, ask
your teacher or media specialist for guidance.
Keep your password secret – You will be held responsible for all computer activities associated
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18. with your password. For example, if you share your password with your friend and he/she signs on
as you and breaks one of the rules outlined above, you will be held responsible.
Do not allow another person to use the computer under your district login.
All online communication must be polite and not threatening or offensive in any way – All
students in grades 3-12 are issued e-mail accounts. The District has the right to review any e-mail
sent or received using District equipment and e-mail accounts. E-mail accounts should be used
for educational and district purposes only.
Do not give out personal information or photos through online communications (i.e. e-mail, cell
phone, PDA, etc.). Never give out your phone number, social security number, full name, age,
home address, or any other personal information.
Home directories are provided to students for educational related work. Students should not
store personal or non-school related work in home directories. The District reserves the right to
review the contents of a student’s home directory.
Please contact your school if you do not want your child to have access to the Internet and e-
mail.
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