During this webcast you will learn: * E-Business Suite allows budgets to be managed in the same way as normal transactions, for each unique combination of your Chart of Accounts. * Use summary accounts or rollup groups to manage and maintain. * General Ledger gives you a variety of tools to create, maintain, and track your budgets, including the ability to upload budget amounts from your spreadsheet software. Agenda: - Understand Budget Accounting Cycle - Use Various Budget Methods - Budgets and Budgets Organizations - Manual Budgets - Effective use of Budget Upload Via Web ADI - Create Budgets and Maintain Budgets - Review and correct budgets - Freeze Budgets - Reports on budgets - Q & A Session

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Presents
Budgeting
R-12 General Ledger
A Webinar

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Disclaimer
 All other trademarks, service marks and logos used in this webinar are the
trademarks, service marks or logos of their respective owners.
 The views expressed in this webinar are views of the speakers and do not
necessarily reflect the views of iWare Logic Pvt. Ltd

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Agenda
 Understand Budget Accounting Cycle
 Use Various Budget Methods
 Budgets and Budgets Organizations
 Manual Budgets
 Effective use of Budget Upload via Web ADI
 Create Budgets and Maintain Budgets
 Review and correct budgets
 Freeze Budgets
 Reports on budgets
 Q & A Session

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Overview
What is Budgeting?
 Budgeting is the process of identifying, gathering, summarizing, and
communicating financial and non-financial information about an
organization`s future activities.
In a business, the budgeting for operations will include the following:
 Preparing estimates of future sales
 Preparing estimates of future cash collections and disbursements
 Preparing estimates of the future day-to-day activities of the
organization
 Summarizing these estimates into an income statement and balance
sheet

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Purpose
Budget helps to aid the planning of actual operations to help managers to
consider how the conditions might change and what steps should be taken
now and by encouraging managers to consider problems before they arise. It
also helps co-ordinate the activities of the organization by compelling
managers to examine relationships between their own operation and those of
other departments.
Other essentials of budget include:
 To control resources
 To communicate plans to various responsibility center managers
 To motivate managers to strive to achieve budget goals
 To evaluate the performance of managers
 To provide visibility into the company's performance
 For accountability

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Budgeting in Oracle General Ledger
Create an Unlimited number of budgets or forecasts:
 Control user access to budgets.
 Create budget organization to mirror the various levels of your
company`s
 Organization and to control user access to the budget information.
Budgeting with Web Application Desktop Integrator (Web ADI):
 Enter budget amounts in the familiarity of a spreadsheet, then upload
you
 Budget data to General Ledger
 Download both budget or actual amounts and use these to calculate
new budgets
 Amounts, then upload the new budget amount into Oracle General
Ledger

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Budget
MARCH 2014
Cost Center 350
Actuals Budgets Variance
Airfare (7640) 14000 15000 1000
Telephone (5510) 4000 3500 500
Health and Welfare (5750) 1500 1700 200
Total 19500 20200 700

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Budget Structure
Name: FY96PLANName: FY96PLAN
CC100 ….. $3000
CC200 ….. $1500
Name: FY2014PLAN
Jan-1994 to Dec-1994 Periods
Accounts
Amounts
A budget consists of periods, accounts, and amounts.
Oracle General Ledger provides you a variety of features to
define, maintain, and track your budgets, including the ability
to upload budgets in an Excel spread sheet.

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Budget Accounting Cycle
Step 1: Define budgets and budget organizations.
Step 2: Enter budget amounts.
Step 3: Review and correct budgets.
Step 4: Freeze budgets.
Step 5: Report on budgets.

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Budget Methods
Oracle Enterprise Planning and
Budgeting
Non Oracle Systems
Budget WizardOracle General Ledger
Manual Budgets

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Creating Budget in Oracle General Ledger
Step 1: Plan budget Structure.
Step 2: Create budgets and hierarchies.
Step 3: Set up budget organization.

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Current
Define a Budget
Year 2014 Budget
Enter Name and
Description
Enter Status
Create JEs?
Up to 60 Periods
Open
Frozen

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• Create a budget to
represent a collection of
Estimated amounts for a
range of accounting
periods.
• You can create
Budget hierarchies
by assigning lower–
level budgets to a
master budget.
• Maintain multiple
versions of the
budgets.
Define Budget

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Define Budget Organizations
Engineering
CC #300
Maintenance
CC #100
Administration
CC #200

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Contain ranges of accounts
that make up the budget.
Create as many budget
organizations as you need,
provided their account ranges
do not overlap for the same
currency within the same ledger.
Define a Budget
Budgeting hierarchies enable you
to control budgeting authority, and
easily identify budgets that exceed
control limits.

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Inquire and Report
Password Security All Account Ranges
Budget Organizations
Freeze

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Budget Upload via Web ADI
General Ledger
Journal
Import
Other feeder
systems
Web ADI
Budgets
Budget Wizard:
Launch spreadsheet web-interface from GL responsibility to download,
modify, and upload budget amounts, compare budget amounts and actual
amounts, create graphs.
Add Budget Notes to add descriptions

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Budget Hierarchies
You can use the following methods to structure
budgets:
• Top-down budgeting
• Bottom-up budgeting
• Middle-out budgeting

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Essentials in Budgeting
E-Business Suite allows budgets to be managed in the same way as normal
transactions, for each unique combination of your chart of accounts.
You can use summary accounts or rollup groups to manage and maintain
budget values:
 Budgets can be directly entered into the application using forms.
Budget creation requires the creation of the following elements:
 Budget Year (can span multiple years).
 Budget Organization (typically departmental or a group of
departments). This will contain all the account combinations that
you will create a budget amount for.
 Budgets are not required for all the account combinations, only for those that
you need to report budget variances.
 Budgets are managed within budget organizations.

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Multiple Versions of a Budget
Copy existing budgets to create multiple
versions of a budget for what if analysed
Balance Sheet Income Statement Budget vs. Actuals

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Journal Creation
Budget Amounts No
Budget Journals
Budget Formulas No
Mass Budget Journals
Transferred Budget
Amounts
Budget Wizard No
Journal Wizard
Upload Budgets No
Budget Entry Method Journal Entry Created?

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Budget Entry Modes
Journal Mode Enter incremental amounts
Worksheet Mode Enter ending amounts
Single Row Mode Enter ending amounts
Entry Mode Types of Amounts to Enter

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Budget Rules
50 50
50 50
Divide Evenly
Repeat per Period
01 200 5999 X
An Existing Account
Balance Number

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Review, Correct and Freeze Budget
• If a budget journal entry is generated, then, review and correct via:
 Enter Budget Journal screen: if the journal has been posted.
 Enter Journals screen: if the journal is in the un-posted status.
 If a budget journal entry is NOT generated, then, review and correct
via:
 Enter Budget Amounts screen
 Budget Wizard
 Freeze a budget, budget organization, budget formula
batch or range of budget accounts to prevent accidental or
unauthorized changes.
 Freeze or unfreeze an entire budget by changing the
budget status in the Define Budget window.

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Integrated Web-based Spreadsheet Interface
Setup and Process
SETUP
Define profile option:
Default Desktop Viewer
PROCESS
Select Layout
Select Data to
Import (optional)
Create Excel
document
Enter journals
Upload
Launch
Journal Wizard
Select Layout
Select Budget to
Download
Create Excel
document
Enter budget
amounts
Upload
Launch
Budget Wizard

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Integrated Web-based Spreadsheet Interface
Process – Launch Budget Wizard

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After download of Budget from GL

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Manually entered amount into Spreadsheet

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Upload of Budget into GL

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Updated amounts in GL

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Internal Budget Transfer

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After Transfer of Amount

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Questions and Answers Session

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About iWare Logic
iWare Logic Technologies, an arm of Vyom Labs Group of Companies is an
Enterprise Business Applications consulting firm, specializing in Oracle Applications
and technologies. iWare Logic, an Oracle Gold Partner services clients in
applications like Siebel, Oracle e-Business Suite, PeopleSoft.
iWare Logic offers application development delivery with a focus on application
customizations, workflows, integrations, and data conversions. We also provide
both functional and technical staff augmentation for Oracle Enterprise
Applications’ Implementation and support.
iWare Logic’s focus on the Oracle Enterprise Applications, and competitive rate
structure represent a value that is unique in professional services today.
For any queries, feel free to drop a mail to: info@iwarelogic.com

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Thank You
iWare Logic Technologies Pvt. Ltd.
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Baner Road, Pune (MH),
India - 411045
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Website: www.iwarelogic.com