Management Information System - MIS (Developed by Xala - Ibrahim Rahmani) It’s a complete business solution particularly designed for non-profit & small to medium sized organizations. It ranges from Human Resource Management to Payroll, Financial Account Management and Inventory.

1. Planning, designing and management services for
 Infrastructure, Website, Mobile, software solutions
 Mapping GIS solutions
 Business management training
 Support services, technology training

2. Company Background - Fact sheet
Xala (http://www.xala.no) is the leading information communication technology and office solutions firm, providing
full range of technical support services, consultation and has a successful track record of delivering projects on-
time, within budget state of the-art solutions that meet your needs.
6.1 SOLUTIONS WE PROVIDE
 Software Development and Solutions
 Database Development and Integrations
 Infrastructure Solutions
 E-Business Solutions
 Support Services
 Training Services
6.2 PROVEN EXPERTISE
“Expertise is about delivering solutions innovatively, efficiently and effectively with the utmost professionalism, “WE
HAVE THE TEAM OF EXPERTS”
6.3 ALLIANCE / PARTNERSHIP
Our strategic alliances and business partners are in the vein of our solutions, we are open to capitalize on
managers and acquisition as well as merger alternatives such as joint venture, strategic alliances agreements with
other well known organizations around the world.

3. About MIS
Management Information System (MIS) is designed to perform duties in relation to
HR, Personnel, Administration, Payroll and Finance Department. It’s an application
Management Information System
structured as a Relational Database Management System (RDBMS).
MIS encapsulates the functionality of all mentioned departments into one
solution/application using the standard operating procedures (SOP).
MIS is designed/developed keeping in mind the requirements of different
departments. Information is shared among all departments and parts of the MIS e.g.
when an employee record is entered into the HR/Administrative Management
System (AMS), the employee Payroll information is automatically presented to the
Payroll Management System (PMS) for processing the monthly payroll for the
employees and record of his/her pension/profit.
(see Figure – MIS Data Flowchart for more details)

4. Management Information System MIS Flowchart

5. MIS Part - 1
Administrative/HR
Management System

6. Administrative Management System (AMS) is designed to perform HR and administrative activities
and keep accurate profiles of staff Members.
Administrative Management System
Its architecture is based on Microsoft’s Solution Framework (MSF). The interface is designed to be
user-friendly and informative. The concept of tool tip texts and clear and self-explanatory icons on the
Toolbar are used. There are keyboard shortcut keys as well as Function keys that have been
incorporated into the software and that is sure to please the keyboard lovers.
The software is partially secured with security levels that control whether access to software is granted
or not. It keeps a record of all users that have carried out critical operations so that any erroneous
entries can be traced back to the user.
Features/Functions of AMS:
 Keep accurate profiles of Staff
 Staff Recruitment & Termination history
 Staff Demotion & promotion history
 Record of Service Contracts
 Attendance Reports
 Accurate Leave Record
 Staff Performance & TOR
 Staff Employment Histories
 Staff Training History
 Track of Pay Rules/Pay Scales

7. Administrative Management System AMS Employee Profiles

8. Administrative Management System AMS Employee Lists / Employment History

9. Administrative Management System AMS Leave Records

10. Administrative Management System AMS Attendance Reports

11. Administrative Management System AMS Training

12. MIS Part - 2
Payroll Management
System

13. Payroll Management System (PMS) is the 2nd Part of the MIS. It is designed to perform the duties of
Payroll Section in Personnel Department. Proper relationship is designed between AMS & PMS so
that the Employee Profiles will always be used from AMS data integrity errors and double entry.
Payroll Management System
Part 1: PMS Payroll
Keep track of Staff Salary Scale
Keep track of Staff Demotion, Promotions, Recruitment, Termination and Monthly Allowances
Provide Monthly Salary Sheets
Integration with FMS (Financial MS) for the Payroll voucher automatically generated.
Part 1: PMS Pension
Keep accurate record of Pension
Distribution of Pension Profit
Record of Pension Payments & Receipts
Pension Ledgers
Pension Summaries/Reports
Integration with FMS (Financial MS) for the Pension payroll ledger incorporated with the Reserve and
Investment Accounts.

14. PMS Payroll Functionality
PMS payroll is a function of the PMS which generates monthly payroll from the
Attendance created in AMS. Allowances, absence & loss of pay are deducted as
counted in AMS Attendance.
Payroll Management System
Further adjustment of the Employees’ Payroll, for example additions, bonuses &
deductions can be performed using different search functionalities in PMS payroll.
PMS Payroll functions/features can be described as followings:
PMS Monthly Payrolls - Detailed Salary Sheets as per the attendance by AMS
PMS Payroll Summaries - Summaries of the payroll as per search options
PMS Payroll adjustments - Adjustments (bonuses, deductions, loss of pay & etc.)
PMS Payroll histories - Individual/general payroll histories
PMS Payroll Analysis - Search, Print & Analysis on various options

15. Payroll Management System

16. MIS Part - 3
Inventory & Transport
Management System

17. Inventory Management System (IMS), is designed to track activities in Logistic &
Inventory section. Activities are divided major parts, which are as following:
Inventory Management System
Inputs Utilities
Goods Receiving Report Items Entry/Modification
Goods Issue Form Vehicles Entry/Modification
Goods Return Note Employees Entry/Modification
Stores Entry/Modification
Vehicle Information Suppliers Entry/Modification
Transport Bill (spare parts, fuel, Labor charges
lubrications & labor charge) Fuel types
Spare parts entry Lubrications
Reports Configuration
Store Ledger Exchange Rate
Store Sub Ledger Projects
Inventory
Users
Spare parts inventory Backup/Restore
Vehicle fuel & lubrications history Help/Support
Vehicle expense reports
Item Status Information

18. Inventory Management System

19. MIS Part - 4
Financial Management
System

20. FMSv2.0 is designed in Non-business/non-profit platform of the International Financial Accounting
Standards. Non-business/non-profit organizations plan and operate for goals other than profit. These
goals include education, security, health and social. A list of non-business often includes museums,
libraries, fraternities, roadways, hospitals, humanitarian organizations and schools.
Financial Management System
Non-business organizations lack an identifiable owner. Still, the demand for accounting information in non-
business organizations is high because they are accountable to their sponsors. Sponsors include
taxpayers, donors, lenders or other constituents. Accounting for these organizations usually follows a
fund-based system, but the basic principles are similar to accounting for business organizations. In all of
these organizations, accounting captures and reports key information about their activities.
Financial Reports (Reporting templates advised by UNMACA)
Trail Balances (2 Currencies, e.g. US $ & Afghanis)
Monthly Consolidated Expenditure Statement
Transactions (2 Currencies)
Income & Expenditure Statement
Bank/Cash Payments
Shared Cost Statement
Bank/Cash Receipts
Budget & Expenditure Statement
Journal
Balance Sheet
Books of Accounts (2 Currencies)
Financial Rules/SOP
Bank books
Chart of Accounts
Cash books
Cost Classification Codes
Journal Book
Currencies
Exchange Rates
Ledger Book
Sub Ledger Book

21. FMS Transactions is a collection of three useful functionalities which includes a. Transactions Search
form, b. Transactions Entry form and c. Transactions Print-out.
Details of the different user interfaces of Transactions are provided in this chapter.
Financial Management System
Transactions Search Form
Transactions Entry Form
Transactions Print-out
Transaction Titles of Affected
Date Accounts
Transaction Dollar amount of
explanation debits and credits

22. Financial Management System

23. Financial Management System

24. With MIS Xala technologies will provide the following services:
• Installation and Configuration of MIS & required software packages
• Successful implementation of MIS within organization
• Training on MIS for required staff
• Free of charge Support services for MIS up to one year

25. Contact us
Vallerveien 134, 1346 Gjettum | Phone: +47 47268575, 90156449
Email: info@xala.no | URL: www.xala.no