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Digital	
  Arts	
  Technology	
  Academy	
  
www.DigitalArtsTechAcademy.us	
  
2013-­‐14	
  Mentor	
  Program	
  
ObjecBves	
  of	
  Mentor	
  Program	
  
•  Role	
  Models	
  for	
  our	
  students	
  
To	
  make	
  a	
  difference	
  in	
  the	
  life	
  of	
  a	
  young	
  
person	
  and	
  therefore	
  the	
  world	
  	
  
•  Build	
  self-­‐esteem	
  &	
  moBvaBon	
  
To	
  help	
  students	
  redirect	
  their	
  lives	
  	
  
•  Career	
  preparaBon	
  
To	
  create	
  meaningful	
  partnerships	
  between	
  
school	
  and	
  community	
  	
  
•  Community	
  ConnecBons	
  
To	
  invest	
  in	
  the	
  future	
  of	
  our	
  community	
  by	
  
inves:ng	
  in	
  its	
  youth	
  	
  
ObjecBves	
  for	
  the	
  Student:	
  
	
  
•	
  Develop	
  awareness	
  of	
  business	
  and	
  career	
  
opportuni:es	
  	
  
•	
  Improve	
  self-­‐esteem	
  	
  
•	
  Prac:ce	
  effec:ve	
  goal	
  -­‐	
  se?ng	
  	
  
•	
  Increase	
  knowledge	
  of	
  rela:onship	
  between	
  
school	
  and	
  work	
  	
  
•	
  Establish	
  professional	
  rela:onship	
  with	
  a	
  
successful,	
  working	
  adult	
  	
  
•	
  Increase	
  ability	
  to	
  contribute	
  to	
  society	
  	
  
	
  
ObjecBves	
  for	
  the	
  Mentor:	
  
	
  
•	
  Make	
  a	
  difference	
  in	
  a	
  student’s	
  life	
  and	
  the	
  school	
  
system	
  	
  
•	
  Share	
  interests	
  and	
  hard-­‐won	
  wisdom	
  	
  
•	
  Contribute	
  to	
  higher	
  percentage	
  of	
  successful	
  
graduates	
  	
  
•	
  Increase	
  the	
  number	
  of	
  successful	
  ci:zens	
  and	
  
employees	
  in	
  California	
  	
  
•	
  Help	
  develop	
  responsible	
  future	
  employees	
  	
  
•	
  Feel	
  personal	
  sa:sfac:on	
  	
  
2013-­‐14	
  Mentor	
  Program	
  
•  Once	
  per	
  month	
  at	
  least	
  
•  LocaBon	
  on	
  site/local	
  field	
  trip	
  
•  One	
  -­‐	
  two	
  hours	
  
•  Supervised	
  by	
  cerBficated	
  staff	
  
•  Structured	
  agendas	
  
•  Group	
  mentoring,	
  3:1	
  
•  Focus	
  on	
  skills	
  for	
  success,	
  good	
  habits,	
  academics	
  
•  Group	
  dynamic	
  at	
  meeBngs	
  
•  Some	
  meeBngs	
  longer	
  
•  Correspond	
  with	
  3	
  students	
  
•  Experience	
  with	
  youth	
  helpful	
  
 
1.  Contact	
  Info	
  	
  
2.  Overview	
  and	
  ObjecBves	
  	
  
3.  Defining	
  the	
  Mentor	
  Experience	
  	
  
4.  EffecBve	
  Mentoring	
  RelaBonships	
  
5.  RelaBonship	
  Developmental	
  Process	
  	
  
6.  Helpful	
  Mentor	
  Guidelines	
  &	
  Tips	
  	
  
7.  Mentor	
  Contract	
  2013-­‐14	
  	
  
Mentor	
  OrientaBon	
  
Tuesday,	
  September	
  10	
  or	
  Thursday,	
  September	
  12	
  
4:00	
  P.M.	
  –	
  5:30	
  P.M.	
  
Welcome	
  &	
  IntroducBons 	
  Deborah	
  Applebaum	
  
Sign-­‐In	
  &	
  Forms 	
  	
  
Welcome 	
  Principal	
  or	
  Vice	
  Principal	
  	
  
Mentor	
  Introduc:ons	
   	
  Mentors	
  
Mentor	
  Program	
  PresentaBon 	
  Deborah	
  Applebaum	
  
OrientaBon	
  to	
  Mentoring	
  	
  
Overview	
  and	
  Objec:ves	
  	
  
Defining	
  the	
  Mentor	
  Experience	
  	
  
Effec:ve	
  Mentoring	
  Rela:onships	
  	
  
Rela:onship	
  Developmental	
  Process	
  	
  
Helpful	
  Mentor	
  Guidelines	
  &	
  Tips 	
  	
  
Mentor-­‐Student	
  MeeBngs 	
  Deborah	
  Applebaum	
  
Overview	
  of	
  Scheduled	
  Mee:ngs	
  	
  
11th	
  Grade	
  Mentor	
  Program	
  Mee:ng	
  Agendas	
  (Group	
  Mentoring) 	
  	
  
Mentor	
  Contract 	
  Mentors	
  
Review	
  	
  
Sign	
  and	
  collect 	
  	
  
First	
  Kick-­‐Off	
  MeeBng	
  Agenda	
   	
  Deborah	
  Applebaum	
  
Match	
  up	
  &	
  Ac:vi:es	
  for	
  ini:al	
  mentor-­‐student(s)	
  mee:ng	
   	
  	
  
Student	
  SelecBons	
  (OpBonal) 	
  Mentors	
  	
  
Review	
  Student	
  Profiles	
   	
  	
  
Sample	
  Agenda	
  
Sample	
  Mentor	
  Handbook	
  
Table	
  of	
  Contents	
  
MENTOR	
  ORIENTATION	
  MATERIALS	
   	
  	
  
Mentor	
  Program	
  Orienta:on	
  Agenda	
   	
  7	
  
	
  	
  
Contact	
  Info	
  &	
  Reference	
  Sheet	
  for	
  Mentors	
   	
  8	
  
	
  	
  
Campus	
  Map	
   	
  9	
  
	
  	
  
I.	
  Overview	
  &	
  Objec:ves	
  of	
  Mentoring	
  Program	
   	
  10	
  
	
  	
  
II.	
  Defining	
  the	
  Mentor	
  Experience	
   	
  11-­‐12	
  
	
  	
  
III.	
  Effec:ve	
  Mentoring	
  Rela:onships	
   	
  13	
  
	
  	
  
IV.	
  Rela:onship	
  Developmental	
  Process	
   	
  14	
  
	
  	
  
V.	
  Helpful	
  Mentor	
  Guidelines	
  &	
  Tips	
   	
  15-­‐17	
  
	
  	
  
Copy	
  of	
  Mentor	
  Contract	
  2013-­‐14 	
  18	
  
	
  	
  
MENTOR	
  MEETING	
  MATERIALS	
   	
  	
  
At-­‐A-­‐Glance	
  Scheduled	
  Mentor	
  Program	
  MeeBng	
  Dates	
  2013-­‐14	
   	
  20	
  
	
  	
  
MeeBng	
  #	
  1	
  Agenda	
  (IntroducBons,	
  Self-­‐Esteem,	
  &	
  Goals	
  -­‐	
  September)	
   	
  21	
  
	
  	
  
Self-­‐Esteem	
  Mentor-­‐Student	
  Ac:vity	
   	
  22	
  
	
  	
  
Values	
  Clarifica:on	
  Sheet	
   	
  23	
  
	
  	
  
MeeBng	
  #	
  2	
  Agenda	
  (Academic	
  Review	
  &	
  Goals	
  -­‐	
  October)	
   	
  24	
  
	
  	
  
Student	
  Academic	
  Progress	
  Sheet	
   	
  25	
  
	
  	
  
Goal	
  Se?ng	
  Tips	
  Sheet	
   	
  26	
  
	
  	
  
Student	
  Goal	
  Work	
  Sheet	
  1	
  -­‐-­‐	
  Personal	
  Goals	
   	
  27	
  
	
  	
  
Student	
  Goal	
  Work	
  Sheet	
  2	
  –	
  Academic	
  Goals	
   	
  28	
  
	
  	
  
	
  	
  
Sample	
  Mentor	
  Handbook	
  
ConBnued	
  
	
  	
  
MeeBng	
  #	
  3	
  Agenda	
  (Job	
  Shadow	
  Field	
  Trip	
  Day	
  -­‐	
  November)	
   	
  29	
  
	
  	
  
Mentor	
  Volunteer	
  Use	
  of	
  Vehicle	
  Form	
   	
  30	
  
	
  	
  
Job	
  Shadow	
  Career	
  Interview	
  Sheet	
  
	
  
MeeBng	
  #	
  4	
  Agenda	
  (Roadmap	
  Interview	
  -­‐	
  December)	
   	
  33	
  
	
  	
  
Roadtrip	
  Na:on	
  Interview	
  Sample	
  Ques:ons	
   	
  34	
  
	
  	
  
MeeBng	
  #	
  5	
  Agenda	
  (Academic	
  ReflecBon	
  -­‐	
  January)	
   	
  35	
  
	
  	
  
MeeBng	
  #	
  6	
  Agenda	
  (Resume	
  Review	
  &	
  Interview	
  Techniques	
  -­‐	
  February)	
   	
  36	
  
	
  	
  
Resume	
  Checklist	
   	
  37	
  
	
  	
  
Great	
  Ac:on	
  Words	
  for	
  Resumes	
   	
  38	
  
	
  	
  
Commonly	
  Asked	
  Interview	
  Ques:ons	
   	
  39	
  
	
  	
  
Mock	
  Interview	
  Assessment	
  Rubric	
   	
  40	
  
	
  	
  
MeeBng	
  #	
  7	
  Agenda	
  (Future	
  Plans	
  –	
  March)	
   	
  41	
  
	
  	
  
Future	
  Planning	
  Worksheet	
   	
  42-­‐43	
  
	
  	
  
Mentor	
  Reference	
  Lefer	
  Example	
  Format	
  Template	
   	
  44	
  
	
  	
  
MeeBng	
  #	
  8	
  Agenda	
  (Community	
  Service	
  Project	
  Field	
  Trip	
  –	
  April)	
   	
  45	
  
	
  	
  
MeeBng	
  #	
  9	
  Agenda	
  (Closing	
  &	
  Luncheon	
  –	
  May)	
   	
  46	
  
	
  	
  
Mentorship	
  Program	
  Feedback	
  Form	
   	
  47	
  
	
  	
  
Sample	
  Student	
  Cer:ficate	
  of	
  Comple:on	
   	
  49	
  
	
  	
  
	
  
Sample	
  Helpful	
  Mentor	
  Guidelines	
  &	
  Tips	
  	
  
V.2	
  -­‐	
  DEALING	
  WITH	
  COMMUNICATION	
  BARRIERS	
  	
  
	
  
Students	
  Who	
  Are	
  Reluctant	
  To	
  Talk:	
  During	
  the	
  mentor	
  mee:ngs,	
  you	
  may	
  find	
  that	
  your	
  student	
  is	
  shy	
  or	
  
reluctant	
  to	
  talk	
  at	
  first.	
  Please	
  keep	
  in	
  mind	
  that	
  students	
  will	
  be	
  naturally	
  in:midated	
  to	
  speak	
  face-­‐to-­‐face	
  to	
  
an	
  adult	
  for	
  one	
  whole	
  hour!	
  Having	
  a	
  whole	
  conversa:on	
  with	
  a	
  business	
  professional	
  will	
  definitely	
  be	
  a	
  new	
  
(and	
  important)	
  experience	
  for	
  many	
  of	
  our	
  students.	
  Also,	
  several	
  of	
  our	
  students	
  speak	
  English	
  as	
  a	
  second	
  
language,	
  so	
  they	
  may	
  be	
  embarrassed	
  about	
  their	
  verbal	
  communica:on	
  skills.	
  We	
  ask	
  that	
  you	
  bear	
  these	
  
things	
  in	
  mind	
  during	
  your	
  mee:ngs.	
  Some:mes,	
  it	
  may	
  be	
  frustra:ng	
  if	
  a	
  student	
  doesn’t	
  appear	
  to	
  want	
  to	
  
talk,	
  but	
  we	
  urge	
  mentors	
  to	
  remember	
  that	
  students	
  have	
  to	
  be	
  taught	
  how	
  to	
  be	
  effec:ve	
  communicators.	
  
The	
  best	
  way	
  to	
  encourage	
  students	
  to	
  speak	
  up	
  is	
  to	
  ease	
  the	
  tension	
  by	
  speaking	
  a	
  lot	
  about	
  yourself,	
  not	
  
showing	
  irrita:on	
  or	
  impa:ence	
  at	
  their	
  shyness,	
  and	
  asking	
  them	
  many	
  ques:ons	
  about	
  their	
  lives.	
  Aier	
  some	
  
:me,	
  we	
  guarantee	
  your	
  student	
  will	
  open	
  up.	
  Also,	
  keep	
  in	
  mind	
  that	
  even	
  if	
  a	
  student	
  is	
  not	
  very	
  talka:ve,	
  it	
  
does	
  not	
  mean	
  they	
  are	
  not	
  benefi:ng	
  from	
  the	
  mentorship.	
  Some	
  of	
  our	
  quietest	
  students	
  have	
  been	
  the	
  
ones	
  who	
  expressed	
  the	
  greatest	
  benefit	
  from	
  their	
  mentorship.	
  	
  
	
  
V.3	
  –	
  MENTORING	
  THROUGH	
  E-­‐MAIL	
  
	
  
Another	
  component	
  of	
  the	
  Mentoring	
  Program	
  is	
  “E-­‐mentoring:”	
  extending	
  the	
  mentor-­‐student	
  rela:onship	
  to	
  
conversa:on	
  via	
  E-­‐mail.	
  We	
  encourage	
  mentors	
  and	
  students	
  to	
  use	
  E-­‐mail	
  in	
  between	
  mee:ngs.	
  This	
  can	
  be	
  a	
  
very	
  valuable	
  opportunity	
  for	
  our	
  students.	
  In	
  this	
  day	
  and	
  age,	
  kids	
  are	
  skilled	
  at	
  electronic	
  communica:on;	
  
however,	
  they	
  have	
  very	
  lifle	
  experience	
  with	
  professional	
  E-­‐mailing.	
  Students	
  need	
  to	
  learn	
  the	
  difference	
  
between	
  casual	
  messaging	
  (abbrevia:ons,	
  acronyms,	
  improper	
  grammar,	
  etc.)	
  and	
  formal,	
  workplace	
  
messaging.	
  Mentors	
  should	
  encourage	
  their	
  students	
  to	
  prac:ce	
  the	
  lafer.	
  	
  
	
  
Sample	
  Helpful	
  Mentor	
  Guidelines	
  &	
  Tips	
  	
  
Typically,	
  the	
  mentor-­‐student	
  rela5onship	
  goes	
  through	
  three	
  stages:	
  (1)	
  
developing	
  trust,	
  (2)	
  reaching	
  goals	
  and	
  (3)	
  ending	
  the	
  rela5onship.	
  	
  
	
  
STAGE	
  1:	
  THE	
  BEGINNING	
  -­‐-­‐	
  BUILDING	
  TRUST.	
  “Mentoring	
  kids	
  is	
  like	
  a	
  big	
  puzzle.	
  You	
  have	
  to	
  keep	
  trying	
  things	
  un:l	
  you	
  find	
  
something	
  that	
  works.”	
  Building	
  trust	
  can	
  take	
  weeks.	
  One	
  of	
  the	
  best	
  ways	
  to	
  build	
  trust	
  is	
  to	
  model	
  how	
  to	
  open	
  up	
  by	
  trus:ng	
  
your	
  student	
  and	
  sharing	
  things	
  about	
  your	
  own	
  life	
  with	
  them.	
  Another	
  great	
  method	
  is	
  to	
  help	
  your	
  mentee	
  accomplish	
  
something	
  that	
  is	
  important	
  to	
  him/her.	
  But	
  at	
  the	
  beginning	
  of	
  any	
  rela:onship,	
  there	
  is	
  always	
  a	
  trial	
  period.	
  In	
  this	
  ini:al	
  phase,	
  
you	
  may	
  experience	
  some	
  of	
  the	
  following:	
  	
  
Tes:ng:	
  Ini:ally,	
  and	
  par:cularly	
  if	
  the	
  mentee	
  is	
  from	
  an	
  unstable	
  background	
  where	
  they	
  have	
  been	
  repeatedly	
  disappointed	
  by	
  
adults,	
  mentees	
  may	
  go	
  through	
  a	
  tes:ng	
  period.	
  They	
  may	
  be	
  slow	
  to	
  give	
  their	
  trust	
  because	
  they	
  expect	
  the	
  inconsistency	
  and	
  
lack	
  of	
  commitment	
  they	
  have	
  received	
  in	
  the	
  past.	
  The	
  mentor's	
  trustworthiness	
  and	
  commitment	
  may	
  be	
  tested	
  for	
  the	
  first	
  
few	
  mee:ngs.	
  Once	
  the	
  mentor	
  “passes”	
  the	
  test,	
  the	
  real	
  rela:onship	
  can	
  begin.	
  Though	
  this	
  difficult	
  state	
  will	
  not	
  occur	
  in	
  all	
  
rela:onships,	
  it	
  is	
  important	
  for	
  you	
  to	
  be	
  prepared,	
  understand,	
  and	
  refrain	
  from	
  personalizing	
  this	
  "test"	
  as	
  much	
  as	
  possible.	
  
During	
  the	
  tes:ng	
  phase	
  you	
  may	
  expect	
  mentees	
  to:	
  	
  
•	
  Be	
  shy	
  or	
  quiet	
  	
  
•	
  Fail	
  to	
  return	
  E-­‐mails	
  promptly	
  	
  
•	
  Look	
  uncomfortable	
  during	
  mee:ngs	
  	
  
•	
  Display	
  sullen,	
  unresponsive,	
  or	
  inconsistent	
  behavior	
  	
  
	
  
Remember	
  the	
  issue	
  is	
  not	
  whether	
  the	
  mentee	
  likes	
  the	
  mentor,	
  they	
  are	
  protec:ng	
  themselves	
  from	
  disappointment.	
  From	
  
their	
  perspec:ve	
  not	
  having	
  a	
  rela:onship	
  at	
  all	
  seems	
  befer	
  than	
  trus:ng,	
  and	
  losing	
  someone.	
  Your	
  mentee	
  may	
  come	
  from	
  a	
  
family	
  where	
  nothing	
  can	
  be	
  taken	
  for	
  granted:	
  	
  
•	
  People	
  living	
  in	
  the	
  household	
  may	
  come	
  and	
  go	
  	
  
•	
  Frequent	
  moves	
  may	
  occur	
  during	
  the	
  course	
  of	
  a	
  year	
  	
  
•	
  Finances	
  may	
  be	
  a	
  constant	
  struggle	
  	
  
	
  
Predictability	
  can	
  build	
  trust.	
  You	
  can	
  help	
  by	
  being	
  consistent.	
  Be	
  on	
  :me	
  for	
  mee:ngs,	
  bring	
  promised	
  informa:on	
  and	
  
materials,	
  and	
  follow	
  through	
  on	
  all	
  agreements	
  that	
  you	
  make	
  with	
  your	
  mentee.	
  One	
  misstep	
  at	
  this	
  state,	
  though	
  it	
  may	
  seem	
  
trivial	
  to	
  you	
  as	
  a	
  responsible	
  adult,	
  can	
  have	
  great	
  importance	
  in	
  a	
  nega:ve	
  sense	
  to	
  your	
  mentee.	
  	
  
A	
  mentor	
  is:	
  	
  
•  a	
  responsible	
  adult	
  	
  
•  a	
  trusted	
  guide	
  	
  
•  a	
  good	
  listener	
  	
  
•  a	
  reliable	
  role	
  model	
  	
  
•  a	
  professional	
  advisor	
  	
  
•  an	
  ac:ve	
  sponsor	
  	
  
•  a	
  “real-­‐world”	
  trainer	
  	
  
•  a	
  teacher	
  of	
  life	
  	
  
•  an	
  advocate	
  for	
  students	
  	
  
•  an	
  opener	
  of	
  doors	
  	
  
•  a	
  friend	
  
DEFINING	
  THE	
  MENTOR	
  EXPERIENCE	
  
WHAT	
  IS	
  A	
  MENTOR?	
  	
  
	
  	
   A	
  mentor	
  is	
  not:	
  	
  
•  an	
  evaluator	
  	
  
•  a	
  disciplinarian	
  	
  
•  a	
  savior	
  	
  
•  a	
  therapist	
  	
  
•  a	
  counselor	
  	
  
•  a	
  social	
  worker	
  	
  
•  a	
  parent	
  	
  
•  a	
  	
  peer	
  
You	
  should	
  have	
  no	
  problem	
  
making	
  the	
  commitment	
  to	
  
mentor	
  if:	
  	
  
•  You	
  can	
  easily	
  priori:ze	
  the	
  monthly	
  
Thursday	
  mentor	
  mee:ng	
  without	
  
conflicts.	
  	
  
•  You	
  can	
  make	
  a	
  commitment	
  to	
  be	
  
on	
  :me	
  at	
  every	
  single	
  scheduled	
  
mee:ng.	
  	
  
•  Follow-­‐through	
  is	
  one	
  of	
  your	
  
strengths;	
  you	
  can	
  go	
  above	
  and	
  
beyond	
  the	
  required	
  mee:ngs.	
  	
  
•  You	
  have	
  the	
  dedica:on	
  and	
  
pa:ence	
  to	
  help	
  your	
  student	
  open	
  
up	
  in	
  conversa:on.	
  	
  
•  You	
  will	
  be	
  available	
  to	
  
communicate	
  regularly	
  with	
  your	
  
mentee(s)	
  (once	
  per	
  week)	
  via	
  E-­‐
mail.	
  	
  
•  You	
  are	
  able	
  to	
  see	
  the	
  program	
  
through	
  to	
  comple:on.	
  	
  
WHO	
  SHOULD	
  BE	
  A	
  MENTOR?	
  
You	
  might	
  think	
  twice	
  before	
  
making	
  the	
  commitment	
  to	
  
mentor	
  if:	
  	
  
•	
  You	
  are	
  in	
  the	
  process	
  of	
  switching	
  
careers.	
  	
  
•	
  You	
  foresee	
  a	
  major	
  life	
  change	
  this	
  
year	
  that	
  restricts	
  :me	
  (wedding,	
  
baby,	
  extended	
  vaca:on,	
  etc.)	
  	
  
•	
  You	
  plan	
  to	
  move	
  out	
  of	
  the	
  
Coachella	
  Valley	
  in	
  the	
  next	
  9	
  
months.	
  	
  
•	
  Your	
  work	
  requires	
  you	
  to	
  travel	
  
unexpectedly	
  for	
  long	
  periods	
  of	
  
:me.	
  	
  
•	
  Your	
  schedule	
  is	
  very	
  unpredictable	
  
and/or	
  inflexible.	
  	
  
•	
  You	
  can	
  already	
  see	
  a	
  conflict	
  with	
  
two	
  or	
  more	
  of	
  the	
  scheduled	
  
mee:ngs	
  days/:mes.	
  	
  
•  IN	
  ORDER	
  TO	
  PARTICIPATE	
  IN	
  THE	
  DATA	
  MENTORSHIP	
  PROGRAM,	
  ALL	
  MENTORS	
  MUST	
  AGREE	
  
TO	
  THE	
  GUIDELINES	
  OUTLINED	
  BELOW.	
  PLEASE	
  READ	
  THIS	
  MENTORING	
  CONTRACT	
  CAREFULLY	
  
AND	
  INITIAL	
  NEXT	
  TO	
  EACH	
  LINE	
  ITEM.	
  AT	
  THE	
  BOTTOM,	
  PLEASE	
  SIGN	
  AND	
  DATE.	
  	
  
•  Mentor	
  
Name:________________________________Company:________________________________	
  	
  
•  I.	
  Mentor	
  Code	
  of	
  Ethics:	
  	
  
•  ______	
  I	
  agree	
  to	
  foster	
  a	
  professional	
  mentoring	
  relaBonship	
  with	
  my	
  student	
  by	
  encouraging	
  
the	
  student	
  to	
  pursue	
  higher	
  learning	
  and	
  vocaBonal	
  goals	
  while	
  providing	
  access	
  to	
  varying	
  
points	
  of	
  view.	
  I	
  agree	
  to	
  present	
  informaBon	
  carefully,	
  without	
  distorBon,	
  and	
  give	
  every	
  point	
  
of	
  view	
  a	
  fair	
  hearing.	
  	
  
•  ______	
  I	
  agree	
  to	
  foster	
  a	
  professional	
  mentoring	
  relaBonship	
  by	
  respecBng	
  the	
  uniqueness	
  of	
  
my	
  student’s	
  background.	
  I	
  agree	
  to	
  honor	
  the	
  integrity	
  of	
  the	
  student	
  and	
  influence	
  them	
  
through	
  encouragement,	
  construcBve	
  criBcism,	
  and	
  posiBve	
  feedback.	
  I	
  agree	
  to	
  empower	
  my	
  
student	
  to	
  make	
  “right”	
  decisions	
  without	
  actually	
  deciding	
  for	
  him	
  or	
  her.	
  	
  
•  ______	
  I	
  agree	
  to	
  foster	
  a	
  professional	
  mentoring	
  relaBonship	
  with	
  my	
  student	
  by	
  protecBng	
  the	
  
health	
  and	
  safety	
  of	
  my	
  student	
  at	
  all	
  Bmes.	
  I	
  will	
  seek	
  advice	
  from	
  the	
  program	
  coordinator	
  if	
  
ever	
  in	
  doubt	
  about	
  the	
  appropriateness	
  of	
  an	
  event	
  or	
  acBvity.	
  I	
  will	
  inform	
  the	
  program	
  
coordinator	
  immediately	
  about	
  any	
  persons,	
  acBviBes,	
  or	
  situaBons	
  which	
  could	
  affect	
  the	
  
safety	
  or	
  health	
  of	
  the	
  student.	
  	
  
•  ______	
  I	
  agree	
  to	
  foster	
  a	
  professional	
  mentoring	
  relaBonship	
  with	
  my	
  student	
  which	
  shall	
  not	
  
be	
  used	
  for	
  private	
  advantage	
  or	
  involve	
  the	
  student	
  in	
  schemes	
  for	
  commercial	
  gain.	
  	
  
Sample	
  Mentor	
  Contract	
  2013-­‐2014	
  
•  ______	
  I	
  commit	
  to	
  mentoring	
  my	
  student	
  for	
  the	
  full	
  duraBon	
  of	
  this	
  academic	
  school	
  year.	
  I	
  
also	
  commit	
  to	
  apending	
  all	
  nine	
  mentor	
  meeBngs	
  (see	
  Mentor	
  MeeBng	
  Schedule).	
  In	
  the	
  event	
  
that	
  a	
  schedule	
  conflict	
  arises	
  which	
  cannot	
  by	
  rearranged,	
  I	
  agree	
  to	
  do	
  my	
  utmost	
  to	
  noBfy	
  the	
  
program	
  coordinator	
  and	
  my	
  student	
  at	
  least	
  five	
  days	
  prior	
  to	
  the	
  scheduled	
  meeBng.	
  I	
  further	
  
agree	
  to	
  take	
  full	
  responsibility	
  in	
  rescheduling	
  the	
  missed	
  meeBng	
  with	
  my	
  student	
  during	
  
school	
  hours	
  either	
  on	
  a	
  day	
  before	
  the	
  original	
  meeBng	
  date	
  or	
  no	
  later	
  than	
  one	
  week	
  aqer	
  
the	
  original	
  meeBng	
  date.	
  	
  
•  ______	
  I	
  commit	
  to	
  arriving	
  prepared	
  and	
  on	
  Bme	
  for	
  every	
  meeBng.	
  I	
  agree	
  to	
  contact	
  the	
  
program	
  coordinator	
  by	
  phone	
  if	
  a	
  situaBon	
  arises	
  which	
  may	
  cause	
  me	
  to	
  arrive	
  later	
  than	
  the	
  
scheduled	
  meet	
  Bme.	
  	
  
•  ______	
  I	
  commit	
  to	
  communicaBng	
  with	
  my	
  student	
  via	
  E-­‐mail	
  to	
  confirm	
  meeBngs	
  and	
  follow	
  
up	
  on	
  meeBngs.	
  I	
  agree	
  to	
  reply	
  to	
  E-­‐mails	
  from	
  my	
  student	
  in	
  a	
  Bmely	
  manner,	
  and	
  encourage	
  
my	
  student	
  to	
  reply	
  using	
  professional	
  E-­‐mail	
  eBquepe.	
  I	
  further	
  agree	
  to	
  noBfy	
  the	
  program	
  
coordinator	
  if	
  my	
  student	
  does	
  not	
  respond	
  to	
  my	
  E-­‐mails	
  in	
  a	
  Bmely	
  manner.	
  	
  
•  Mentor	
  Signature:_________________________________	
  	
  	
  	
  Date:____________________	
  	
  
Sample	
  Mentor	
  Contract	
  2013-­‐2014	
  
MONTH	
   MEETING	
  TOPIC	
  (UNDER	
  REVIEW)	
   SCHEDULED	
  DATE/TIME"
Sept.	
   Mentor-­‐Orienta3on	
  
Pick	
  one	
  date	
  
Tues.	
  Sept	
  10,	
  2013	
  or	
  
Thurs,	
  Sept,	
  12,	
  2013	
  
4:00	
  –	
  5:30	
  pm	
  
Sept	
   Mentor-­‐Student	
  Group	
  Mee:ng	
  1:	
  
IntroducBons	
  &	
  Ice	
  Breakers	
  
Thurs,	
  Sept,	
  19	
  ,	
  2013	
  
11:15-­‐12:45	
  
Oct. 	
  	
  
	
  
Mentor-­‐Student	
  Group	
  Mee3ng	
  2:	
  
Academic	
  Review	
  &	
  Goals	
  	
  
Thurs,	
  OCT.	
  17,	
  2013	
  
11:15-­‐12:45	
  
Nov.	
   Mentor-­‐Student	
  Group	
  Mee3ng	
  3:	
  
EducaBonal	
  Group	
  Fieldtrip	
  Day	
  
To	
  be	
  determined	
  between:	
  
Mon.	
  Nov.	
  4	
  -­‐	
  Thurs.	
  Nov.	
  14	
  
Dec.	
   Mentor-­‐Student	
  Group	
  Mee3ng	
  4:	
  
A	
  Good	
  Habit:	
  Time	
  Management	
  
Thurs,	
  Dec.	
  19,	
  2013	
  
11:15-­‐12:45	
  
Jan.	
   Mentor-­‐Student	
  Group	
  Mee3ng	
  5:	
  
Roadtrip	
  NaBon	
  
Thurs,	
  Jan.	
  16,	
  2014	
  
11:15-­‐12:45	
  
Feb.	
   Mentor-­‐Student	
  Group	
  Mee3ng	
  6:	
  
Resume	
  &	
  Interview	
  Techniques	
  
Thurs,	
  Feb.	
  20,	
  2014	
  
11:15-­‐12:45	
  
Mar.	
   Mentor-­‐Student	
  Group	
  Mee3ng	
  7:	
  
Mentor	
  Team	
  Building	
  Olympics	
  
Thurs,	
  Mar.	
  20,	
  2014	
  
11:15-­‐12:45	
  
Apr.	
   Mentor-­‐Student	
  Group	
  Mee3ng	
  8:	
  
College	
  Forum	
  &	
  Debrief	
  
Thurs,	
  Apr.	
  17,	
  2014	
  
11:15-­‐12:45	
  
May	
   Mentor-­‐Student	
  Group	
  Mee3ng	
  9:	
  
Final	
  Closing	
  &	
  Luncheon	
  
Thurs,	
  May.	
  15,	
  2014	
  
11:15-­‐12:45	
  
Sample	
  Student	
  Mentor	
  meeBng	
  #1	
  
Breaking	
  the	
  Ice,	
  Introduc:ons,	
  &	
  Self-­‐Esteem	
  
Purpose:	
  To	
  meet	
  your	
  student,	
  break	
  the	
  ice,	
  and	
  build	
  the	
  founda:ons	
  of	
  the	
  mentoring	
  
rela:onship	
  on	
  posi:ve	
  affirma:on	
  and	
  fun	
  ac:vi:es.	
  	
  
PreparaBon/Materials:	
  Before	
  mee:ng:	
  Be	
  sure	
  to	
  preview	
  all	
  the	
  forms	
  and	
  direc:ons	
  (included	
  
in	
  this	
  handbook)	
  for	
  today’s	
  session	
  including	
  the	
  Ice	
  Breaker	
  Ac3vity	
  Direc3ons	
  Sheet,	
  Self-­‐
Esteem	
  Ac3vity,	
  and	
  Values	
  Clarifica3on	
  Sheet.	
  To	
  bring	
  to	
  mee:ng:	
  Be	
  sure	
  to	
  bring	
  your	
  Mentor	
  
Handbook,	
  business	
  cards,	
  and	
  a	
  pen.	
  Everything	
  else	
  will	
  be	
  provided	
  for	
  you.	
  *Please	
  note:	
  You	
  
will	
  be	
  taking	
  a	
  photo	
  with	
  your	
  student	
  at	
  this	
  mee:ng!	
  	
  
1.	
  Mentor–Student	
  Mingle	
  Match	
  Up	
  AcBvity	
  (10	
  minutes)	
  	
  
Mentor	
  Direc:ons:	
  In	
  order	
  to	
  find	
  the	
  student	
  mentee	
  we’ve	
  paired	
  you	
  with,	
  you	
  will	
  be	
  asked	
  
to	
  mingle	
  with	
  all	
  the	
  students	
  and	
  shake	
  hands	
  with	
  each	
  new	
  student	
  you	
  encounter.	
  You	
  will	
  
not	
  reveal	
  your	
  name	
  –	
  only	
  greet	
  and	
  shake	
  hands!	
  Your	
  assigned	
  student	
  mentee	
  will	
  have	
  a	
  
notecard	
  that	
  contains	
  the	
  unique	
  fact	
  you	
  gave	
  us	
  in	
  your	
  Mentor	
  Registra:on	
  Profile,	
  but	
  it	
  will	
  
not	
  have	
  your	
  name	
  on	
  it.	
  Students	
  have	
  been	
  instructed	
  to	
  locate	
  their	
  mentors	
  by	
  introducing	
  
themselves	
  to	
  you,	
  shaking	
  your	
  hand,	
  giving	
  their	
  name,	
  and	
  then	
  asking	
  if	
  you	
  are	
  the	
  “author”	
  
of	
  the	
  unusual	
  fact	
  they	
  hold	
  in	
  their	
  hand.	
  Once	
  you	
  finally	
  cross	
  paths	
  with	
  the	
  student	
  who	
  has	
  
your	
  personal	
  unique	
  fact,	
  you	
  will	
  have	
  successfully	
  found	
  and	
  matched	
  up	
  with	
  your	
  mentee.	
  At	
  
this	
  point,	
  you	
  can	
  reveal	
  your	
  name	
  and	
  formally	
  introduce	
  yourself	
  as	
  his	
  or	
  her	
  mentor.	
  	
  
Sample	
  Student	
  Mentor	
  meeBng	
  #1	
  
2.	
  IntroducBons	
  of	
  Mentors	
  –	
  All	
  Group	
  AcBvity	
  (15	
  minutes)	
  	
  
Before	
  si?ng	
  down	
  one-­‐on-­‐one	
  with	
  your	
  mentee,	
  you	
  will	
  be	
  formally	
  introduced	
  to	
  the	
  whole	
  
group	
  by	
  your	
  student.	
  This	
  ac:vity	
  is	
  intended	
  to	
  break	
  the	
  ice,	
  teach	
  students	
  to	
  do	
  a	
  formal	
  
business	
  introduc:on,	
  and	
  give	
  everyone	
  an	
  opportunity	
  to	
  meet	
  all	
  the	
  volunteers	
  who	
  will	
  be	
  
mentoring	
  for	
  this	
  school	
  year.	
  Students	
  and	
  mentors	
  will	
  all	
  form	
  a	
  large	
  circle,	
  and,	
  in	
  turn,	
  
each	
  student	
  will	
  step	
  forward	
  to	
  introduce	
  his	
  or	
  her	
  mentor	
  by	
  sta:ng	
  your	
  name,	
  job	
  :tle,	
  
company/organiza:on,	
  how	
  you	
  heard	
  about	
  the	
  AOBT	
  mentor	
  program,	
  and	
  your	
  unique	
  fact.	
  
You	
  can	
  help	
  prepare	
  your	
  student	
  for	
  this	
  ac:vity	
  by	
  wri:ng	
  in	
  the	
  info	
  on	
  the	
  card	
  they	
  will	
  be	
  
holding.	
  	
  
3.	
  Get	
  to	
  Know	
  Each	
  Other	
  (10	
  minutes)	
  	
  
Mentor	
  Direc:ons:	
  Now,	
  you	
  will	
  sit	
  down	
  for	
  the	
  remainder	
  of	
  the	
  hour	
  and	
  spend	
  some	
  :me	
  
ge?ng	
  to	
  know	
  your	
  student.	
  Spend	
  3-­‐5	
  minutes	
  introducing	
  yourself	
  to	
  your	
  student.	
  Feel	
  free	
  
to	
  use	
  your	
  Mentor	
  Profile	
  Form.	
  Discussion	
  items	
  can	
  include,	
  but	
  are	
  not	
  limited	
  to:	
  contact	
  
info,	
  current	
  career,	
  other	
  careers	
  or	
  job	
  posi:ons	
  you	
  are	
  familiar	
  with,	
  educa:on,	
  where	
  you	
  
grew	
  up,	
  hobbies,	
  family,	
  etc.	
  When	
  you	
  are	
  done,	
  give	
  your	
  Mentor	
  Profile	
  Form	
  to	
  your	
  
student.	
  	
  
Now,	
  ask	
  your	
  student	
  to	
  spend	
  3-­‐5	
  minutes	
  introducing	
  himself	
  or	
  herself.	
  Feel	
  free	
  to	
  prompt	
  
with	
  ques:ons.	
  Tell	
  student	
  he	
  or	
  she	
  may	
  refer	
  to	
  the	
  Student	
  Profile	
  Form.	
  Discussion	
  items	
  can	
  
include,	
  but	
  are	
  not	
  limited	
  to:	
  family,	
  elementary	
  and	
  middle	
  school,	
  what	
  the	
  AOBT	
  is	
  and	
  why	
  
he/she	
  joined,	
  classes	
  currently	
  taking	
  in	
  high	
  school,	
  extra-­‐curricular	
  ac:vi:es,	
  work,	
  interests,	
  
goals	
  aier	
  high	
  school,	
  etc.	
  Ask	
  your	
  mentee	
  for	
  his	
  other	
  contact	
  informa:on	
  to	
  write	
  in	
  your	
  
handbook.	
  Give	
  them	
  your	
  contact	
  info	
  and	
  ask	
  him	
  or	
  her	
  to	
  write	
  it	
  in	
  the	
  Student	
  Handbook	
  
Self-­‐Esteem	
  mentor	
  –	
  Student	
  AcBvity	
  
Direc:ons:	
  Use	
  this	
  ac3vity	
  during	
  Mee3ng	
  1;	
  the	
  goal	
  is	
  to	
  help	
  mentor	
  and	
  student	
  get	
  to	
  know	
  
each	
  other,	
  develop	
  trust,	
  and	
  build	
  each	
  other	
  up	
  as	
  individuals.	
  Both	
  mentor	
  and	
  student	
  should	
  
take	
  a	
  few	
  minutes	
  to	
  individually	
  read	
  over	
  and	
  fill	
  out	
  their	
  own	
  answers	
  to	
  the	
  ques3ons	
  below.	
  
When	
  each	
  has	
  had	
  enough	
  3me	
  to	
  complete,	
  take	
  turns	
  sharing	
  out	
  loud	
  with	
  one	
  another.	
  Be	
  sure	
  
to	
  give	
  each	
  other	
  feedback	
  and	
  encouragement	
  while	
  sharing.	
  	
  
1.	
  What	
  do	
  you	
  think	
  is	
  your	
  greatest	
  accomplishment/	
  personal	
  achievement	
  to	
  date?	
  Why?	
  	
  
_________________________________________________________________________________
_________________________________________________________________________________	
  	
  
2.	
  List	
  at	
  least	
  three	
  things	
  you	
  are	
  good	
  at:	
  	
  
_________________________________________________________________________________
_________________________________________________________________________________	
  
3.	
  What	
  do	
  your	
  friends	
  like	
  most	
  about	
  you?	
  Do	
  you	
  agree	
  with	
  them?	
  Why	
  or	
  why	
  not?	
  	
  
_________________________________________________________________________________
_________________________________________________________________________________	
  
4.	
  What	
  do	
  you	
  like	
  most	
  about	
  your	
  family?	
  Why?	
  	
  
_________________________________________________________________________________	
  
_________________________________________________________________________________	
  	
  
5.	
  Who	
  do	
  you	
  most	
  admire?	
  Why?	
  	
  
_________________________________________________________________________________	
  
Sample	
  Student	
  Mentor	
  meeBng	
  #3	
  
	
  
	
  
Mentors	
  and	
  students	
  will	
  schedule	
  and	
  take	
  an	
  
educa:onal	
  fieldtrip	
  to	
  a	
  college	
  or	
  workplace	
  (or	
  
combina:on)	
  of	
  the	
  group’s	
  choosing.	
  
	
  
•  CSU	
  San	
  Bernardino	
  Palm	
  Desert	
  Campus	
  
•  Tour	
  Graphic	
  Design	
  and	
  Market	
  Program	
  
•  COD	
  
•  Tour	
  Digital	
  Design	
  &	
  Art	
  Departments	
  
•  The	
  Desert	
  Sun	
  
•  KESQ	
  Channel	
  2	
  
•  KPTR	
  AM	
  1450	
  
•  Palm	
  Springs	
  Art	
  Museum	
  
•  Time	
  Warner	
  Studios	
  
Road	
  Trip	
  NaBon	
  Interview	
  QuesBons	
  
Students	
  will	
  ask	
  these	
  quesBons	
  while	
  interviewing	
  their	
  mentor.	
  
Students	
  will	
  use	
  their	
  notes	
  on	
  the	
  answers	
  to	
  these	
  quesBons	
  to	
  write	
  up	
  a	
  
“Roadmap”	
  ArBcle.	
  
1.	
  Where	
  were	
  you	
  when	
  you	
  were	
  our	
  age?	
  How	
  did	
  you	
  get	
  from	
  there	
  to	
  where	
  you	
  are	
  
today?	
  
2.	
  When	
  you	
  were	
  growing	
  up	
  did	
  you	
  have	
  any	
  interests	
  that	
  you	
  have	
  built	
  into	
  your	
  work?	
  
3.	
  Were	
  you	
  ever	
  lost?	
  
4.	
  When	
  did	
  the	
  light	
  bulb	
  go	
  on?	
  When	
  did	
  you	
  realize	
  this	
  is	
  what	
  you	
  wanted	
  to	
  do?	
  
5.	
  Were	
  there	
  ever	
  pressures	
  from	
  society	
  telling	
  you	
  to	
  be	
  something	
  or	
  do	
  something	
  else?	
  If	
  
so,	
  how	
  
did	
  you	
  shut	
  out	
  the	
  noise?	
  
6.	
  What	
  obstacles	
  have	
  you	
  overcome	
  to	
  get	
  where	
  you	
  are	
  today?	
  
7.	
  What	
  have	
  been	
  the	
  keys	
  to	
  achieving	
  the	
  level	
  of	
  excellence	
  that	
  you’ve	
  reached	
  in	
  your	
  life?	
  
8.	
  How	
  do	
  you	
  balance	
  your	
  personal	
  and	
  professional	
  life?	
  
9.	
  As	
  you	
  look	
  back	
  on	
  your	
  first	
  ten	
  years	
  aier	
  college,	
  what	
  would	
  you	
  do	
  differently?	
  
10.	
  Describe	
  a	
  typical	
  day	
  in	
  the	
  life	
  of	
  your	
  job.	
  
11.	
  What	
  skills	
  must	
  someone	
  absolutely	
  have	
  to	
  succeed	
  in	
  your	
  field?	
  
12.	
  How	
  did	
  you	
  acquire	
  the	
  necessary	
  skills	
  and	
  knowledge?	
  
13.	
  If	
  someone	
  wants	
  to	
  be	
  you,	
  do	
  you	
  suggest	
  that	
  they	
  follow	
  your	
  footsteps?	
  
14.	
  If	
  you	
  had	
  one	
  piece	
  of	
  advice	
  to	
  give	
  young	
  people	
  ge?ng	
  ready	
  to	
  jump	
  into	
  the	
  real	
  world,	
  
what	
  would	
  it	
  be?	
  
Sample	
  Student	
  Mentor	
  meeBng	
  #5	
  
RoadMap	
  Model:	
  
Major	
  life	
  event/	
  choice	
  right	
  out	
  of	
  high	
  school	
  
Next	
  major	
  life	
  event	
  /choice	
  
Next	
  major	
  life	
  event	
  /choice	
  
Next	
  major	
  life	
  event	
  /choice	
  
Next	
  major	
  life	
  event	
  /choice	
  
Current	
  
Digital	
  Arts	
  Technology	
  Academy	
  
www.DigitalArtsTechAcademy.us	
  
Link	
  to	
  DATA	
  Professional	
  Survey	
  
	
  
Please	
  fill	
  out	
  this	
  survey	
  if	
  you	
  are	
  
interested	
  in	
  volunteering	
  as	
  a	
  
mentor.	
  
	
  

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DATA Mentoring

  • 1. Digital  Arts  Technology  Academy   www.DigitalArtsTechAcademy.us  
  • 2. 2013-­‐14  Mentor  Program   ObjecBves  of  Mentor  Program   •  Role  Models  for  our  students   To  make  a  difference  in  the  life  of  a  young   person  and  therefore  the  world     •  Build  self-­‐esteem  &  moBvaBon   To  help  students  redirect  their  lives     •  Career  preparaBon   To  create  meaningful  partnerships  between   school  and  community     •  Community  ConnecBons   To  invest  in  the  future  of  our  community  by   inves:ng  in  its  youth    
  • 3. ObjecBves  for  the  Student:     •  Develop  awareness  of  business  and  career   opportuni:es     •  Improve  self-­‐esteem     •  Prac:ce  effec:ve  goal  -­‐  se?ng     •  Increase  knowledge  of  rela:onship  between   school  and  work     •  Establish  professional  rela:onship  with  a   successful,  working  adult     •  Increase  ability  to  contribute  to  society      
  • 4. ObjecBves  for  the  Mentor:     •  Make  a  difference  in  a  student’s  life  and  the  school   system     •  Share  interests  and  hard-­‐won  wisdom     •  Contribute  to  higher  percentage  of  successful   graduates     •  Increase  the  number  of  successful  ci:zens  and   employees  in  California     •  Help  develop  responsible  future  employees     •  Feel  personal  sa:sfac:on    
  • 5. 2013-­‐14  Mentor  Program   •  Once  per  month  at  least   •  LocaBon  on  site/local  field  trip   •  One  -­‐  two  hours   •  Supervised  by  cerBficated  staff   •  Structured  agendas   •  Group  mentoring,  3:1   •  Focus  on  skills  for  success,  good  habits,  academics   •  Group  dynamic  at  meeBngs   •  Some  meeBngs  longer   •  Correspond  with  3  students   •  Experience  with  youth  helpful  
  • 6.   1.  Contact  Info     2.  Overview  and  ObjecBves     3.  Defining  the  Mentor  Experience     4.  EffecBve  Mentoring  RelaBonships   5.  RelaBonship  Developmental  Process     6.  Helpful  Mentor  Guidelines  &  Tips     7.  Mentor  Contract  2013-­‐14     Mentor  OrientaBon  
  • 7. Tuesday,  September  10  or  Thursday,  September  12   4:00  P.M.  –  5:30  P.M.   Welcome  &  IntroducBons  Deborah  Applebaum   Sign-­‐In  &  Forms     Welcome  Principal  or  Vice  Principal     Mentor  Introduc:ons    Mentors   Mentor  Program  PresentaBon  Deborah  Applebaum   OrientaBon  to  Mentoring     Overview  and  Objec:ves     Defining  the  Mentor  Experience     Effec:ve  Mentoring  Rela:onships     Rela:onship  Developmental  Process     Helpful  Mentor  Guidelines  &  Tips     Mentor-­‐Student  MeeBngs  Deborah  Applebaum   Overview  of  Scheduled  Mee:ngs     11th  Grade  Mentor  Program  Mee:ng  Agendas  (Group  Mentoring)     Mentor  Contract  Mentors   Review     Sign  and  collect     First  Kick-­‐Off  MeeBng  Agenda    Deborah  Applebaum   Match  up  &  Ac:vi:es  for  ini:al  mentor-­‐student(s)  mee:ng       Student  SelecBons  (OpBonal)  Mentors     Review  Student  Profiles       Sample  Agenda  
  • 8. Sample  Mentor  Handbook   Table  of  Contents   MENTOR  ORIENTATION  MATERIALS       Mentor  Program  Orienta:on  Agenda    7       Contact  Info  &  Reference  Sheet  for  Mentors    8       Campus  Map    9       I.  Overview  &  Objec:ves  of  Mentoring  Program    10       II.  Defining  the  Mentor  Experience    11-­‐12       III.  Effec:ve  Mentoring  Rela:onships    13       IV.  Rela:onship  Developmental  Process    14       V.  Helpful  Mentor  Guidelines  &  Tips    15-­‐17       Copy  of  Mentor  Contract  2013-­‐14  18       MENTOR  MEETING  MATERIALS       At-­‐A-­‐Glance  Scheduled  Mentor  Program  MeeBng  Dates  2013-­‐14    20       MeeBng  #  1  Agenda  (IntroducBons,  Self-­‐Esteem,  &  Goals  -­‐  September)    21       Self-­‐Esteem  Mentor-­‐Student  Ac:vity    22       Values  Clarifica:on  Sheet    23       MeeBng  #  2  Agenda  (Academic  Review  &  Goals  -­‐  October)    24       Student  Academic  Progress  Sheet    25       Goal  Se?ng  Tips  Sheet    26       Student  Goal  Work  Sheet  1  -­‐-­‐  Personal  Goals    27       Student  Goal  Work  Sheet  2  –  Academic  Goals    28          
  • 9. Sample  Mentor  Handbook   ConBnued       MeeBng  #  3  Agenda  (Job  Shadow  Field  Trip  Day  -­‐  November)    29       Mentor  Volunteer  Use  of  Vehicle  Form    30       Job  Shadow  Career  Interview  Sheet     MeeBng  #  4  Agenda  (Roadmap  Interview  -­‐  December)    33       Roadtrip  Na:on  Interview  Sample  Ques:ons    34       MeeBng  #  5  Agenda  (Academic  ReflecBon  -­‐  January)    35       MeeBng  #  6  Agenda  (Resume  Review  &  Interview  Techniques  -­‐  February)    36       Resume  Checklist    37       Great  Ac:on  Words  for  Resumes    38       Commonly  Asked  Interview  Ques:ons    39       Mock  Interview  Assessment  Rubric    40       MeeBng  #  7  Agenda  (Future  Plans  –  March)    41       Future  Planning  Worksheet    42-­‐43       Mentor  Reference  Lefer  Example  Format  Template    44       MeeBng  #  8  Agenda  (Community  Service  Project  Field  Trip  –  April)    45       MeeBng  #  9  Agenda  (Closing  &  Luncheon  –  May)    46       Mentorship  Program  Feedback  Form    47       Sample  Student  Cer:ficate  of  Comple:on    49        
  • 10. Sample  Helpful  Mentor  Guidelines  &  Tips     V.2  -­‐  DEALING  WITH  COMMUNICATION  BARRIERS       Students  Who  Are  Reluctant  To  Talk:  During  the  mentor  mee:ngs,  you  may  find  that  your  student  is  shy  or   reluctant  to  talk  at  first.  Please  keep  in  mind  that  students  will  be  naturally  in:midated  to  speak  face-­‐to-­‐face  to   an  adult  for  one  whole  hour!  Having  a  whole  conversa:on  with  a  business  professional  will  definitely  be  a  new   (and  important)  experience  for  many  of  our  students.  Also,  several  of  our  students  speak  English  as  a  second   language,  so  they  may  be  embarrassed  about  their  verbal  communica:on  skills.  We  ask  that  you  bear  these   things  in  mind  during  your  mee:ngs.  Some:mes,  it  may  be  frustra:ng  if  a  student  doesn’t  appear  to  want  to   talk,  but  we  urge  mentors  to  remember  that  students  have  to  be  taught  how  to  be  effec:ve  communicators.   The  best  way  to  encourage  students  to  speak  up  is  to  ease  the  tension  by  speaking  a  lot  about  yourself,  not   showing  irrita:on  or  impa:ence  at  their  shyness,  and  asking  them  many  ques:ons  about  their  lives.  Aier  some   :me,  we  guarantee  your  student  will  open  up.  Also,  keep  in  mind  that  even  if  a  student  is  not  very  talka:ve,  it   does  not  mean  they  are  not  benefi:ng  from  the  mentorship.  Some  of  our  quietest  students  have  been  the   ones  who  expressed  the  greatest  benefit  from  their  mentorship.       V.3  –  MENTORING  THROUGH  E-­‐MAIL     Another  component  of  the  Mentoring  Program  is  “E-­‐mentoring:”  extending  the  mentor-­‐student  rela:onship  to   conversa:on  via  E-­‐mail.  We  encourage  mentors  and  students  to  use  E-­‐mail  in  between  mee:ngs.  This  can  be  a   very  valuable  opportunity  for  our  students.  In  this  day  and  age,  kids  are  skilled  at  electronic  communica:on;   however,  they  have  very  lifle  experience  with  professional  E-­‐mailing.  Students  need  to  learn  the  difference   between  casual  messaging  (abbrevia:ons,  acronyms,  improper  grammar,  etc.)  and  formal,  workplace   messaging.  Mentors  should  encourage  their  students  to  prac:ce  the  lafer.      
  • 11. Sample  Helpful  Mentor  Guidelines  &  Tips     Typically,  the  mentor-­‐student  rela5onship  goes  through  three  stages:  (1)   developing  trust,  (2)  reaching  goals  and  (3)  ending  the  rela5onship.       STAGE  1:  THE  BEGINNING  -­‐-­‐  BUILDING  TRUST.  “Mentoring  kids  is  like  a  big  puzzle.  You  have  to  keep  trying  things  un:l  you  find   something  that  works.”  Building  trust  can  take  weeks.  One  of  the  best  ways  to  build  trust  is  to  model  how  to  open  up  by  trus:ng   your  student  and  sharing  things  about  your  own  life  with  them.  Another  great  method  is  to  help  your  mentee  accomplish   something  that  is  important  to  him/her.  But  at  the  beginning  of  any  rela:onship,  there  is  always  a  trial  period.  In  this  ini:al  phase,   you  may  experience  some  of  the  following:     Tes:ng:  Ini:ally,  and  par:cularly  if  the  mentee  is  from  an  unstable  background  where  they  have  been  repeatedly  disappointed  by   adults,  mentees  may  go  through  a  tes:ng  period.  They  may  be  slow  to  give  their  trust  because  they  expect  the  inconsistency  and   lack  of  commitment  they  have  received  in  the  past.  The  mentor's  trustworthiness  and  commitment  may  be  tested  for  the  first   few  mee:ngs.  Once  the  mentor  “passes”  the  test,  the  real  rela:onship  can  begin.  Though  this  difficult  state  will  not  occur  in  all   rela:onships,  it  is  important  for  you  to  be  prepared,  understand,  and  refrain  from  personalizing  this  "test"  as  much  as  possible.   During  the  tes:ng  phase  you  may  expect  mentees  to:     •  Be  shy  or  quiet     •  Fail  to  return  E-­‐mails  promptly     •  Look  uncomfortable  during  mee:ngs     •  Display  sullen,  unresponsive,  or  inconsistent  behavior       Remember  the  issue  is  not  whether  the  mentee  likes  the  mentor,  they  are  protec:ng  themselves  from  disappointment.  From   their  perspec:ve  not  having  a  rela:onship  at  all  seems  befer  than  trus:ng,  and  losing  someone.  Your  mentee  may  come  from  a   family  where  nothing  can  be  taken  for  granted:     •  People  living  in  the  household  may  come  and  go     •  Frequent  moves  may  occur  during  the  course  of  a  year     •  Finances  may  be  a  constant  struggle       Predictability  can  build  trust.  You  can  help  by  being  consistent.  Be  on  :me  for  mee:ngs,  bring  promised  informa:on  and   materials,  and  follow  through  on  all  agreements  that  you  make  with  your  mentee.  One  misstep  at  this  state,  though  it  may  seem   trivial  to  you  as  a  responsible  adult,  can  have  great  importance  in  a  nega:ve  sense  to  your  mentee.    
  • 12. A  mentor  is:     •  a  responsible  adult     •  a  trusted  guide     •  a  good  listener     •  a  reliable  role  model     •  a  professional  advisor     •  an  ac:ve  sponsor     •  a  “real-­‐world”  trainer     •  a  teacher  of  life     •  an  advocate  for  students     •  an  opener  of  doors     •  a  friend   DEFINING  THE  MENTOR  EXPERIENCE   WHAT  IS  A  MENTOR?         A  mentor  is  not:     •  an  evaluator     •  a  disciplinarian     •  a  savior     •  a  therapist     •  a  counselor     •  a  social  worker     •  a  parent     •  a    peer  
  • 13. You  should  have  no  problem   making  the  commitment  to   mentor  if:     •  You  can  easily  priori:ze  the  monthly   Thursday  mentor  mee:ng  without   conflicts.     •  You  can  make  a  commitment  to  be   on  :me  at  every  single  scheduled   mee:ng.     •  Follow-­‐through  is  one  of  your   strengths;  you  can  go  above  and   beyond  the  required  mee:ngs.     •  You  have  the  dedica:on  and   pa:ence  to  help  your  student  open   up  in  conversa:on.     •  You  will  be  available  to   communicate  regularly  with  your   mentee(s)  (once  per  week)  via  E-­‐ mail.     •  You  are  able  to  see  the  program   through  to  comple:on.     WHO  SHOULD  BE  A  MENTOR?   You  might  think  twice  before   making  the  commitment  to   mentor  if:     •  You  are  in  the  process  of  switching   careers.     •  You  foresee  a  major  life  change  this   year  that  restricts  :me  (wedding,   baby,  extended  vaca:on,  etc.)     •  You  plan  to  move  out  of  the   Coachella  Valley  in  the  next  9   months.     •  Your  work  requires  you  to  travel   unexpectedly  for  long  periods  of   :me.     •  Your  schedule  is  very  unpredictable   and/or  inflexible.     •  You  can  already  see  a  conflict  with   two  or  more  of  the  scheduled   mee:ngs  days/:mes.    
  • 14. •  IN  ORDER  TO  PARTICIPATE  IN  THE  DATA  MENTORSHIP  PROGRAM,  ALL  MENTORS  MUST  AGREE   TO  THE  GUIDELINES  OUTLINED  BELOW.  PLEASE  READ  THIS  MENTORING  CONTRACT  CAREFULLY   AND  INITIAL  NEXT  TO  EACH  LINE  ITEM.  AT  THE  BOTTOM,  PLEASE  SIGN  AND  DATE.     •  Mentor   Name:________________________________Company:________________________________     •  I.  Mentor  Code  of  Ethics:     •  ______  I  agree  to  foster  a  professional  mentoring  relaBonship  with  my  student  by  encouraging   the  student  to  pursue  higher  learning  and  vocaBonal  goals  while  providing  access  to  varying   points  of  view.  I  agree  to  present  informaBon  carefully,  without  distorBon,  and  give  every  point   of  view  a  fair  hearing.     •  ______  I  agree  to  foster  a  professional  mentoring  relaBonship  by  respecBng  the  uniqueness  of   my  student’s  background.  I  agree  to  honor  the  integrity  of  the  student  and  influence  them   through  encouragement,  construcBve  criBcism,  and  posiBve  feedback.  I  agree  to  empower  my   student  to  make  “right”  decisions  without  actually  deciding  for  him  or  her.     •  ______  I  agree  to  foster  a  professional  mentoring  relaBonship  with  my  student  by  protecBng  the   health  and  safety  of  my  student  at  all  Bmes.  I  will  seek  advice  from  the  program  coordinator  if   ever  in  doubt  about  the  appropriateness  of  an  event  or  acBvity.  I  will  inform  the  program   coordinator  immediately  about  any  persons,  acBviBes,  or  situaBons  which  could  affect  the   safety  or  health  of  the  student.     •  ______  I  agree  to  foster  a  professional  mentoring  relaBonship  with  my  student  which  shall  not   be  used  for  private  advantage  or  involve  the  student  in  schemes  for  commercial  gain.     Sample  Mentor  Contract  2013-­‐2014  
  • 15. •  ______  I  commit  to  mentoring  my  student  for  the  full  duraBon  of  this  academic  school  year.  I   also  commit  to  apending  all  nine  mentor  meeBngs  (see  Mentor  MeeBng  Schedule).  In  the  event   that  a  schedule  conflict  arises  which  cannot  by  rearranged,  I  agree  to  do  my  utmost  to  noBfy  the   program  coordinator  and  my  student  at  least  five  days  prior  to  the  scheduled  meeBng.  I  further   agree  to  take  full  responsibility  in  rescheduling  the  missed  meeBng  with  my  student  during   school  hours  either  on  a  day  before  the  original  meeBng  date  or  no  later  than  one  week  aqer   the  original  meeBng  date.     •  ______  I  commit  to  arriving  prepared  and  on  Bme  for  every  meeBng.  I  agree  to  contact  the   program  coordinator  by  phone  if  a  situaBon  arises  which  may  cause  me  to  arrive  later  than  the   scheduled  meet  Bme.     •  ______  I  commit  to  communicaBng  with  my  student  via  E-­‐mail  to  confirm  meeBngs  and  follow   up  on  meeBngs.  I  agree  to  reply  to  E-­‐mails  from  my  student  in  a  Bmely  manner,  and  encourage   my  student  to  reply  using  professional  E-­‐mail  eBquepe.  I  further  agree  to  noBfy  the  program   coordinator  if  my  student  does  not  respond  to  my  E-­‐mails  in  a  Bmely  manner.     •  Mentor  Signature:_________________________________        Date:____________________     Sample  Mentor  Contract  2013-­‐2014  
  • 16. MONTH   MEETING  TOPIC  (UNDER  REVIEW)   SCHEDULED  DATE/TIME" Sept.   Mentor-­‐Orienta3on   Pick  one  date   Tues.  Sept  10,  2013  or   Thurs,  Sept,  12,  2013   4:00  –  5:30  pm   Sept   Mentor-­‐Student  Group  Mee:ng  1:   IntroducBons  &  Ice  Breakers   Thurs,  Sept,  19  ,  2013   11:15-­‐12:45   Oct.       Mentor-­‐Student  Group  Mee3ng  2:   Academic  Review  &  Goals     Thurs,  OCT.  17,  2013   11:15-­‐12:45   Nov.   Mentor-­‐Student  Group  Mee3ng  3:   EducaBonal  Group  Fieldtrip  Day   To  be  determined  between:   Mon.  Nov.  4  -­‐  Thurs.  Nov.  14   Dec.   Mentor-­‐Student  Group  Mee3ng  4:   A  Good  Habit:  Time  Management   Thurs,  Dec.  19,  2013   11:15-­‐12:45   Jan.   Mentor-­‐Student  Group  Mee3ng  5:   Roadtrip  NaBon   Thurs,  Jan.  16,  2014   11:15-­‐12:45   Feb.   Mentor-­‐Student  Group  Mee3ng  6:   Resume  &  Interview  Techniques   Thurs,  Feb.  20,  2014   11:15-­‐12:45   Mar.   Mentor-­‐Student  Group  Mee3ng  7:   Mentor  Team  Building  Olympics   Thurs,  Mar.  20,  2014   11:15-­‐12:45   Apr.   Mentor-­‐Student  Group  Mee3ng  8:   College  Forum  &  Debrief   Thurs,  Apr.  17,  2014   11:15-­‐12:45   May   Mentor-­‐Student  Group  Mee3ng  9:   Final  Closing  &  Luncheon   Thurs,  May.  15,  2014   11:15-­‐12:45  
  • 17. Sample  Student  Mentor  meeBng  #1   Breaking  the  Ice,  Introduc:ons,  &  Self-­‐Esteem   Purpose:  To  meet  your  student,  break  the  ice,  and  build  the  founda:ons  of  the  mentoring   rela:onship  on  posi:ve  affirma:on  and  fun  ac:vi:es.     PreparaBon/Materials:  Before  mee:ng:  Be  sure  to  preview  all  the  forms  and  direc:ons  (included   in  this  handbook)  for  today’s  session  including  the  Ice  Breaker  Ac3vity  Direc3ons  Sheet,  Self-­‐ Esteem  Ac3vity,  and  Values  Clarifica3on  Sheet.  To  bring  to  mee:ng:  Be  sure  to  bring  your  Mentor   Handbook,  business  cards,  and  a  pen.  Everything  else  will  be  provided  for  you.  *Please  note:  You   will  be  taking  a  photo  with  your  student  at  this  mee:ng!     1.  Mentor–Student  Mingle  Match  Up  AcBvity  (10  minutes)     Mentor  Direc:ons:  In  order  to  find  the  student  mentee  we’ve  paired  you  with,  you  will  be  asked   to  mingle  with  all  the  students  and  shake  hands  with  each  new  student  you  encounter.  You  will   not  reveal  your  name  –  only  greet  and  shake  hands!  Your  assigned  student  mentee  will  have  a   notecard  that  contains  the  unique  fact  you  gave  us  in  your  Mentor  Registra:on  Profile,  but  it  will   not  have  your  name  on  it.  Students  have  been  instructed  to  locate  their  mentors  by  introducing   themselves  to  you,  shaking  your  hand,  giving  their  name,  and  then  asking  if  you  are  the  “author”   of  the  unusual  fact  they  hold  in  their  hand.  Once  you  finally  cross  paths  with  the  student  who  has   your  personal  unique  fact,  you  will  have  successfully  found  and  matched  up  with  your  mentee.  At   this  point,  you  can  reveal  your  name  and  formally  introduce  yourself  as  his  or  her  mentor.    
  • 18. Sample  Student  Mentor  meeBng  #1   2.  IntroducBons  of  Mentors  –  All  Group  AcBvity  (15  minutes)     Before  si?ng  down  one-­‐on-­‐one  with  your  mentee,  you  will  be  formally  introduced  to  the  whole   group  by  your  student.  This  ac:vity  is  intended  to  break  the  ice,  teach  students  to  do  a  formal   business  introduc:on,  and  give  everyone  an  opportunity  to  meet  all  the  volunteers  who  will  be   mentoring  for  this  school  year.  Students  and  mentors  will  all  form  a  large  circle,  and,  in  turn,   each  student  will  step  forward  to  introduce  his  or  her  mentor  by  sta:ng  your  name,  job  :tle,   company/organiza:on,  how  you  heard  about  the  AOBT  mentor  program,  and  your  unique  fact.   You  can  help  prepare  your  student  for  this  ac:vity  by  wri:ng  in  the  info  on  the  card  they  will  be   holding.     3.  Get  to  Know  Each  Other  (10  minutes)     Mentor  Direc:ons:  Now,  you  will  sit  down  for  the  remainder  of  the  hour  and  spend  some  :me   ge?ng  to  know  your  student.  Spend  3-­‐5  minutes  introducing  yourself  to  your  student.  Feel  free   to  use  your  Mentor  Profile  Form.  Discussion  items  can  include,  but  are  not  limited  to:  contact   info,  current  career,  other  careers  or  job  posi:ons  you  are  familiar  with,  educa:on,  where  you   grew  up,  hobbies,  family,  etc.  When  you  are  done,  give  your  Mentor  Profile  Form  to  your   student.     Now,  ask  your  student  to  spend  3-­‐5  minutes  introducing  himself  or  herself.  Feel  free  to  prompt   with  ques:ons.  Tell  student  he  or  she  may  refer  to  the  Student  Profile  Form.  Discussion  items  can   include,  but  are  not  limited  to:  family,  elementary  and  middle  school,  what  the  AOBT  is  and  why   he/she  joined,  classes  currently  taking  in  high  school,  extra-­‐curricular  ac:vi:es,  work,  interests,   goals  aier  high  school,  etc.  Ask  your  mentee  for  his  other  contact  informa:on  to  write  in  your   handbook.  Give  them  your  contact  info  and  ask  him  or  her  to  write  it  in  the  Student  Handbook  
  • 19. Self-­‐Esteem  mentor  –  Student  AcBvity   Direc:ons:  Use  this  ac3vity  during  Mee3ng  1;  the  goal  is  to  help  mentor  and  student  get  to  know   each  other,  develop  trust,  and  build  each  other  up  as  individuals.  Both  mentor  and  student  should   take  a  few  minutes  to  individually  read  over  and  fill  out  their  own  answers  to  the  ques3ons  below.   When  each  has  had  enough  3me  to  complete,  take  turns  sharing  out  loud  with  one  another.  Be  sure   to  give  each  other  feedback  and  encouragement  while  sharing.     1.  What  do  you  think  is  your  greatest  accomplishment/  personal  achievement  to  date?  Why?     _________________________________________________________________________________ _________________________________________________________________________________     2.  List  at  least  three  things  you  are  good  at:     _________________________________________________________________________________ _________________________________________________________________________________   3.  What  do  your  friends  like  most  about  you?  Do  you  agree  with  them?  Why  or  why  not?     _________________________________________________________________________________ _________________________________________________________________________________   4.  What  do  you  like  most  about  your  family?  Why?     _________________________________________________________________________________   _________________________________________________________________________________     5.  Who  do  you  most  admire?  Why?     _________________________________________________________________________________  
  • 20. Sample  Student  Mentor  meeBng  #3       Mentors  and  students  will  schedule  and  take  an   educa:onal  fieldtrip  to  a  college  or  workplace  (or   combina:on)  of  the  group’s  choosing.     •  CSU  San  Bernardino  Palm  Desert  Campus   •  Tour  Graphic  Design  and  Market  Program   •  COD   •  Tour  Digital  Design  &  Art  Departments   •  The  Desert  Sun   •  KESQ  Channel  2   •  KPTR  AM  1450   •  Palm  Springs  Art  Museum   •  Time  Warner  Studios  
  • 21. Road  Trip  NaBon  Interview  QuesBons   Students  will  ask  these  quesBons  while  interviewing  their  mentor.   Students  will  use  their  notes  on  the  answers  to  these  quesBons  to  write  up  a   “Roadmap”  ArBcle.   1.  Where  were  you  when  you  were  our  age?  How  did  you  get  from  there  to  where  you  are   today?   2.  When  you  were  growing  up  did  you  have  any  interests  that  you  have  built  into  your  work?   3.  Were  you  ever  lost?   4.  When  did  the  light  bulb  go  on?  When  did  you  realize  this  is  what  you  wanted  to  do?   5.  Were  there  ever  pressures  from  society  telling  you  to  be  something  or  do  something  else?  If   so,  how   did  you  shut  out  the  noise?   6.  What  obstacles  have  you  overcome  to  get  where  you  are  today?   7.  What  have  been  the  keys  to  achieving  the  level  of  excellence  that  you’ve  reached  in  your  life?   8.  How  do  you  balance  your  personal  and  professional  life?   9.  As  you  look  back  on  your  first  ten  years  aier  college,  what  would  you  do  differently?   10.  Describe  a  typical  day  in  the  life  of  your  job.   11.  What  skills  must  someone  absolutely  have  to  succeed  in  your  field?   12.  How  did  you  acquire  the  necessary  skills  and  knowledge?   13.  If  someone  wants  to  be  you,  do  you  suggest  that  they  follow  your  footsteps?   14.  If  you  had  one  piece  of  advice  to  give  young  people  ge?ng  ready  to  jump  into  the  real  world,   what  would  it  be?   Sample  Student  Mentor  meeBng  #5  
  • 22. RoadMap  Model:   Major  life  event/  choice  right  out  of  high  school   Next  major  life  event  /choice   Next  major  life  event  /choice   Next  major  life  event  /choice   Next  major  life  event  /choice   Current  
  • 23. Digital  Arts  Technology  Academy   www.DigitalArtsTechAcademy.us   Link  to  DATA  Professional  Survey     Please  fill  out  this  survey  if  you  are   interested  in  volunteering  as  a   mentor.