1. Girl Scouts of North - Central Alabama
www.girlscoutsnca.org

2. • To provide you with an overview of the
Cookie Sale Program
• To give you information and tools to
be a successful Troop Cookie
Manager!
• To provide general information on the
ebudde system
• To prepare you to train girls and
parents

3. 1. Preparation
2. Organization
3. Communication
4. Documentation

4. How do Girl Scouts Benefit from
Participating in the Cookie Sale
Program?
◦ Goal Setting
◦ Decision Making
◦ Money Management
◦ People Skills
◦ Business Ethics

5. Training Girls and Parents
 Read the manual completely.
Complete the online training. Get
answers to any questions from
your Service Unit Cookie Manager
(SUCM)
 Hold a meeting with the girls to set
goals
 Invite girls to plan a family meeting
where they can share their goals and
plans
 Only give forms to registered girl

6. Goal Setting
 Troop Goals
 Personal Goals ◦ Meet with girls to
◦ Have the girls set a discuss what the
goal of how many troop would like to
packages they want do with their troop
to sell. proceeds?
◦ Use the order card ◦ Is there a trip or
to help them reach special event that
their target. girls want to plan?
◦ Calculate the cost
and see how many
packages per girl
they will need to sell.
◦ Keep parents
informed of troop
goals.

7. How Do I get the Girls Motivated
and Excited about Selling Cookies?
 Make selling  Have girls make
cookies fun! Be individual and troop
excited! goal posters
 Participate in  Track the troops
council scheduled progress with a
rally visual chart that
they color in the
packages sold
 Remind girls of
their goals,
encourage and
support them

8. Cookie Rally
 Cookie Rally
January 6, 2012

9. Overview
Cookie Program Sale
 Training (online + service unit meeting)
 Review all materials/ask questions
 Set up troop meeting
 Girls begin taking initial orders
 Initial orders submitted
 Girls continue selling using Goal Getter
Order Card
 Cookie pick ups/ deliveries
 Cookie Rally
 Booth sales begin
 ½ payment due

10. Overview
Cookie Program Sale
 Final payment due
 Submit final paperwork and incentive
order online
 Give incentives to the girls
 Celebrate your
success!

11. Initial Order Taking
 Begins on December 30, 2011. Girls can
wish people Happy New Year and ask if
they would like to start the year off right by
buying Girl Scout Cookies!
 Girls will take orders on order cards and turn
them in to the TCM January 14, 2012, or a
date set by you.
 After initial orders are completed,
girls will continue to sell using the
Goal Getter Order Card.

12. How do I know how many cookies
to order?
 Enter all the girls orders from the order
cards into ebudde. Look at the
number of cookies ordered by variety
by girls.
 How many booth sales do you have
planned? Check with your SUCM for
ideas on booth sale cookies needed
for local booth sales.
 You should order extra of the top
selling varieties for booth sales. (Thin
Mints, Samoas, Trefoils, Do-Si-Dos,
and Tagalongs)

13. Booth Sale Scheduler
 Booth sales will be coordinated
 through eBudde online system.
 Benefits
◦ All sales will be uploaded to the cookie locator
website, customers will find cookies by
entering their zip code
◦ Allows you to sign up for booth sales from the
comfort of your home
◦ Eliminates double-booking

14. Council-Sponsored Booth Sales

15. Troop Booth Sign-up Request

16. Troop Booth Sign-up Request (continued)

17. Booth Sales
 Begin February 10, 2012
 All booths sales in eBudde will be
uploaded to cookie locator website:
http://cookielocator.litttlebrownie.com
 Be sure to go over booth guidelines and tips in the
Cookie Sale Program Manual.
 Be sure to include booth sale cookies on your initial
order!

18. eBudde
 This is the online system that helps
troops, service units, and the Council
manage all aspects of the Cookie Sale
Program.
 All troops need to enter their information
into eBudde.
◦ This is how cookies, incentives, recognitions,
and payments are tracked.
◦ Troops should regularly check their sales report
to check their progress during the sale.
Discrepancies should be reported to SUCM.

19. ebudde (continued)
 Each user is given access based on their
needs (determined by Council).
 SUCMs will have access to their service
unit information and all of their troops’
information.

20. Warehouse & Cupboards
 Going to the warehouse or cupboard,
to pick up additional cookies you must
have the following:
◦ Cookie Identification Card
◦ Photo identification
 You may go to any cupboard in the
Council area to pick up cookies.
 Cookies can be checked out by cases
only.
 Damaged cookies may be swapped
only at the service center nearest you.

21. Ordering Cookies from the
Cupboards or Warehouses
 Locations to pick up additional cookies
can be found in your manual.
 You will place a pending order through
eBudde. Please call cupboard contact to
let them know you have a pending order.
 Benefit:
◦ Inventory can be managed based on
cookies to be picked up. If additional
cookies need to be ordered, this can be
done earlier.

22. Pending Cupboard Orders
Product Transaction Form

23. Pending orders

24. Financial Procedures
 All transactions require receipts.
 Troops must not release cookies without
a signed parent permission form and
signed receipt for the cookies (retain all
paperwork).
 Required ½ payment due February 28,
2012
 Final payment due March 7, 2011
 If a parent does not turn money in to
troop:
◦ certified letter
◦ receipts/signed parent letter

25. Troop Sales Report

26. Troop Overpayment Report
 Troops are to use their Sales Report from eBudde
to manage their Cookie Sale Program activity.
 The report includes all transactions and
automatically deducts their proceeds from what
troops owe to the Council.
 The amount due is what should be deposited into
the Council account.
 If a troop deposits their proceeds into the Council
account in error they will complete a Troop
Overpayment Report in order to receive a refund.

27. Manuals

28. Demonstration Site
 Web address –
http://ebdemo.litttlebrownie.com
 Login will be your email as set up by
Council.
 No email sent in the system.
 Can perform all functions in the
system just like the live site.
 See Council for further information.