Sample Tracking Demo Slides Dia 2012 06 20
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Sample Tracking Demo Slides Dia 2012 06 20
- 1. Sample Tracking By: Stephanie Weber DIA June 25 – 27th, 2012
- 2. WHERE ARE MY SAMPLES? Have they been collected? Have they been shipped? Have they been stored? Have they been analyzed? This way to find your samples Where is the data? Sample Tracking 2 ©2012, LabConnect LLC. All rights reserved.
- 3. SAMPLE TRACKING SampleGISTICS™ Real-time tracking from the point of collection Instant accessioning for immediate identification and faster resolution of queries/issues Increased control of shipping logistics and costs Multiple-user Web access Customizable reports Chain-of-custody tracking increases sample integrity Sample data integration Sample Tracking OOOOOO ©2012, LabConnect LLC. All rights reserved.
- 4. SampleREACH LOGIN 4 ©2012, LabConnect LLC. All rights reserved.
- 5. SELECT YOUR PROTOCOL DEMO 5 ©2012, LabConnect LLC. All rights reserved.
- 6. SampleGISTICS DEMO: HOMEPAGE DEMO DEMO 6 ©2012, LabConnect LLC. All rights reserved.
- 7. SAMPLE SUMMARY TABLE DEMO 7 ©2012, LabConnect LLC. All rights reserved.
- 8. CLICK GRAPH TO ENLARGE DEMO DEMO 8 ©2012, LabConnect LLC. All rights reserved.
- 9. EASY CLICK FOR DETAILED LISTINGS EXPORT TO EXCEL THROUGHOUT 9 ©2012, LabConnect LLC. All rights reserved.
- 10. SUMMARY TABLE EXPORT TO EXCEL DEMO 10 ©2012, LabConnect LLC. All rights reserved.
- 11. QUICK ACCESS FUNCTIONS DEMO 11 ©2012, LabConnect LLC. All rights reserved.
- 12. SampleTRACKER EXCEL FILTERING DEMO Select all data or filter your selection to export to Excel 12 ©2012, LabConnect LLC. All rights reserved.
- 13. SAMPLE STATUS HISTORY 13 ©2012, LabConnect LLC. All rights reserved.
- 14. DRILL DOWN VIEWING DEMO SUBJECT VISIT SAMPLE 14 ©2012, LabConnect LLC. All rights reserved.
- 15. SUBJECT DETAILS ©2012, LabConnect LLC. All rights reserved.
- 16. VISIT DETAILS ©2012, LabConnect LLC. All rights reserved.
- 17. SAMPLE DETAILS 17 ©2012, LabConnect LLC. All rights reserved.
- 18. ADVANCED SEARCH FUNCTION 18 ©2012, LabConnect LLC. All rights reserved.
- 19. SUBJECT FORECAST WEEKLY/MONTHLY DEMO 19 ©2012, LabConnect LLC. All rights reserved.
- 20. FORECAST TABLE CURRENT ENROLLMENT DEMO CUSTOM ALERTS DEMO 20 ©2012, LabConnect LLC. All rights reserved.
- 21. CLICK TO VIEW SAMPLE DETAILS 21 ©2012, LabConnect LLC. All rights reserved.
- 22. SAMPLE TRACKING VIA DIGITAL PEN Lab 1 Sites Central Lab Lab 2 Biostorage Lab 3 Database Sites are often shipping to multiple labs and locations, and there is no sample visibility at site. It is also difficult to integrate multiple data sources and LIMS into a single source for sample information. Digital pen technology and data integration tools allows instant access to sample information and comprehensive real time sample tracking. 22 ©2012, LabConnect LLC. All rights reserved.
- 23. REGULAR PAPER DOCUMENTS WITH MICRO-DOT PATTERN ENABLES HANDWRITING TO BE CAPTURED The micro-dots act as a 1.8 mm positioning matrix 1.8 mm They allow the pen to: identify the exact piece of paper being written on Identify the exact location ink is being written ©2012, LabConnect LLC. All rights reserved. 23
- 24. DATA TRANSMISSION REVEIW LABCONNECT SampleREACH WEB PORTAL LabREACH Virtual Accessioning • Form Review • Queries Generated • Data Submission Sample Tracking 24 ©2012, LabConnect LLC. All rights reserved.
- 25. DEMO OUR DIGITAL PEN QUESTIONS? This way to find your samples Sample Tracking 25 ©2012, LabConnect LLC. All rights reserved.
- 27. 14 Benefits of Digital Pen Sample Tracking 1. Real time tracking, starting at the time of collection 2. Instant visibility in places where there was none previously 3. Better control on shipping logistics 4. Fast identification and correction of queries/issues 5. Multiple user web access (smart phone application available) 6. Customizable reports 7. Solid chain of custody 8. Yields documented quality sample management and saves time 9. Easy access to sample availability and information for research and analysis determinations 27 ©2012, LabConnect LLC. All rights reserved.
- 28. 14 Benefits of Digital Pen Sample Tracking 10. Anything captured with paper forms can now be captured digitally (sample tracking, eCRF, patient reported outcome surveys) 11. THREE levels of information captured • Source document (hard-copy paper form) • pdf version of hand-written form • Digital interpretation of handwriting (can be verified before incorporation into databases) 12. Increased efficiency for multiple groups • Decrease time in finding samples and data • Decrease time in making decision on study progress/direction • Decrease time in converting handwritten information into digital information (eCRF) 13. Ease of use (does not ask users to change behaviors) 14. Fits into processes that are not easily digitized 28 ©2012, LabConnect LLC. All rights reserved.
Hinweis der Redaktion
- Have you found yourself asking these questions when managing your studies? How quickly were you able to obtain that information? We are finding that with today’s complex clinical trials, there is an unmet need in Central Laboratory Services to provide a more detailed information regarding samples. Especially those samples not going directly to the Central Laboratory.
- WithLabConnect’sSampleGISTICS you can!
- Access your personal sampleGISTICS dashboard via our website.
- If you have multiple protocols you can select your study to view after login
- Dashboard of your study (customizable). Table is cumulative tally of all samples (x axis) and their current status (y axis) within 24 hours.
- Larger view of dashboard summary table. 90% of all questions or reports can be obtained from this table. Three sections in color correspond to a graphical depiction. Yellow area - Expected is visits that have occurred. Collected are samples collected and not collected. Missing information are samples that have a query or incomplete information to classify as collected or not collected. Unknown location is a truly missing sample. Blue area – out of what is collected how many samples are at the site and how many are at the lab. The pink area is out of those at the lab, how many are analyzed vs. not analyzed.
- Important that you can click on the numbers to get the listing of samples and all the associated information regarding that sample. All exports to excel.
- There is a contact section for customizable list of contacts as well as a documents section for important documents. You can also have the message board updated as needed with important notes regarding the study (i.e. data lock dates….or important changes). Helpdesk ticket for custom reports or IT assistance. You can filter the summary table for the last 7 days, 14 days, or 30 days.
- Complete listing of all samples and associated information in excel format with excel features and counts. Export entire listing or filter and export what you filtered for.
- This is the history of “one” sample from the moment of collection to shipment to receipt.
- Once you open a subject you get a list of all of their visits. Open the visit and you get the listing of samples. You can click on the sample to get detailed sample information next slide.
- Click on Subject to view subject details
- Click on visit to view visit details.
- Click on sample to view sample detials.
- Advanced search, you can type what you are looking for.
- Good for study and kit budgeting as well as analysis planning. Forecast subjects expected to have visits in the next week, two weeks, month, 2 months…etc…color coded for quick viewing. You can customize the data in the table “mapping to appear”. Example: I want to analyze three subjects who have completed C1D11 at the 5 mg dose. When can I do that? You can use this table to identify this information (Project analysis).
- Table of subjects and visits expected. Red flag means visit did not occur in window or lab did not receive samples. Alerts go via e-mail and cumulative report can be generated of all alerts in reports menu (Missing visits report). Color coded for easy viewing. F is forecasted date. R is Real date or actual date of visit.
- Click on the real date and get a listing of samples and their location and status (A = analysed, R = Received etc.).
- One way to fill the gap from collection to receipt at lab for samples not being shipped to Central Lab within 24 hours and/or are being shipped to another location (specialty lab) due to stability or processing reasons.
- How the pen picks up data.
- How the data is transmitted and reviewed prior to import into the database. Instant virtual accessioning! Fast query resolution.
- I will have a pen and demo forms, if we have internet, clients can fill out the forms and I can show them the pdf of their form on my phone once they doc the pen and it is transmitted.
- Extra slides…good to know for incorporation throughout presentation
- Extra slides…good to know for incorporation throughout presentation