This presentation offers a glimpse into how Trusted Edge can Classify Email and Documents at the point of Creation and mitigate risk.

1. Policy-driven control of unstructured desktop information
© 2009 FileTek, Inc. All rights reserved.

2.  FileTek, Inc. is a premier provider of large-scale data
management and information governance
solutions, enabling organizations, worldwide
and across multiple industry segments,
to efficiently manage, rapidly access,
and effectively govern their ever-
growing volume of enterprise data.
 Global 2000 customers include the Met Office, The
National Archives of the UK, Citigroup, Union Bank of
California, Edward Jones and AT&T.
© 2009 FileTek, Inc. All rights reserved. Slide 2

3.  Content proliferation everywhere – on
workstations, laptops, and file shares
 Difficulty defining and implementing effective records
management policies and retention schedules
 Escalating cost of data ownership –
storage, eDiscovery, and compliance management
 User reluctance to adopt records management tools
and participate in the process
© 2009 FileTek, Inc. All rights reserved. Slide 3

4.  The last mile for records
management
 Exponential growth of
unstructured content
 Problem area for litigation
preparedness
© 2009 FileTek, Inc. All rights reserved. Slide 4

5. quot;No one wants to be the
next Morgan Stanley.quot;
George Socha, Jr.
Legal hold notice alone
is not reasonable.
“There is a NTL, Inc. SEC Lit. (SDNY 2007)
perfect storm
brewing in the sea
of discovery. “
National Law Journal
9/4/08
© 2009 FileTek, Inc. All rights reserved. Slide 5

6. Provides Information Governance
Where Organizations are Most Vulnerable –
at the Network’s “Edge”
Proactive
Retention eDiscovery
Compliance Disposition
© 2009 FileTek, Inc. All rights reserved. Slide 6

7.  Initiates compliance support
at record creation, including
record declaration and
classification
 Files records automatically
in the repository of record
 Extends full compliance
support to offline users
© 2009 FileTek, Inc. All rights reserved. Slide 7

8.  Assigns retention
categories automatically
 Maps retention
assignments to existing
policy schema
© 2009 FileTek, Inc. All rights reserved. Slide 8

9.  Enforces disposition to convenience
copies on desktops, laptop, file
shares, and secondary repositories
 Meets DOD 5015 standards
 Mitigates “smoking gun” risk
 Automatically suspends disposition
during a litigation hold
© 2009 FileTek, Inc. All rights reserved. Slide 9

10.  Proactively culls irrelevant content
 Applies Litigation Hold to the “Edge”
 Provides asset ID
tagging, comprehensive
metadata, and reporting
 Supports a forensically sound
presentation
© 2009 FileTek, Inc. All rights reserved. Slide 10

11. Gap in the Model:
Internal External
• IT audience • Legal audience
Inside firewall Outside firewall
• Compliance focus • Production focus
• Internal software • External software
Trusted Edge helps organizations with:
Information Management, Identification,
Preservation, and Collection.
IT Driven Tools Legal Driven Tools
© 2009 FileTek, Inc. All rights reserved. Slide 11

12. Repository X
?
IT Department
?
Accounting
??
??
?
Repository Y
Sales &
Marketing
Where are the convenience copies?
Repository Z
Who owns them?
Human How can they be locked down or
Resources
deleted according to policy?
 Preserves investments in the existing infrastructure
Federated
 Does not impact end-user processes
Storage
 Creates a central “repository of record”
© 2009 FileTek, Inc. All rights reserved. Slide 12

13. Workstations, Laptops
File Shares
Policies
1 Trusted Edge
Admin Server
3
and Database
Identify Custodian and (MS SQL Server or
Execute Legal Hold 4 Oracle 9)
Disposition
Email
Documents
ECM Repository
2
Files
MS SharePoint
Open Text Livelink
Documents, Files, E
Symantec Enterprise Vault™
mails
IBM Content/Records Manager
WebDAV and file shares
© 2009 FileTek, Inc. All rights reserved. Slide 13

14. © 2009 FileTek, Inc. All rights reserved. Slide 14

15. Problems Trusted Edge ICE Solution
1. Often, many critical files were 1. FinServ archived all critical files to
never archived to the ECM their proper place in the ECM
repository. repository.
2. At the same time, too many 2. By classifying records at creation, FinServ
irrelevant files were archived. proactively culled non-relevant data,
data, thereby reducing storage and
thereby reducing storage and eDiscovery
eDiscovery costs.
costs.
3. Files created by mobile laptop 3. Trusted Edge captured files created by
users working offline were offline mobile users and automatically
never uploaded. uploaded them on reconnect.
4. Management felt ill-prepared 4. FinServ mitigated litigation risk and
for litigation and eDiscovery. enhanced eDiscovery preparedness.
© 2009 FileTek, Inc. All rights reserved. Slide 15

16.  Extends centralized, policy-driven document control and
legal hold management to all enterprise
desktops, laptops, and workstations, whether network-
connected or offline
 Supports a federated storage architecture
 Empowers organizations to fulfill their legal obligation to
preserve critical content
 Proactively classifies, tags, and defines email and document
retention at creation
 Provides a holistic approach to
compliance, retention, disposition, and legal hold
 Delivers a cost-correct ROI with a proactive, best practices
approach to eDiscovery
© 2009 FileTek, Inc. All rights reserved. Slide 16