Excel - formatting number

1. Formatting Number
by: Engr. Esmeraldo T. Guimbarda Jr.

2. There are a lot of options when formatting numbers. You can see the options
on the tool bar. Go to Home > Number. There is a drop down menu which has
a default option of “General”. You can change this to how you wish your
numbers to appear. This option includes General, Number, Currency,
Accounting, Short Date, Long Date, Time, Percentage, Fraction, Scientific and
Text.

4. General has no
specific format.
This displays the
original number
that you have
inputted.

5. Number will add 2
decimal places.

6. Currency will add
a default dollar sign
on the left side of
the number.

7. Accounting will
combine the
number and
currency format
wherein it will add
a default dollar sign
and a default of 2
decimal places.

8. If you want to
change how many
decimal places you
want to place and
the money symbol,
you can do this by
going to Home >
Number > More
Number Formats.
Under the Number
tab, there are
options to choose
from. Choose
Accounting then
adjust the decimal
and symbol to which
you wish to change.

10. Short Date will
change the number
you have inputted
into a
“mm/dd/yyyy”
format.

11. Long Date will
change the number
you have inputted
into a “days of the
week, month day,
year”. Example:
Monday, January
12, 1900.

12. Time will change
the number you
have inputted into
an “hours:min:sec
AM/PM” format.

13. Percentage will
add two more zeros
after the number,
and two decimal
places. And a
percent (%) sign.

14. Fraction will make
your number into a
fraction format. This
will only be visible if
the number you
inputted is a decimal.
If it is not a decimal,
it will just display the
same. The number is
made as a fraction by
putting the “over 1”
but, it is made
invisible. For
example, input 1.5 on
cell A1. It will then be
changed into 1 1/2 .

15. Scientific will
make the number
in a format that
looks like a
scientific formula or
the one’s that you
can see in a
calculator.

16. Text will consider
the number that
you have inputted
into a text. You can
see that it will be
aligned left just like
texts.

17. Activity:
1. Open Microsoft Excel.
Click on Start ► All
Programs ► Microsoft
Office ► Microsoft Excel or
double-click on the
Microsoft Excel shortcut on
the desktop. This will open
a blank workbook in
Microsoft Excel.

18. 2. Add contents to cells Click on cell A1 and type in “List of
Expenses”. Input the items listed below. Left column A3 to A22. Right
column B3 to B22. [Notebook][250], [Pen][200], [Stapler][180],
[Paper clips][100], [Paper][355], [Chair][900], [Desk][1500],
[Drawer][860], [Gasoline][2500], [Water][5003], [Food][7200],
[Phone Service][995], [Rent][15000], [Employee Salary][50100],
[Electricity][27800], [Repair Services][14539], [Internet][999],
[Insurance][5000], [Maintenance][31270], [Property Tax][29068]

20. 3. Format numbers Highlight cells B3 to B22. Do this by clicking and
dragging from cell B3 up to cell B22. Release when done.

21. 4. After
highlighting, go to
Home > Number
> More Number
Formats.

22. 5. Under Number
tab, Choose
Currency. Then,
choose 2 for
Decimal Places
option. And for the
symbol dropdown,
Choose PHP. Click
OK when done.

24. 5. Under Number
tab, Choose
Currency. Then,
choose 2 for
Decimal Places
option. And for the
symbol dropdown,
Choose PHP. Click
OK when done.

25. 6. To save the document, go to File then click Save As Upon clicking
Save, the Save As window will show. Locate where you want to save
your file then type the name of file in the File Name box. Click Save.
Your file is now saved.
Note: Save to Desktop and save as FormatingNumber as filename