1. Report and Analysis of
Effective Self-Management
John Kokolakis
October 17th 2013
Business Practice BUS 150 Section 106
Nankin
Contemporary
Professor
S

2. Table of Contents
S Slide 1 --- Introduction
S Slide 2 --- Important vs. Urgent
S Slide 3 --- Time Management Matrix
S Slide 4 --- Time Management Matrix Explained
S Slide 5 --- Day One Results
S Slide 6 --- Day Two Results
S Slide 7 --- Conclusion

3. Introduction
S Time Management is an essential part of everyday life.
S When managing your time, it is ideal to make decisions
based on what is important along with what is urgent.
S There are four different types of events when you base
them off of importance and urgency.
1

4. Important vs. Urgent
S Important events are ones that need positive results.
S Urgent events are ones that must be completed as soon
as possible.
S Combining urgent or not urgent events with important or
not important events will help you manage your time into
four quadrants within a time management matrix.
2

5. Time Management Matrix
Urgent
Not Urgent
Important
I. Important/Urgent
II. Important/Not Urgent
Crises; Pressing problems;
Deadline-driven projects.
Principle Centered Activities;
Planning; Prevention; Relationship
building; Opportunity Recognition;
True Recreational Activities
Not
Important
III. Not
Important/Urgent
IV. Not Important/Not
Urgent
Imminent pressing matters;
"Popular" Activities (i.e.,
activities that you think will
make you popular with others);
Personal Interruptions; Some
calls and mail; Certain meetings
and reports.
Time wasters; So called "Pleasant"
activities that are not really pleasant
(e.g., drinking to excess) that are
actually escapes from
responsibilities. Trivia, busy work.
Some types of mail/phone calls.
3
Notes from Professor Nankin

6. Time Management Matrix
Explained
S Quadrant I, Important and Urgent, contains events that are
essential and need to be completed quickly.
S
Example: A four page essay due the next morning.
S Quadrant II, Important and Not Urgent, contains events that are
essential, but do not need to be completed right away.
S
S
This quadrant should be where most time is spent.
Example: Writing an essay that is not due for another week.
S Quadrant III, Not Important and Urgent, contains events that do
not need to be completed, but others seem like it is an important
event.
S
Example: Going to play basketball with friends even though you don’t
want to.
S Quadrant IV, Not Important and Not Urgent, contains events that
should be avoided at all costs. These events are distractions that
are not necessary.
S
4
Example: Going to the movies because work is causing stress.

7. Day One Results
Time Managed in Hours
4
22%
3
17%
3
Quadrant I
Quadrant II
Quadrant III
Quadrant IV
S Most time was spent in class and doing
homework in a timely way.
S Very little time spent focusing on “last
2
11%
minute” work.
S Not that much time was wasted with
9
50%
distractions and peer pressured
activities.
5

8. Day Two Results
Time Managed in Hours
3
17%
Quadrant I
Quadrant II
Quadrant III
2
11%
Quadrant IV
S Again most time was spent in class and
doing homework in an organized and
planned manner.
5
28%
8
44%
S While less time was spend doing last
minute work, more time was spent with
peer pressured activities.
S Less time was wasted with distractions.
6

9. Conclusion
S Ideally most time should
Total Time Managed in
Hours
Quadrant I
5
7
19%
14%
Quadrant II
Quadrant III
Quadrant IV
7
20%
be spent in Quadrant
II, which it was.
S However, adding up the
hours, 36 total, means that
each night only contains
on average six hours of
sleep.
S By cutting out time in
17
47%
7
Quadrants III and IV, a
healthy eight hours of
sleep can be achieved.