Lesson 5 of Microsoft Office PowerPoint 2007 at the Willmar Public Library.

1. Beginners: Microsoft Office
PowerPoint 2007
Lesson 5
Samantha TerBeest
Adult Services Librarian
Willmar Public Library

2. Overview
• Shapes Editing
• SmartArt Editing
• Chart Editing
• Slide Transition Editing

3. Shapes - Color
• Outline
▫ The outer part of the shape.
• Fill
▫ The inner part of a shape.
Outline
Fill

4. Shapes – Color Outline
• When you draw a shape, a Drawing Tools tab
appear in yellow.
• On this tab, click Shape Outline. This will bring
up a drop-down list of colors.
• Pick one to change the outline.

5. Shapes – Outline Weight
• You use this to emphasis something.
• To this, go to the Drawing Tools tab & click
Shape Outline.
• Choose Weight from the drop-down box & scroll
through the menu to change the weight.
• Select the weight you want.
4 pt 1 pt

6. Shapes – Color Fill
• Also done in the Drawing Tools Tab.
• Click Shape Fill. This will bring up a drop-down
list of colors.
• Pick one to change the fill.

7. Shapes – No Fill
• If you are using a shape to outline or
demonstrate something, you will want to use No
Fill.
• It is located in the Shape Fill drop-down box.

8. Exercise
• Open Microsoft Office PowerPoint.
• Stay on this slide & go to the Insert tab. Click on
Shapes in the Illustrations group.
• Pick a shape that you like & click on it.
• By holding down your mouse, draw the shape
moving from the upper left to lower right.

9. Exercise Cont.
• Now change the color of the shape’s outline:
▫ Click on the Drawing Tools tab that has now
appeared.
▫ Click on Shape Outline in the Shape Style group.
▫ Choose a color from the drop-down list.

10. Exercise Cont.
• Change the weight of the outline:
▫ Click Shape Outline in the Shape Styles group.
▫ Click on Weight.
▫ Change the weight to 3 pt.

11. Exercise Cont.
• Changing the Color of the Shape Fill:
▫ Click Shape Fill in the Shape Styles group.
▫ Pick a new color from the drop-down list.

12. SmartArt Graphics
• Styles
▫ You can change the look of a diagram, so that it
stands out more.
• Color
▫ You can use a preset color style to best fits what
you are working with

13. Changing the SmartArt Style
• After you insert a diagram, a SmartArt Tools tab
appears in a light purple color.
• To change the style or look of the diagram, click
into the tab & then click the downward facing
arrow of SmartArt Styles.
• This brings up a menu of various style for you to
choose from.
• You can preview each style by hovering over
each one.

14. SmartArt Style How To

15. Changing the SmartArt Color
• SmartArt Color is also located in the SmartArt
Tools tab.
• Click the Change Colors button.
• Choose a color theme from the drop-down list.
• You can preview them as you scroll through.

16. SmartArt Color How To

17. Exercise
• Using your already open PowerPoint
Presentation, click New Slide on the Home tab.
• Click the Insert tab & choose SmartArt from the
Illustrations group.
• Pick a chart from the dialog box & click OK.

18. Exercise, Cont.
• Next, click the SmartArt Tools tab that has now
appeared.
• Choose the Change Colors button in the
SmartArt Styles group.
• Scroll through the color themes until you find
one you like.
• Once you find a color theme, click it to
permanently add it to the chart.

19. Exercise, Cont.
• Stay in the SmartArt Tools tab.
• Click the downward arrow of the SmartArt Styles
group.
• Scroll through each style until you find one you
like.
• Once you find a style, click it to add it.

20. Editing Charts
• After you add a Chart in PowerPoint, you can
change its Style.
• Each style comes with preset colors & cannot be
changed.
• You can also change the
look of a Chart if you do
not like its layout. 0
2
4
6
Chart Title
Series 1
Series 2
Series 3

21. Changing the Chart Style
• After inserting a chart, a green Chart Tools tab
appears.
• In this tab, there is a group called Chart Styles.
• Click the downward pointing arrow to view the
selection of styles available.
• You can preview each style as you scroll through.

22. Chart How To

23. Changing Chart Layout
• In the Chart Tools tab, there is a Chart Layout
group. Click the downward arrow.
• Choose a layout from the drop-down list.

24. Exercise
• Go to the Home tab & click the new Slide button
in the Slides group.
• Next, click the Insert tab & choose Chart from
the Illustrations group.
• Choose a chart from the dialog box that appears
then click OK.

25. Exercise Cont.
• In the Chart Tools tab, click the downward arrow
of the Chart Layouts group & choose a new
layout by clicking it.

26. Editing Slide Transitions
• Things you can edit going from slide-t0-slide:
▫ Sound
▫ Speed
▫ How – Click or Timed
• You can apply the same transition to each slide
just by clicking Apply To All in the Transition
to This Slide group of the Animations tab.

27. Sound
• After you add a transition, you can add a sound
to gain the attention of the audience.
• This editing option is also in the Animations tab
in the Transition to This Slide group.
• Click in the Transition Sound: box to choose a
speed.

28. Sound Cont.

29. Speed
• The best Speed to use in a slide transition is
Fast.
▫ Audiences get bored by a slower transition.
• Transition Speed is located just below Transition
Sound in the Animations tab.
• You can choose your speed from the drop-down
list that appears.

30. Speed Cont.

31. Advance Slide Options
• Located in Animations tab
• There are Two Options:
▫ On Mouse Click
 Used Most Commonly When Doing a Presentation
▫ Timed/Automatically After:
 Used when doing a kiosk like presentation

32. Advance Slide Options Cont.
• How to:
▫ On Mouse Click
 Check Box
▫ Timed
 Check Automatically After
 Type in Time Using Minutes & Seconds

33. Advance Slide Options Cont.

34. Exercise
• Go to the 2nd slide of the PowerPoint
Presentation you already have open.
• Click on the Animations Tab.
• In the Transition to This Slide group, click the
downward pointing arrow to pick a transition.
• Scroll through the transition types & click on one
that you like.

35. Exercise Cont.
• In the same tab, pick a Transition Sound from
the drop-down menu.
• Next, change the Transition Speed to Medium.
• Click Apply to All, so all slides have the same
Transition, Sound, & Speed.

36. Exercise Cont.
• In the Advanced Slide group, un-check On
Mouse Click & check Automatically After.
• Change the time to 00:05.

37. Exercise Cont.
• Go back to the first slide & switch to Slide Show
view.
• Watch as your presentation goes from slide-t0-
slide every 5 seconds with sounds at every
transition at a medium pace.
• Press “esc” on your keyboard to exit Slide Show
view.
• Close out of PowerPoint. Do not save.

38. The End
• The Next class is Tuesday, March 26th at 11AM.
• We will discuss Animating Text & Images.