Presentation on the basics of using Google Drive and Docs.

1. GOOGLE DOCS
BASICSUsing the cloud to create, comment, and share documents.
Jonathan Rogers
Iowa City High School
Language Arts/Journalism
@jon_rogers

2. CLICK BOX
FILL OUT THIS FORM FIRST
http://tinyurl.com/m6ua86o

3. SETTING UP SCHOOL GMAIL
From home, Jonathan should be able to log in to Webmail and change his network password from there.
Try this:
1) Log in to Webmail. Use the link on the home page of the district web—under Quick Links—lower
right.
2) Click Options (upper right corner).
3) Choose Change Your Password and follow the prompts.
4) Again, it should sync in a minute or two.
This will cause the password sync process to begin.
Within a minute or two, they should be able to log in to their new Google accounts, using the Last.
First@iowacityschools.orgusername and the same, new password they just entered.

4. @jon_rogers
http://tinyurl.com/iccsd-google-basics
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5. THE CLOUD
GOOGLE DOCS/APPS = CLOUD COMPUTING
What is it?

7. Top 5
Reasons to Use
Drive and Doc

8. COLLABORATION
#1PEER COMMENTS
50 PEOPLE CAN BE
ON A DOC AT THE SAME TIME
VOICE COMMENTSSHARE SETTINGS

9. DON’T LOSE STUFF
#2AUTO SAVE
REVISION HISTORY
EASY SEARCH
YOU CAN NEVER
LOSE YOUR
HOMEWORK
WORK ANYWHERE
THE INTERNET EXISTS
DOWNLOAD AND BACKUP

10. EVOLVING
DOCUMENTS
#3SEE CHANGES OVER
YEARS
CREATE
PORTFOLIOS
ENCOURAGE
WRITING PROCESS

11. ORGANIZE
#4FOLDERS FOR
CLASSES ONLINE
HARDDRIVE
COLOR CODED

12. COMMENT
#5Easy to read comment
boxes
Paste rubrics onto doc
Export to Word - hand back
papers with comments if you
like killing trees Email instant
feedback

13. What do I use Drive and Docs
to do in my classes?
HANDOUTS PAPERS
PRESENTATIONS
EVOLVING DOCS
WEEKLY
RESPONSES
VIDEOS

14. BASICS
How to open your Drive and create documents and presentations.

15. Follow Along
or Watch and
Wait Till Work Time
@jon_rogers
http://tinyurl.com/iccsd-google-basics

16. THE NEW
DRIVE

17. Google’s New Drive Introduction

18. OPEN
DRIVE

19. OPENING YOUR DRIVE
-Log in to GMail
or drive.google.com
-Find the Square Boxes
-Click
-Go down to DRIVE

20. CHANGE
PHOTO

21. EVERYONE TAKE A SELFIE!
Bonus points for Tweeting or
Instagraming
#ICSCHOOLSROCK

22. STEP ONE - EDIT YOUR PROFILE - Have a photo and basic info

23. CREATE
A DOC

24. Create a document
-Get back to your Drive
-Click NEW

25. -Click document

26. Name the document

27. The Toolbar
PRINT FROM CHROME BROWSER
Toolbar is very similar to Microsoft Word

28. DESIGN
CREATE CONTRAST
BOLD - ITALICS - GREY
INSERT LINES AND PHOTOS AND SHAPES
NOT TOO MUCH COLOR
(Don’t let Rainbow Bright throw up on your Docs)

29. MAKE
COMMENTS

30. MAKE A COMMENT
HIGHLIGHT A WORD
COMMAND-OPTION
M
2 buttons to the left of
the spacebar and M

32. REVIEW COMMENTS
HIGHLIGHT A WORD
COMMAND-OPTION - M
2 buttons to the left of the spacebar and M
Tab - Return

33. SUGGESTED EDITS - NEW!!

34. SHARE
A DOC

35. SHARE OPTION 1
CLICK SHARE

36. SHARE OPTION 1
Share Options
in the document

37. SHARE OPTION 2
CLICK
on FOLDER
BY
DOC TITLE

38. SHARE OPTION 2
MOVE
TO A NEW
FOLDER

39. SHARE OPTION 3
Go
back to
DRIVE
DRAG
and DROP

40. CLASS
FOLDERS

41. CREATING A FOLDER
Go
back to
DRIVE
DRAG
and DROP

42. Name a class
Name
Your
Folder
After
a
Class

43. Name a class
Name
Your
Folder
After
a
Class

44. Share Everything Class Folder
Use for Class
Documents
View but not Edit
Or Journalism
Trust?

45. Share Everything Class Folder

46. Individual Student Folders
Only share work
with teacher
and student

47. Setting Up Individual Folders
Create Folder
Have students
create folder and
share it with you.
As they share it
with check on the
little box
highlighted to the
left

48. Move
checked student
folders into
class folder

49. Move
checked student
folders into
class folder

50. Sharing Settings
Click the down
arrow to find
share options

51. Sharing
Settings
Click
share

52. Sharing Settings
EDIT
or VIEW
Works for docs or
folders
Students can also
Invite peers to do
small group work

53. Easy Way to Create a Class Group
Copy and Paste
Class Emails
From Google Form
Paste and Click on
TO:
Select Groups in Pop Up
Create Class Group

54. MY
FAVORITES

55. EVOLVING STAFF MANUAL - STUDENTS WRITE THEIR JOBS

56. RUBRICS CLASS FOLDER FOR THE LITTLE HAWK

57. 25 POINT WEEKLY FORM FOR THE LITTLE HAWK

58. LA9 and Little Hawk Gamification Mastery Badges of Excellence

59. Staff Editorials - Brainstorm and Doc
MAESTRO EDITING - Socratic questioning of the writer

60. WORK
TIME
REVIEW
PRESENTATION
CREATE DOCS MAKE
CLASS FOLDERS
UPLOAD
DOCS INTO CLASS
FOLDER
PRACTICE
COMMENTING
MAKE
RUBRICS FOLDERS
I AM HERE TO HELP
AND
ANSWER
ANY QUESTIONS

61. RESOURCES
DRIVE-ING FURTHER by Chad Kafka
Google for Education - Tools and Solutions
50 Google Docs Tips Every Teacher Should Know
Using Websites Wisely
4 Lesson Planning Help Websites

62. @jon_rogers
http://tinyurl.com/iccsd-google-basics