EduManage is an ERP solution for universities, colleges, and schools that allows them to manage various processes through a modular system. It covers admissions, registration, fees, exams, library management, HR, and other functions. The summary provides an overview of the product's capabilities and implementation process in 3 sentences or less.

1. EduManage
ERP Solution for your University, College & School
Invictus Consulting (P) Limited

2. Requirements
Hardware Staff
Server : 1 GB RAM ERP Manager
Clients : 512 RAM Network Administrator
Data Entry Operators
Operating System
Win XP2 – Clients
Win Server 2003 - Server
Database
MS SQL

3. Module List
Admission Counseling & Follow up Exam & Results
Provisional Admission Library & Book Bank
Student Registration Time Table
Fee Management Hostel & Mess Management
Transport Management Stock/Store Management
Academic Calendar Planner Staff Payroll Management
Attendance Management Back Office File Management *
Front Office Management* Teacher Evaluation System *
Address Book Security / Gate Pass Manager *
Phone Register * Employee Daily Report Register
TC Generator Accounts Management
I-Card Generator User Specific Security
Media Management Management
Scheduler & Reminder Student Login *
Event & Activities Faculty Login *
HR Management Administrative Login *
Above given is the extensive list institutions can opt for the modules best suited for them
* These are the optional modules

4. Admission Counseling & Follow up
Advantages:
This Process help in
making sure that no
inquiry at your counseling
area gets neglected.
Reports:
Student Inquiry List
Student Follow up List
Student Follow up reminder
Course wise Inquiry

5. Provisional Admission
Advantages:
This area gives you the facility to
take admissions of students for
next session in provisional mode.
Reports:
Prospectus Sales
List of Students in Provisional Admissions
List of Confirmed Students

6. Student Registration
Advantages:
Complete student details like
Academic, Personal,
Relations, Hostel,
Conveyance, Photograph etc.
are taken at the time of
Registration.
Reports:
Student I-Card (Class and Student Wise)
Student General Information Report (Class and Student Wise)
Student Strength Category Report (Class and Student Wise)
Student Strength In Gen , ST, SC, OBC (Class and Student
Wise) Student Seat Allocation Report (Class and Student Wise)

7. Fee Management
Advantages:
All fees related processes like
receipt generation,
cancellation of receipts,
duplicate receipts, extra fees,
fee concessions and more are
managed in this module.
Reports:
PDC Cheque Detail
Fee Collection Report (class wise, student wise, user wise)
Fee Concession Report
Extra Fee Report
Student Fee Status (Receipt wise)
Head Wise Fee Report
Refund & Cancel Receipt Report

8. Transport Management
Advantages:
Vehicle Information like PUC
expiry, insurance expiry,
registration details etc. are
managed here. Total expense
on a vehicle and performance
of a vehicle can be analyzed
here.
Reports:
Vehicle List ( vehicle no. wise)
Vehicle Expense (vehicle and date wise)
Vehicle Allocation Report (Class , Student and vehicle wise)

9. Academic Calendar Planner
Advantages:
All events, activities, holidays
are submitted into the ERP
here.
Reports:
List of Events Report
List of Holidays Report
Monthly Calendar Report

10. Attendance Management
Advantages:
Class Wise, Day Wise, Half
days Wise attendance of
Students and Staff can be
taken here. This Module can
also be configured with Thumb
Impression Machines & RFID
Systems.
Reports:
Daily Attendance Report
Monthly Report
Leave Register
Tour Details
Daily IN/OUT Register

11. Front Office Management
Advantages:
This modules helps you to
keep record of all visitors,
phone calls, postal mails etc.
Reports: Reports:
Address Book Daily Job Pending Report
Mail In / Mail Out Closed Enquiry
Visitor Record Qualification Report
Person Searching Monthly Outside Report
Phone Register Total Media Enquiry
Gate Pass Generation Course Wise Enquiry
Prospectus Sale Future Job Pending
Registration Report

12. Address Book
Advantages:
All phone numbers, mobile
numbers, email IDs etc. of
VIPs, Vendors, important
contacts can be managed
here.
Reports:
List of Vendors
List of contacts group wise

13. Phone Register
Advantages:
Record of Incoming &
Outgoing Phone Calls can be
kept here in this module. This
module can also be integrated
with your EPBAX system
software.
Reports:
List of Incoming Calls
List of Outgoing Calls
Person wise Calls
Call Register

14. Transfer & Character Certificate Generator
Advantages:
TC & CC Generation is
handled on a single click in
this module saving a lot of time
of staff & student.
Reports:
List of TC Generated (Student Wise, Class Wise)
List of CC Generated (Student Wise, Class Wise)

15. I-Card Generator
Advantages:
With a single click you can
generate Multi Colored
designer I Cards, Library
Cards & Exam Admit Cards for
your students & staff.
Reports:
I Card Generation Student Wise, Class Wise
I Card Generation Staff Wise
Library Card Generation Student Wise, Class Wise
Library Card Generation Staff Wise
Exam Admit Card Generation Student Wise, Class Wise

16. Media Management
Advantages:
All news paper, TV Channel,
FM etc. advertisement details
and frequency of occurrence is
managed here. Analysis on
media spend and response
can be done on these basis.
Reports:
Media Master
(collect all details of media which are related to college with
their name, address , phone no. etc.)
Media Advertisement Report
(show all details of advertisement with media name , media add
description , add size , add cost etc.)

17. Scheduler & Reminder
Advantages:
Each user of the ERP can
maintain his/her schedulers
and reminders here. At every
login the user will get the
reminders.
Shows the user Appointments, Important dates, reminders
scheduled by himself.

18. Event & Activities
Advantages:
Details of Sports Days,
Cultural festivals and its
organizing teams along with
details of winners and guests
is maintained here.
Reports:
List of Events month wise, class wise.
List of Winners
List of Organizing Teams

19. HR Management
Advantages:
From resume submission to
salary slip generation all
processes of every employee
is recorded and processed
here.
Reports:
Employee Registration
Allowance and Deduction
Advance Master
Salary Scheme
Employee Information
Candidate Information
Salary Register
Pay Slip

20. Exam & Results
Advantages:
The most complicated and
time consuming process of
your organization is Exam
management and Result
Declaration. This process can
be handled very easily in ERP.
Reports: Exam Class Subject Reports: Arrangement
Mark Slip Report Relation Question Bank Report
Exam Schedule Submission Internal Marks
Report Mark Slip With Report
Class Subject Report Student Marks Exam Admit Card
Exam Class Relation Exam Sitting Generation

21. Library & Book Bank
Advantages:
EduManage’s Library covers
each and every process of
Library.
Reports:
Item List Item Subscription Detail
Reserved Item List Issued Item Detail
List of Subscription Receive Issued Item for Book Bank
Duepending Item List List of Issued Item in Stock
Library I-Card Generation

22. Time Table
Advantages:
This module help in getting the
updated schedules of students
& faculty.
Reports:
Time-Table Report ( shift and date wise)
Teacher Specific Report ( Teacher, shift and date wise)
Class Subject Relation (class and subject wise)
Employee Report
Teacher Subject Relation
Code Master

23. Hostel & Mess Management
Advantages:
From hostel room
allocation to mess recipe
management, every
process of a hostel can be
managed here.
Reports:
Hostel Room Specification Report (Hostel and Room wise)
Hostel Visitor Record (Hostel , Room and Date wise)
Hostel Allocation Report (Class , Hostel and Room Wise)
Mess Attendance Report ( Student and Date wise)
Mess Transaction Report ( Customer and Mess Wise)

24. Stock/Store Management
Advantages:
This Process help in
maintaining all the purchases
and stocks. Also, you can
check the availability of all
resources and items.
Reports:
Stock Item Detail Stock Purchase Order Letter
Stock Requisition Detail Stock Issue Item Transaction
Stock Quotation Details Stock status of Employee
Stock Purchase Order Detail Stock Write Off Report
Stock Purchase Order Inwards Details Write Off Transaction
Stock Purchase Order Return
Stock Purchase Order Current Status

25. Staff Payroll Management
Advantages:
Calculation of salary,
keeping in consideration all
the allowances, leaves etc.
can be easily generated
here.
Reports:
Employee Registration
Allowance and Deduction
Advance Master
Salary Scheme
Employee Information
Candidate Information
Salary Register
Pay Slip

26. Back Office File Management
Advantages:
This Process helps in
maintaining the records of all
postal conversations.
Reports:
Incoming Letters
Outgoing Letters
Group wise Letters

27. Accounts Management
Advantages:
All monetary transactions
taking place in various
departments like fee, library,
store, stock, Payroll as well as
all other vouchers can be
generated.
Reports:
Balance Sheet
Trial Balance

28. Security / Gate Pass Manager
Advantages:
On a single click you can fetch
the information of all visitors in
the campus at a time.

29. User Specific Security Management
Advantages:
Each Operator or process
manager will be able to see or
use only those modules &
reports which are allowed to
him by the administrator.

30. Why EduManage ?
• Save Stationary Cost
• Save Time of all Levels of Staff & Students
• No Data Redundancy
• Complete Decision Support System
• Less Manpower Required
• Comprehensive MIS Reports
• Regular New Versions Available
• Online & On Phone – 24 x 7 Support System
• Detailed Help in Documented, Graphical & Video
Formats

31. How EduManage is deployed at your campus?
STEP 1: Site Inspection for availability of
Hardware & Networking Resources.
STEP 2: Installation Process of EduManage with
ERP Manager.
STEP 3: 3 Days complete training to all staff and
management.
STEP4: Staff Test and Certification
STEP5: Data Entry Begins……..

32. Frequently Asked Questions (FAQs) - 1
1. Why should we take Invictus EduManage for our organization ?
Invictus EduManage helps the organization to cut down working hours of the staff and increases their
efficiency, therefore the staff can use that time for other important academic works and welfare of
students and supporting management. Also with EduManage 80% of expense of the organization on
stationary is reduced. Thus, we guarantee that Invictus EduManage's cost is recovered within the first
6 months of implementation in the organization.
2. How Invictus EduManage is implemented in our organization ?
As soon at the company receives the purchase order for product, within 7 days the team of engineers
install and deploy the solution in the campus. Immediately after this the training team starts conducting
training sessions for the staff members or each department respective to their modules. Hardware,
Networking & Data entry work is the responsibility of the organization purchasing the ERP. However,
Invictus's team can provide such services if required by the client at additional cost.
3. How will we get support from Invictus after installation?
Invictus's Support Cell and engineers are available on all working days from 9:00 AM to 9:00 PM
online on IMs & emails. On phone the Support engineers are available 24 x 7 x 365. Any kind of bug or
error or problem in the ERP will be attended within 2 days and solved within 7 days at most.
4. Is this a ready to use product or the company will develop it for us ?
Invictus EduManage is a complete, fully functional and time tested ERP solution which covers more
than any other solution available in the Indian Market in this sector. This ready to use product can be
purchased & installed with staff training within 6 hours.

33. Frequently Asked Questions (FAQs) - 2
5. What will happen when the technology on which this solution is made gets outdated?
Invictus EduManage is developed on the latest technology plate form, as the technology gets updated
new versions of EduManage will be available in the market from time to time. The client can upgrade
the solution that he has and get the benefits of the new versions at discounted cost.
6. If we don’t need the complete ERP can we select the modules we need ? And can we add more
modules later in the same ERP?
Yes, one of the major plus points of Invictus EduManage is that it is made on a modular approach.
Your organization can decide and purchase the complete ERP or only the modules that they need.
When the organization feels that they need more modules as per the expansion of the organization,
new modules can be purchased and added easily without disturbing the existing data or modules.
7. Can we export the reports into word, excel or pdf formats ?
Yes, the reporting format of Invictus EduManage is very flexible and the reports can be easily exported
into formats like .doc, .docx, .xls, .xlsx, .pdf etc.
8. How secure is the data of the organization in Invictus EduManage ?
Invictus EduManage comes with 100% security of your precious data and information. The database of
the ERP is stored in the server which is either placed in a locked room or in front of the eyes of the
management. Also the database is protected so as even a expert hacker cannot break the database.
The ERP Administrator can give each user rights of accessing his respective modules, so that only the
assigned modules can be accessed by each user.

34. Contact Us
Invictus Consulting Pvt. Ltd.
Office :
Chaitanya Classicks, Sus Road,
Near Kapil Asmat, Pashan,
Pune 410021 (Ms.) INDIA
Phone : +91 20 27283422
Mobiles : +91 9603356777
Websites : www.invictindia.com,
E-mail : info@invictindia.com
Gtalk : invictusconsulting@gmail.com
Skype : invictusconsulting