2. Objectives
Insert page numbers and create a header
and footer.
Create, modify, and format endnotes and
footnotes.
Use text tools including the Thesaurus,
AutoComplete, and AutoText to increase the
quality of your work.
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4. Page Numbers
When your document has multiple pages,
you may want to insert page numbers.
The Page Numbers command on the Insert
menu quickly adds page numbers to a
document.
– The command actually creates a header or
footer with a page number as the only text.
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5. Headers and Footers
Headers and footers are information that prints in
the top and bottom margins of each page of a
document.
A document can have a header, a footer, or both.
Creating a header or footer is another way to add
page numbers to a document.
– Using headers or footers instead of the Page
Numbers command on the Insert menu allows you to
include text with the page number.
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6. The Header and Footer Pane
Use the Header and Footer command on the View menu in Word to
open the Header and Footer pane and display the toolbar (shown at
the top of the figure) that you use to insert and edit these features.
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7. Footnotes and Endnotes
Notes are added to a document to show the
source of borrowed material or provide extra
or explanatory information about the text.
Footnotes are inserted at the bottom of the
page on which the note is referenced in the
document.
Endnotes are placed together at the end of a
document.
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8. Footnotes and Endnotes (cont.)
Footnotes and endnotes are linked to their in-
text reference symbol, which is usually a
superscript letter or number.
If you format your document with footnotes and
then decide to change the notes to endnotes,
Word provides a conversion feature to change
all footnotes to endnotes or vice versa.
Notes are also automatically renumbered if you
add or delete a note in the text.
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9. The Thesaurus
A thesaurus is a compilation of alternative
words or synonyms.
The Thesaurus feature in Word searches for
a perfect synonym.
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10. The Thesaurus (cont.)
Select Thesaurus from the Language
submenu on the Tools menu.
– If you have already selected a word to look up
in the document, the Research pane will open
with a list of alternative words already
displayed.
– Or enter a word in the Search for text box at the
top of the task pane, and then click the Start
searching arrow to the right of the text box.
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11. The Research Pane
The Research pane in Word
lists synonyms provided by
the Thesaurus feature.
Select a word in the list to display a
down arrow, which you can click to
access a shortcut menu with options
to insert, copy, or look up the word.
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12. AutoComplete and AutoText
AutoComplete suggests the spelling for
frequently used words and phrases.
As you begin to key, Word will anticipate what
you are keying and display a suggested word or
phrase.
– You can accept the suggestion by pressing Enter
or simply continue keying to reject the suggestion.
AutoText allows you to create your own text
entries and add them to the AutoComplete set of
words.
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13. Summary (cont.)
The Insert Page Number command
automatically numbers all the pages in a
document. You can include text with the
page number by formatting a header or
footer.
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14. Summary (cont.)
Footnotes and endnotes are used in a
document to show the source of borrowed
material or to provide extra or explanatory
information about the text; footnotes appear
at the bottom of each page and endnotes are
added to the end of a document.
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15. Summary (cont.)
The Thesaurus provides a list of alternative
words and synonyms to help you compose
professional documents effectively.
AutoText and AutoComplete make entering
repetitive phrases simple and easy.
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