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LIB 630 Classification and Cataloging,[object Object],Spring 2010,[object Object],Diving into MARC,[object Object],What’s MARC got to do with it?,[object Object]
2,[object Object],Who’s MARC, anyway?,[object Object],Artist or author?,[object Object],Franz MarcBlue Horses I1911 ,[object Object],Nope—none of them!,[object Object]
3,[object Object],              Library of Congress,[object Object],Not a person, huh?,[object Object],What does the acronym “MARC” mean? ,[object Object],MARC is the acronym for MAchine-Readable Cataloging. It defines a data format that emerged from a Library of Congress-led initiative that began thirty years ago. It provides the mechanism by which computers exchange, use, and interpret bibliographic information, and its data elements make up the foundation of most library catalogs used today. MARC became USMARC in the 1980s and MARC 21 in the late 1990s. ,[object Object],Frequently Asked Questions (FAQ) Network Development and MARC Standards Office Library of Congress ,[object Object]
4,[object Object],Machine-Readable?,[object Object],Machine-Readable: ,[object Object],“Machine-readable” means that one particular type of machine, a computer, can read and interpret the data in the cataloging record. ,[object Object],Understanding MARC Bibliographic: Machine-Readable Cataloging Part I:  What Does MARC Mean?,[object Object]
5,[object Object],Why Machine-Readable?,[object Object],Why can’t a computer just read a catalog card?,[object Object],Because the computer can’t interpret the words on the card—it doesn’t know an author from a title!,[object Object],The MARC record contains a guide to its data, or little “signposts,” before each piece of bibliographic information that triggers the appropriate response from the computer. ,[object Object]
6,[object Object],Signposts?,[object Object],Fields, subfields and punctuation (yes, that again!),[object Object],The place provided for each item of bibliographic information (author, title, call number, etc.) is called a “field.” ,[object Object],There are two kinds of fields:,[object Object],Fixed fields (these have a fixed number of characters, i.e. letters, numbers, spaces or signs, like punctuation). In the MARC record, they are contained in the Leader and the 008 field. ,[object Object],Variable fields (these have a varied number of characters),[object Object],More to come!,[object Object]
What does a MARC record look like?,[object Object],7,[object Object],Do you see anything you can recognize?What about the title and statement of responsibility?,[object Object],Section of MARC file for Standard Cataloging for School and Public LibrariesDownloaded from Library of Congress catalog,[object Object]
8,[object Object],What does it all mean?,[object Object],The basic divisions of the MARC 21 bibliographic record are:,[object Object],0xx 	Control information, identification and classification number etc. ,[object Object],1xx 	Main entries (author name, meeting name, uniform title) ,[object Object],2xx 	Titles and title paragraph (title, edition, imprint) ,[object Object],3xx 	Physical description ,[object Object],4xx 	Series statements ,[object Object],5xx 	Notes ,[object Object],6xx 	Subjects access fields ,[object Object],7xx 	Added entries (author name, meeting name, uniform title) ,[object Object],8xx 	Series added entries ,[object Object],9xx 	Reserved for local implementation ,[object Object],Don’t these sound familiar?,[object Object],Fields,[object Object]
9,[object Object],Fixed fields,[object Object],(Fixed, because they’re always of the same length),[object Object],Fixed fields use codes to convey certain standard information about the work. In the MARC record, they are contained in the Leader and the 008 field. ,[object Object],Leader Fields:  provide information like type of record or bibliographic level,[object Object],008 Fields: contain codes for publication status, dates, place of publication/country, etc.,[object Object],GUIDE TO MARC FIELDS ,[object Object]
10,[object Object],Variable fields,[object Object],(Variable, because their  length varies!),[object Object],Variable fields contain the descriptive information about a work. They may also provide access points that can be used to search for, find, and identify a bibliographic record in the catalog. Access points can be names, alternate titles, subject headings, and/or call numbers. Variable fields make up the bulk of the record. Online systems have a certain character called an “end of field” symbol which tells the computer when to end the variable field. ,[object Object],GUIDE TO MARC FIELDS ,[object Object]
FIELDS are marked by TAGS,[object Object],A tag: ,[object Object],Each field is associated with a 3-digit number called a “tag.” A tag identifies the field -- the kind of data -- that follows. Even though a printout or screen display may show the tag immediately followed by indicators (making it appear to be a 4- or 5-digit number), the tag is always the first 3 digits.,[object Object], Two common tags are:,[object Object],100 tag marks a personal name main entry (author) ,[object Object],245 tag marks the title information (which includes the title, other title information, and the statement of responsibility),[object Object],MARC Terms and Their Definitions Part III of Understanding MARC Bibliographic: Machine-Readable Cataloging,[object Object],11,[object Object],Elements of a field 1,[object Object]
Elements of a field 2,[object Object],Some fields are further defined by INDICATORS,[object Object],Indicators do just that—they “indicate” to the computer that it must do something.  The indicators are the next two characters after the tag in variable fields.  ,[object Object],Each indicator value is a number from 0 to 9. (Although the rules say it can be a letter, letters are uncommon.) Even though two indicators together may look like a 2-digit number, they really are two single-digit numbers.,[object Object],12,[object Object],Indicators:  1 indicates a separate title entry is required ; 4 says “skip first 4 characters and file under “emperor’s”,[object Object],Tag for title information,[object Object]
Subfields:,[object Object],Most of the fields in a MARC record contain several pieces of information. … Each of these pieces is called a Subfield and there are various ways to set these apart and to let the computer know where specific pieces of information can be found. Some of the possible subfields in the 245 field mentioned are title, subtitle, statement of responsibility, and format (also called medium).,[object Object],245 14$aThe school library media manager /$cBlanche Woolls.,[object Object],13,[object Object],Elements of a field 3,[object Object],Indicators, indicating 1: separate title entry; and 4: skip 4 characters,[object Object],Tag,[object Object],Delimiters and subfield codes,[object Object]
14,[object Object],Delimiters? Subfield codes?,[object Object],What’s a delimiter?,[object Object],A delimiter is a character used to separate subfields. Different software programs use different characters to represent the delimiter on the screen or on printouts.  ,[object Object],The most common delimiter characters are $ or |,[object Object],Subfield code?,[object Object],Subfield codes are one lowercase letter (occasionally a number) preceded by a delimiter. Each subfield code indicates what type of data follows it. ,[object Object],Example:,[object Object],300 ## $a 675 p. : $b ill. ; $c 24 cm Field 300 is Physical description. There are no defined indicators (##) $a=pagination $b illustrations $c size of item,[object Object]
15,[object Object],Important fields to be aware of,[object Object],020 International Standard Book Number -- (ISBN)(R, or Repeatable i.e. there can be more than one 020 field),[object Object],Indicators undefined [entered as ##]. ,[object Object],Subfields used most often: ,[object Object],$a -- International Standard Book Number$c -- Terms of availability (often a price)$z -- Cancelled/invalid ISBN (R) ,[object Object],Example:020 ## $a 0877547637The computer is programmed to recognize that field 020 means the standard number  and that $a in this field stands for ISBN, so it will display or print that out as ISBN:0877547637,[object Object]
16,[object Object],A typical 2xx level entry,[object Object],The 245 tag: Title and statement of responsibility,[object Object],245 14$aThe school library media manager /$cBlanche Woolls.,[object Object],Notice the  / ?  Remember what that means?,[object Object],That’s right, it’s the ISBD punctuation that says what follows is whoever’s responsible for the item!  ,[object Object],Then what comes before it is the title—right?,[object Object],The $a is the MARC sign (called a delimiter) for the title subfield,[object Object],The $c delimiterindicates the author subfield,[object Object],The 14 isn’t fourteen, it’s 2 indicators:1 to show that a title added entry is needed, 4 to tell the computer to skip 4 spaces when alphabetizing, i.e. skip “The” and the space (4 characters: t,h,e,space) that follow and start at “school” ,[object Object]
17,[object Object],Two more 245 examples,[object Object],245 00$aLibrary evaluation :$ba casebook and can-do guide /$cDanny P. Wallace, Connie Van Fleet, editors.,[object Object],Library evaluation : a casebook and can-do guide / Danny P. Wallace, Connie Van Fleet, editors.,[object Object],245 00$aWorld Book millennium 2000$h[computer file].,[object Object],World Book millenium 2000 [computer file].,[object Object],Notice here that the GMD is included, since that’s part of the title and  statement of responsibility area,[object Object]
18,[object Object],082 - Dewey Decimal Classification Number,[object Object],R i.e. repeatable—there can be several numbers,[object Object],First indicator:,[object Object],Indicates which edition of the Dewey Decimal Classification schedules was used,[object Object],Abridged edition – indicator 0   Full edition– indicator 1.,[object Object],Second indicator:,[object Object],Indicates whether the Dewey Classification number was assigned by the Library of Congress or by another library or vendor.,[object Object],LC: 0  Other: 4,[object Object],Subfields:,[object Object],$a Classification no. (R)$b item no. (NR)  $z edition no. (NR),[object Object]
19,[object Object],100 Main entry -- Personal name -- (primary author),[object Object],(NR [not repeatable]; there can be only one main entry) ,[object Object],Indicator 1: Type of personal name entry element ,[object Object],0 -- Forename1 -- Surname (this is the most common form)3 -- Family name ,[object Object],Indicator 2 undefined. ,[object Object],Indicator 2 became obsolete in 1990. Older records may display 0 or 1 ,[object Object],Subfields used most often: ,[object Object],$a -- Personal name $b -- Numeration$c -- Titles and other words associated with a name (R)$q -- Fuller form of name$d -- Dates associated with a name (generally, year of birth) ,[object Object],Example:100 1# $a Gregory, Ruth W. $q (Ruth Wilhelme), $d 1910-,[object Object]
20,[object Object],What does “main entry” mean?,[object Object],main entry,[object Object],The entry in a librarycatalog that provides the fullest description of a bibliographic item, by which the work is to be uniformly identified and cited. In AACR2, the main entry is the primary access point. In the card catalog, it includes all the secondary headings under which the item is cataloged (called added entries). For most items, main entry is under name of author. When there is no author, main entry is under title. ,[object Object]
21,[object Object],245 Title Statement (NR),[object Object],Indicator 1: Title added entry  ,[object Object],(i.e. Should the title be indexed as a title added entry?)  ,[object Object],0 -- No title added entry   (indicates a title main entry; i.e. no author is given  ,[object Object],1 -- Title added entry   (the proper indicator when an author is given in field 1XX; the most common situation) ,[object Object],Indicator 2: Nonfiling characters  ,[object Object],0-9 --Number of nonfiling characters present, including spaces; usually set at zero, except when the title begins with an article; e.g., for The robe, the second indicator would be set to 4. The letters T, h, e, and the space following them are then ignored in alphabetizing titles. The record will be automatically filed under "r" -- for Robe. ,[object Object],Subfields used most often:  ,[object Object],$a --Title proper  $h --Medium (often used for non-book media)  $p --Name of part/section of a work (R)  $b --Reminder of title (subtitles, etc.)  $c --Remainder of title page transcription / Statement of responsibility,[object Object]
22,[object Object],260 Publication, distribution, etc. (Imprint) (R),[object Object],Indicator 1: ,[object Object],Sequence of publishing statements,[object Object],# -- No information provided,[object Object],Indicator 2: ,[object Object],Undefined, therefore #,[object Object],Subfields used most often: ,[object Object],$a -- Place of publication, distribution, etc. (R)$b -- Name of publisher, distributor, etc. (R)$c -- Date of publication, distribution, etc. (R) ,[object Object],Example:,[object Object],260 ## $a New York : $b Chelsea House, $c 1986.,[object Object]
23,[object Object],300 Physical description (R),[object Object],Indicators undefined:  ##,[object Object],Subfields used most often: ,[object Object],$a -- Extent (number of pages) (R)$b -- Other physical details (usually illustration information)$c -- Dimensions (cm.) (R)$e -- Accompanying material (for example, "teacher's guide" or "manual") ,[object Object],Example: ,[object Object],300 ## $a 139 p. : $b ill. ; $c 24 cm.,[object Object]
24,[object Object],Where can I find more details about fields and tags?,[object Object],Tag of the Month from Follett,[object Object],Need help understanding MARC tags? Turn to Tag of the Month. This helpful resource features a new topic every month, including a description of the tag's uses and working examples. You'll find Tag of the Month only at Follett Software.,[object Object],The Tag of the Month page also features links to other helpful cataloging resources, including the online version of Understanding MARC Bibliographic: Machine-Readable Cataloging, the definitive book on MARC, co-authored by the Library of Congress and Follett Software.,[object Object]
25,[object Object],Will I have to create a MARC record?,[object Object],Highly unlikely!,[object Object],If you do the original cataloging with cataloging software, then the computer will be programmed to automatically create the MARC record, for export to another program, or ,[object Object],You can subscribe to a MARC creation service from your vendor, e.g. Follett through Alliance Plus™ and Alliance A/V™,[object Object],For copy cataloging, you can download from another source and import to your software,[object Object]
26,[object Object],How can I import?,[object Object],You can download MARC records for free,[object Object],Go to http://catalog.loc.gov  in your browser and then click on Basic Search.,[object Object],Conduct your search.,[object Object],If only one item is found, you will see the single record display. Otherwise select the appropriate title from the list.,[object Object],Click on the Full Record tab and examine the record. ,[object Object],You can then click the MARC Tags tab and see the MARC record.,[object Object],Continued on next slide! ,[object Object]
27,[object Object],Importing Marc part deux,[object Object],If the cataloging record meets with your approval, scroll down to the bottom of the screen. You will see the following box:,[object Object],Click on the drop-down menu and select  one of the MARC alternatives.  Then click on the Print or Save Search Results button.,[object Object],You will see a long string of numbers and words. This is your MARC record. ,[object Object],On your browser menu, select File and then choose Save As. [make sure you save as text!],[object Object]
28,[object Object],Importing MARC Part the Third,[object Object],Open your cataloging/circulation software,[object Object],Import according to the software instructions (they’re all different, of course!),[object Object],See, for example: ,[object Object],Or Exporting/Importing MARC Records(for a Mac version of Winnebago),[object Object]
29,[object Object],Give us an example!,[object Object],Brief Record:,[object Object],LC Control No.: 2007009009LCCN Permalink: http://lccn.loc.gov/2007009009Type of Material: Book (Print, Microform, Electronic, etc.) Personal Name: Intner, Sheila S.Main Title: Standard cataloging for school and public libraries / Sheila S. Intner and Jean Weihs. Edition Information: 4th ed. Published/Created: Westport, Conn. : Libraries Unlimited, 2007. Description: xii, 286 p. : ill. ; 26 cm. ISBN: 9781591583783 (pbk. : alk. paper) ,[object Object],1591583780 (pbk. : alk. paper),[object Object]
30,[object Object],MARC Record (selected tags),[object Object],Library of Congress shows delimiters as | rather than $,[object Object],Tag 010 is LC control number,[object Object],Tag 020 is ISBN,[object Object],Tag 035 is system control number,[object Object],Tag 040 is Cataloging Source,[object Object],Tag 050 is LC classification,[object Object],Tag 082 gives Dewey classification numberSubfield |2 (or $2) shows that number could be extended to 025.322 ,[object Object],Tags in the 500s are Notes,[object Object],Tag 650 marks subject headings,[object Object],Diving into MARC,[object Object]
31,[object Object],Does MARC have a home?,[object Object],The Network Development and MARC Standards Office plans and develops library and information network standards at the Library of Congress. It is the maintenance agency for several national standards, including the MARC 21 formats.To contact it, please e-mail ndmso@loc.gov. ,[object Object],The MARC Standards webpage has links to extensive documentation on MARC 21, including the concise formats, code and field lists, information about MARC 21 development, and additional documentation to help users with the MARC 21 format. Some of the documentation is available in translation.,[object Object]

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Diving into MARC 2007

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