This document provides instructions for conducting an idea rating sheet activity. It outlines the steps which include an information presentation, small group discussions to generate ideas, writing each idea on a separate sheet, collecting the sheets and organizing them by topic, giving feedback by placing dots on the sheets to rate the ideas, and finally reporting back the results. Color-coded pens may be used to recognize patterns in feedback from different stakeholder types. The goal is to gather everyone's ideas and recognize collective opinions in an equal opportunity meeting tool.

1. 1
[Name of Your
Project / Event]
Idea Rating Sheets
Instructions
[facilitator name] [date of meeting]

2. 2
What are idea rating sheets?
• Equal opportunity meeting tool
• Gather everyone’s ideas
• Recognize collective opinions

3. 3
1. Information
5-10 minutes
• Presentation on the session topic
• Review the background materials provided
[insert image of background materials, e.g. cover page]

4. 4
2. Small Group Discussions
15-20 minutes
• Quick round of introductions
• Share ideas and opinions:
1. [question number one]?
2. [question number two?
Comment:
Less questions the better.

5. 5
3. Write Statements
Write one idea per sheet
Write your idea here.
Use large and clear printing.

6. 6
3. Write Statements
Use the correct idea rating sheet colour:
1. [question number one]? (green)
2. [question number two? (pink)
3. Other topics – optional (white)
Write ideas as a group
or by yourself
Comment:
Instead of colour, you can ask
participants to write the
question number at the top left.

7. 7
Staff will take idea sheets
• Sheets will be organized by staff on tables

8. 8
4. Record Feedback
15-20 minutes
Fill dots to give your opinion on the ideas

9. [Example idea text goes here,
on topic but not serious]
Fill in one dot per a sheet
to record your opinion
…then sign on the right

10. [Example idea text goes here,
on topic but not serious]
Optionally write a
brief comment below

11. [Example idea text goes here,
on topic but not serious]
Do not change what is
written in the idea box

12. 12
Use the correct pen colour
• Blue – [stakeholder type 1]
• Black - [stakehoder type 2]
• Red - [stakeholder type 3]
• Green - [stakeholde type 4]
• Light Blue - [stakeholder type 5]
• Purple - [stakehoder type 6]
Comment:
Different pen colours is
optional – good for recognizing
patterns among key
stakeholder types

13. 13
• You may dot as many or
as few sheets as you please

14. 14
5. Report Back
• Staff will read out a sample of the ideas
• Results to be posted in full on web page:
www.[project web page].com

15. 15
Let’s get started…
1. [question number one]?
2. [question number two?
Write one answer per sheet.