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REPORT
WRITING
TIPS
FROM JASON PANG
http://www.jasonpang.net/reference/word_report.pdf
SECTION 1
STRUCTURE IT
  1. Make an Outline      Then, fill in your
  2. Introduction         report according to
                          the outline.
  3. Body
    1. Body Point One
         1.   Chart One
         2.   Graph One
    2. Body Point Two
         1.   Graph Two
    3. Body Point Three
         1.   Chart Two
  4. Conclusion
Remember
speil cheek
to and
pfofread
NOTHER MAKES YOU LOOK STUPDIR THAN
CONSIDER THIS
(GRAMMAR & SPELL CHECKER)
   (Bad)                    (Better)
   Ann, while Bob had       Ann, while Bob
   had “had,” had had       answered “had,” had
   “had had”. “Had had”     answered “had had.”
   had had a better         The teacher liked
   effect on the teacher.   “had had” better as
                            an answer.

   Their are two many
   “had” words              There are many
   they’re, but no          spelling mistakes
   grammar mistakes.        there!
Ask your
friend to to
proofread it
for you to.
YOU’LL BE SURPRISED WHAT YOU MISSED!
MONTHS
      Like this:          Not this:
      8 October 2013      8/10/13
      2013-1-13           13/1/13




AND KEEP YOUR FORMATTING CONSISTENT.
SAVE,
SAVE,
SAVE!
Print it and look over the print form – print is much different from digital.
SECTION 2
STYLE
  Make top-headings large (28pt here)
  2nd-level headings = at least 3pt smaller (24)


  Body font reads better in a serif font while headings read
  better in a sans-serif font. The contrast between headings in
  sans-serif and body in serif makes the report look well
  designed.
Image source: http://www.laurenelisecrafted.com/blog/2011/1/28/font-fridays-vol-iii.html
CONSISTENT FONTS
        Sans-serif:              Serif:
        This is the Arial font   Times New Roman
        This is Helvetica        Georgia
        This is Tahoma           Cambria




(I can see the difference. Can you? So, don’t copy-paste.)
Comic Sans Is
EVIL!
Never, ever, EVER use comic sans for a report.
(In fact, it should be un-invented altogether)
LINE-SPACING
  Line-spacing at 1.5 is generally a good amount of spacing to
  make a report very readable. You can see here that 1.5 is quite
  comfortable to read.


  In some cases, you could probably get away with a 1.3 line-
  spacing setting. It’s still readable, though not as comfortable.



  But many teachers prefer line-spacing of 2.0. Be sure to follow

  the guidelines set forth by your teacher.
MARGINS
          1 inch margins
          please (2.54 cm)
PARAGRAPHS
          You have the option to either indent your paragraphs
  (typically 5 spaces) using the TAB key, or you need to include
  one line of space between non-indented paragraphs.
  See how awkward this is with no space here?


  See how much better this is?


  If you don’t indent, be sure to leave a line of space so we know
  where each new paragraph starts.
CONSISTENT STYLE
        Lists:                   Tables:
        •   This has a period.   Also.         Should.

        •   This doesn’t         Stick with.   One style.

        •   Choose one
        •   And stick with it



Stick to one convention, and don’t deviate.
DON’T TITLE THESE SECTIONS



“REPORT BODY”

“TABLE OF CONTENTS”
SECTION 2
APA PAPER FORMATTING
Font: Times New Roman
Size: 12pt
Line-spacing: Double
Margins: 1 inch (2.54 cm)
Indent: With TAB (5 spaces)
Right-Justify: OFF
Header: Top-right corner w/ page #
Title: Centered

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Report Writing Tips

  • 3. STRUCTURE IT 1. Make an Outline Then, fill in your 2. Introduction report according to the outline. 3. Body 1. Body Point One 1. Chart One 2. Graph One 2. Body Point Two 1. Graph Two 3. Body Point Three 1. Chart Two 4. Conclusion
  • 4. Remember speil cheek to and pfofread NOTHER MAKES YOU LOOK STUPDIR THAN
  • 5. CONSIDER THIS (GRAMMAR & SPELL CHECKER) (Bad) (Better) Ann, while Bob had Ann, while Bob had “had,” had had answered “had,” had “had had”. “Had had” answered “had had.” had had a better The teacher liked effect on the teacher. “had had” better as an answer. Their are two many “had” words There are many they’re, but no spelling mistakes grammar mistakes. there!
  • 6. Ask your friend to to proofread it for you to. YOU’LL BE SURPRISED WHAT YOU MISSED!
  • 7. MONTHS Like this: Not this: 8 October 2013 8/10/13 2013-1-13 13/1/13 AND KEEP YOUR FORMATTING CONSISTENT.
  • 9. Print it and look over the print form – print is much different from digital.
  • 11. STYLE Make top-headings large (28pt here) 2nd-level headings = at least 3pt smaller (24) Body font reads better in a serif font while headings read better in a sans-serif font. The contrast between headings in sans-serif and body in serif makes the report look well designed.
  • 13. CONSISTENT FONTS Sans-serif: Serif: This is the Arial font Times New Roman This is Helvetica Georgia This is Tahoma Cambria (I can see the difference. Can you? So, don’t copy-paste.)
  • 14. Comic Sans Is EVIL! Never, ever, EVER use comic sans for a report. (In fact, it should be un-invented altogether)
  • 15. LINE-SPACING Line-spacing at 1.5 is generally a good amount of spacing to make a report very readable. You can see here that 1.5 is quite comfortable to read. In some cases, you could probably get away with a 1.3 line- spacing setting. It’s still readable, though not as comfortable. But many teachers prefer line-spacing of 2.0. Be sure to follow the guidelines set forth by your teacher.
  • 16. MARGINS 1 inch margins please (2.54 cm)
  • 17. PARAGRAPHS You have the option to either indent your paragraphs (typically 5 spaces) using the TAB key, or you need to include one line of space between non-indented paragraphs. See how awkward this is with no space here? See how much better this is? If you don’t indent, be sure to leave a line of space so we know where each new paragraph starts.
  • 18. CONSISTENT STYLE Lists: Tables: • This has a period. Also. Should. • This doesn’t Stick with. One style. • Choose one • And stick with it Stick to one convention, and don’t deviate.
  • 19. DON’T TITLE THESE SECTIONS “REPORT BODY” “TABLE OF CONTENTS”
  • 21. APA PAPER FORMATTING Font: Times New Roman Size: 12pt Line-spacing: Double Margins: 1 inch (2.54 cm) Indent: With TAB (5 spaces) Right-Justify: OFF Header: Top-right corner w/ page # Title: Centered