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Event
Planning
Hallie Kloots | Jim Neidinger
Start with a Purpose
• What is your purpose?
  – Should have a clear connection between
    event and your org
    • Tradition of your organization
    • Serve campus/community
    • Celebration
    • Training/transitioning
    • Other examples?
Getting Others on Board
• Be in agreement
• Purpose should guide marketing and
  planning
• Define learning outcomes and/or take-
  aways
Maintaining a Budget
• Have a firm number
• Make sure use of funds is appropriate based
  on the organizations revenue
• Analyze various cost components in an
  organized manner
• BE FLEXIBLE
Requesting Funding
• Only registered student organizations may request funding
• Dates
   • April 15: events occurring June 1 - August 15
July 1: events occurring
     August 16 - October 15
September 1: events occurring October 16 -
     December 31
November 15: events occurring January 1 - March
     15
February 1: events occurring March 16 - May 31
• Registered treasurers may access the online request form by
  logging into the management site at the top right of the
  student organization website.
• Registered student organizations may apply for up to $2000 or
  $3000 in programming funds depending on established status.
Event planning
Coca-Cola Partnership
• Ohio State is a Coca-Cola Campus
  • Only Coca-Cola products may be used on campus
    property
• All Union Events must use Ohio Union
  Catering.
  • Menu available on Ohio Union website
Event Locations
• The Ohio Union
• RPAC/Rec facilities
• Outdoor Spaces
Event planning
• Screen shot of rec sports schedule website
Event planning
Event planning
Event planning
Other Planning Resources
• The Ohio Union
  –Graphics
  –Marketing
  –Photography
  –Catering
  –Your event planner
  –Business sponsorships
Activity!
Questions?
• Feel free to contact us!
  –Hallie Kloots.3
  –Jim Neidinger.1

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Event planning

  • 2. Start with a Purpose • What is your purpose? – Should have a clear connection between event and your org • Tradition of your organization • Serve campus/community • Celebration • Training/transitioning • Other examples?
  • 3. Getting Others on Board • Be in agreement • Purpose should guide marketing and planning • Define learning outcomes and/or take- aways
  • 4. Maintaining a Budget • Have a firm number • Make sure use of funds is appropriate based on the organizations revenue • Analyze various cost components in an organized manner • BE FLEXIBLE
  • 5. Requesting Funding • Only registered student organizations may request funding • Dates • April 15: events occurring June 1 - August 15
July 1: events occurring August 16 - October 15
September 1: events occurring October 16 - December 31
November 15: events occurring January 1 - March 15
February 1: events occurring March 16 - May 31 • Registered treasurers may access the online request form by logging into the management site at the top right of the student organization website. • Registered student organizations may apply for up to $2000 or $3000 in programming funds depending on established status.
  • 7. Coca-Cola Partnership • Ohio State is a Coca-Cola Campus • Only Coca-Cola products may be used on campus property • All Union Events must use Ohio Union Catering. • Menu available on Ohio Union website
  • 8. Event Locations • The Ohio Union • RPAC/Rec facilities • Outdoor Spaces
  • 10. • Screen shot of rec sports schedule website
  • 14. Other Planning Resources • The Ohio Union –Graphics –Marketing –Photography –Catering –Your event planner –Business sponsorships
  • 16. Questions? • Feel free to contact us! –Hallie Kloots.3 –Jim Neidinger.1