2. TOOLS FOR CONSIDERATION
Project Mangement
Tool Researched : Freedcamp
Market Leader: Basecamp, Teambox
Group Communication
Tools Researched: Group Me and SocialCast
Market Leaders: Chatter, Yammer, Skype
File Sharing & Editing
Tool Researched: Google Drive
Market Leaders: Google Drive, Box.com, Dropbox
Virtual Meetings & Live Discussion
Tool Researched: Moxtra
Market Leaders: AnyMeeting, WebEx, GoToMeeting
3. FEATURES THAT WE WANT
Free!!!!
Virtual Meetings
Great for when it is not possible for
group members to meet in person
Group messaging (instant, discussion
threads, forums, etc)
Easy way to keep in regular contact
with group members which is
important for keeping everyone on
the same page
File sharing
Especially important when turning
in a collaborative documents
Notifications
So that you know when someone
posts a message, uploads a
document, etc.
Easily Accessible
Every user can understand it
without needing to read a “How To”
guide
Mobile Tools
So you can contribute to group
projects on the go, anywhere,
anytime
Quick feedback allows group
members to work more efficiently
because there is less lag time
Clean and Simple Design
Least amount of Ads as possible
Ads can be very distracting in the
project/workplace environment
Personalized Settings
Each person can change the way
they are notified, have a different
interface or dashboard than others,
etc.
Manageable Security Settings
Those we want to see the
information can, and those that we
do not cannot see it.
4. FREEDCAMP
PROs
• Can set task/milestone deadlines &
assign to individual group members
• Great options for time management and
planning
• Can upload different versions of a file
and is easy to see who did edits
• Customizable notifications
• Text and/or email
• Email notifications specify what
was posted and by whom
• Frequency
• Updates on upcoming task
deadlines
• Design
• Clean, minimal, professional and
easy to navigate
• Set profile pictures
Features:
Project Management resource includes discussion wall, forum, file
sharing, create tasks & milestones (a free alternative to Basecamp PM tool)
• No mobile app
• No web conferencing
• Text notifications only include
limited information, you have to
login to see what was posted.
• You have to go through
Dashboard before you go into your
project
CONs
5. GROUPME
Features:
Group messaging system
PROs
• Easy and quick to send updates and
receive feedback
• Mobile AND web browser app
• Great to access anywhere,
anytime
• Manage multiple group
conversations at the same time
• Fairly easy to use and fast set up
• Profile picture enlarges when clicked
on
• Conference call on demand feature
• Clear and customizable notifications
• Ability to split checks if out with
group
• You can receive and send messages
via SMS text OR through the
GroupMe app
• Need to login to app before you can
stop the SMS text messages
• No video conferencing or voice calls
• Recent update has some occasional
timing delays
• Message/data rates apply if using
SMS option
• When you haven't adjusted settings
the messages show up in GroupMe
app AND in SMS feeds which is
redundant
CONs
6. Features:
Online file sharing and online editing
• Easy collaboration for documents
• Clean interface
• Uploading files:
• Easy upload and editing
• Accepts .doc, .ppt, .xls,
images and videos
• 15BG of free storage
• Established application, most
people are familiar with
GoogleDocs
CONs
• Limited editing tools
• No ability to see who made
edits nor what they were
• No mobile app
• No real time feedback when
editing
PROs
GOOGLE DRIVE
7. PROs
• Mobile App and web browser app
• Live virtual
meetings/presentations
• Screen share option
• Drawing on images that can
be posted which is useful for
diagrams and such
• Real time updates
• Text communication as well
as voice chat
• Recording option
• Upload files during
presentation
• Quick sign up and start up
MOXTRA
CONs
Features:
Static discussion forum, host live virtual meetings/presentation
• Only meeting leader can upload
pictures
• Cannot schedule future virtual
meetings
• More of a presentation tool rather
than project management tool
• Sometimes freezes
• Everyone has to be logged in at the
same time all the time
8. SOCIAL CAST
PROs
Features:
Discussion Wall, file share,
• Only people in same ‘company’
can log on to the group which is
good for security
• Works like Facebook
• Can see what each team member
is working on
• Task timeline
• Easy to use
• Can manage multiple projects and
invite specific people to them
CONs
• LOTS of problems logging in
and finding our group
• Only admins can invite people
to the group who do not have a
“company” email address
• No conference calls
• Email notifications are not clear
where they are coming from
9. GroupMe
We will use this tool for majority of communication because we
can easily respond and get feedback no matter where we are
Freedcamp
We will utilize all Freedcamp’s features especially discussion
boards and the file sharing/storing ability.
Moxtra
We will only use the virtual meeting feature
WE ARE THE CHAMPIONS!!
