How to host or join a Colorful Conversations workshop on line.

1. Getting started on-line

2. Start the software

3. Double-click on the Colorful Conversations icon

4. … the software loads...

5. Prepare for the session

6. Click on the Template editor Icon. Wait for the Templates (Workshop questions) to download (just this one time).

7. 1. Click on the Colorful Conversations Master Template item 2. Click on the Load Template icon

8. Click on the topic. It will be presented in the Focus box

9. The topic is presented in the Focus box Click on the Play template

10. The questions are loaded in the Teamspace The questions are loaded in the Teamspace Click on the close button to exit the Template Editor

11. Click on the first question to send it to the Agenda box

12. You are now ready to host a session

13. Host a session

14. Click on the Host Meeting icon

15. Click No. The Facilitator Login box will be presented

16. 2. Type the new Meeting name here 1. Type your name here. The default name is ‘ Facilitator’ C. Click Join to begin

17. Wait for others to connect: You are connected to the server if the Host meeting and Join meeting buttons are greyed out

18. Join a session as a participant

19. Click the Join Meeting icon to be a participant

20. 1. Type your name here. The default name is ‘ Team Member’ 2. Scroll down to find the the name of the meeting you wish to join. Click on the name. 3. Click the Join button to begin

21. Wait for others to connect: You are connected to a meeting if your name is on a Playspace bar and the button bar icons are greyed out

22. Generate ideas

23. All participants type ideas in their Playspace, then press F9

24. Participants contribute more ideas with F9

25. The facilitator clicks the Show/Hide Playspaces icon to maximise the Teamspace

26. Click on the Themes icon to start the sensemaking process The particpants read all the ideas

27. The facilitator types a request for the participants to submit key themes then clicks OK

28. Click on the Show/Hide Playspaces icon to display the Playspaces.

29. The participants type 2-3 word summaries of the key themes

30. The facilitator clicks on the Next Agenda button.

31. The next question is presented. The facilitator repeats the same process for each question until the session is completed… then…

32. Leave a session

33. To leave a session the facilitator and participants each click the Disconnect icon Click the Yes button to leave the meeting. Click No to return.

34. When a participant disconnects, the button bar becomes available and the names are removed from the Playspace bars.