The document summarizes the veteran verification process through the Center for Veteran Enterprise (CVE). It outlines the steps to register a business as veteran-owned on VetBiz.gov, including uploading required documents. It then describes how CVE examines applications, may request additional documentation or conduct site visits, and ultimately approves or denies verification. Issues that could delay the process are also listed.

1. The Veteran Verification Process
Presented by MN PTAC
Mark Cooper – Veteran Specialist
mcooper@mnptac.org
1-612-259-6578
SADBOC FAIR 2013

2. Agenda
• Federal Registrations
• VetBiz Registration
• CVE – Veteran Verification
a) Process
b) Documents
c) Compliance
• Overview of Veteran Contracting Program

3. Federal Registrations
First Step: Get Registered
The two required registrations:
1. Dun & Bradstreet – DUNS number –
http://fedgov.dnb.com/webform/index.jsp
For problems AFTER - call 1-866-705-5711
2. Create an account in SAM; Migrate your Legacy
Account (old CCR file) or create a New Entity profile
(ORCA and DSBS now part of SAM)
3. DSBS – SBA Dynamic Small Business Profile (Old
Pronet) accessible only through SAM

5. What is a Veteran Owned Business?
What makes a Business truly
Veteran Owned?

6. A small business that is unconditionally owned and controlled
by one or more eligible veterans, service-disabled veterans or
surviving spouses:
• Day-to-day management means supervising the executive team,
formulating sound policies and setting strategic direction.
• Day-to-day operations mean the marketing, production, sales, and
administrative functions of the firm.
• not less than 51 percent of which is owned by one or more service-
disabled veterans
• Not subject to Negative control : this includes, but is not limited to,
instances where a minority shareholder has the ability, under the
concern's chapter, by-laws, or shareholder's agreement, to prevent a
quorum or otherwise block action by the board of directors or
shareholders

7. If these basic eligibility requirements aren’t met, it
may/will result in immediate denial of your verification
application:
• The Veteran or service-disabled Veteran must be the highest ranking
officer.
• The Veteran or service-disabled Veteran owner must be the highest
compensated employee of the applicant, or provide an explanation as to
how taking lower compensation is beneficial to the applicant
• Full Time Control (An owner engaged in employment or management
outside the applicant concern must submit a written statement
supplemental to the application which demonstrates that such activities
will not have a significant impact on the owner’s ability to manage
and control the applicant concern.)

8. These government entities will accept your
CVE Veteran Verification
 MNDOT
 Dept. of Veteran Affairs
 State of MN Materials Management
Division
 MCUB (Metropolitan Council Underutilized
Businesses)
 Stadium Commission?
Why Get Verified?

9. Veteran Verification Process
www.vetbiz.gov
Center for Veteran Enterprise
(CVE)

12. START HERE

13. Click + to Expand Information
Review each section in order

18. Verification Assistance Briefs
 Verification Assistance Briefs on VETBIZ
 Link: http://www.vetbiz.gov/VerificationAssistanceBrief.html
◦ Board Governance
◦ Demonstrating control
◦ Trusts
◦ Transfer Restrictions
◦ Joint Ventures
◦ Full Time Control
◦ Fast Track
◦ Community Property
 Seek partnerships with VSOs and other support organizations
◦ Training
◦ Counseling

20. Will you qual
Complete A
items on the

21. After downloading correct business
entity document use “Register” button
to return to register page

22. Proper labeling is important for
upload! Scan each document
separately, and label as shown!

29. Click on “NEXT” at bottom of the page

32. account profile, once complete, will look similar to CCR manag
page!
IF THIS “STATUS” SAYS “ACTION NEEDED” OR “REQUESTS”
YOU MUST CLICK ON IT AND FIND OUT WHAT THE VA IS TRYING
TO TELL YOU

33. You can see and access everything
you uploaded

35. VetBiz Verification
Examination
• CVE performs a document review of all information on the
company
• Documents provided by applicant are examined and rated
against the Risk Matrix
• Examiners contact the company for additional
documentation, if needed, and to clarify questionable
items in the documentation
• Upon completion of the examination, the examiner makes
a recommendation of approve, deny, site visit or further
review and returns the file to CVE.

36. VetBiz Verification
Evaluation
• The CVE staff Quality Reviewer (QR) receives the file
and reviews the documents and examination report to
verify that the analysis was correct. If discrepancies are
found, all documents are thoroughly checked.
• QR makes an approval, denial, or more evaluation
required determination

37. VetBiz Verification
Evaluation – Further review recommendation
• Applications recommended for further review go
to the Risk Management Team
• Risk Team performs a detailed review of the
entire file
• Further documentation may be requested and
reviewed
• If required, a Site visit is scheduled

38. VetBiz Verification
Evaluation –Site Visit
• If the Risk Management Team determines that a
complete picture of the company can’t be made
based on the documentation submitted, a site visit
is scheduled
• Site visit examiner does a complete review of the
documentation before visiting the company
• Examiner makes recommendation to Risk
Management team based on the results of the site visit

39. Site visit Preparation
See Handout Sheets

40. VetBiz Verification
Determination
• Once examination and site visits are complete, the evaluation team
evaluates the file and makes a determination
• All determinations are made by CVE Federal employees
• Denial recommendations are based on either a single point of failure
(Critical on the Risk Matrix), or on a totality of circumstances
• The determination letter is signed and emailed to the Veteran within two
business days.
• Approved companies have their verification logo turned on and now
appear in VIP.
• Denied companies have 30 days to file a request for reconsideration

41. VetBiz Verification
Issues that may cause delays
• Submission of material or requests that are outside the accepted
process
• Not checking the appropriate box for “status” on the VA Form 0877
• Not indicating percentage of ownership for each individual owner
• Ownership total does not equal 100%
• Not listing all owners
• Business name in Name of Company on VA Form 0877 doesn’t match
the business name listed in the Vendor Information Pages profile

42. Issues that may cause delays
• Veteran’s name doesn’t match Veterans Benefit Administration records
(Veteran record hasn’t been updated with VBA, i.e., name change due to
marriage)
• The applicant does not provide complete, correct documentation
• The applicant has an unusual ownership or management structure
• The applicant has affiliation issues
• The Veteran is unavailable or unresponsive to requests for further
information.
VetBiz Verification

43. Veterans Benefits, Health Care, and Information Technology Act of 2006
Public Law 109-461, the Veterans Benefits, Health Care, and Information Technology Act of
2006, was signed into law by President Bush on December 22, 2006. This law provides VA
with unique authority to conduct set-aside and sole source procurements with Small
Businesses owned and operated by Veterans. Download VA Acquisition Circular 2008-01,
which implements the “Veterans First Contracting Program” (P.L. 109-461).
Executive Order 13360, Contracting with Service-Disabled Veterans’ Businesses
On October 20th, 2004, the President signed Executive Order 13360 calling for an increase
Federal contracting and subcontracting opportunities for Service-Disabled Veteran-Owned
businesses. On December 12th, 2004, the Executive Office of the President issued a
memorandum to all Federal agencies on the implementation of the Executive Order. This
memorandum provides guidance to assist agencies in preparing their strategies to implement
the Order.
Among other things, the Executive Order requires each agency to:
Develop a strategy to significantly increase its contracting and subcontracting with Small
Businesses owned and controlled by Service-Disabled Veterans;
Designate a senior-level official to be responsible for developing and implementing the
agency’s strategy; and
Report its progress annually to the Small Business Administration (SBA).
Veterans First Program - VA

44. 1. Redefines priorities for contracting preferences within VA, placing
SDVOSBs and VOSBs first and second, respectively, in satisfying
VA’s open market acquisition requirements.
2. Allows sole source contracts over the Simplified
Acquisition Procedures Threshold up to $5,000,000
(including options).
3. Implements restricted competition via Set-Aside Procedures for
each category of SDVOSBs and VOSBs.
4. Allows additional credit evaluation factors for
SDVOSB or VOSB status.
Benefits of Veterans First Buying Authority

45. Questions????
Need help?
Call Mark Cooper
mcooper@mnptac.org
Or Contact your closest PTAC counselor

48. PTAC’s Statewide Presence
www.mnptac.org
Detroit Lakes
St. Cloud
St. Paul
Savage
MINNESOTA
Minneapolis
Bemidji
Mankato

49. The Procurement Technical Assistance Center’s mission is to
strengthen Minnesota’s economy by stimulating job creation,
growth and business retention and helping companies pursue
government contracts.