There is a growing interest for on-demand project management or software-as-a-service (SaaS) PPM solutions among small IT organizations today. If your proposed Project Portfolio Management solution will support 100 users or less, you may be a key candidate for a SaaS Project Portfolio Management implementation within your organization. For large organizations there is still an emerging interest for SaaS. Bringing to light a large Enterprise Project Management deployment can be costly and then bares the question…..what if the solution simply isn’t the right fit for your organization? Levering a SaaS model to kick off a quick, less costly Project Portfolio Management proof-of-concept (POC) is becoming a more popular low-risk option for large businesses today. So how do you know if SaaS is right for you? Join us in this one hour webinar as we walk you through the right questions that need to be asked to determine your answer. Topics include: - Is Saas PPM Right for You? - Are You Ready for SaaS? - The Benefits of SaaS PPM - SaaS PPM – The Right PPM Solution for You

1. SaaS PPM
How Do You Know When It’s Right For You?
Webcast Series

2. Topics
Is SaaS PPM Right for You?
Are You Ready for SaaS?
The Benefits of SaaS PPM
SaaS PPM – The Right PPM Solution for
You

3. What Is SaaS?
Software as a Service
SaaS is software that's owned, delivered
and managed remotely by a third party
provider.
– Consumed in a one-to-many model by all
contracted customers anytime, on a pay-for-
use basis or as a subscription based on use
metrics.

4. Is SaaS PPM Right for You?

5. Determine the Value of SaaS
SaaS has emerged as an alternative to
traditional IT models for three primary
reasons:
SaaS enables companies to fund software
deployment from an operating budget.
SaaS helps companies with limited IT
resources deploy software capabilities for
which they otherwise could not budget.
SaaS helps companies deploy functionality
quicker.

6. Things To Consider
Is the required application functionality
fully available via SaaS?
Are there any company policies or industry
regulations that prevent data from being
held physically outside the company?
Is a highly customized application
required?
Is the required integration of the
application into other applications
available from the SaaS solution?

7. Things To Consider
Will the application create competitive
parity for us?
Is developing and managing this
application a core competency?
Do we have the IT skills available to
develop and manage this application?
Do we have the IT infrastructures
available to develop and manage this
application

8. Things To Consider
Do we have financial resources available
to develop and manage this application?
Do we want to pay for this application and
its maintenance from our operating
expenditures budget?
We have an urgent need for this
application?
We have a high level of risk tolerance?

9. Things To Consider
How well is our IT department integrated
with our business units?
Can this application be stand-alone?
Do we have a history of using externally
based applications?
Are we skeptical about the role/value of
technology in our company?
Are we comfortable working in partnership
with an IT vendor?

10. Things To Consider
Are we confident that externally based
applications can have appropriate levels of
security and availability?
Will participants from outside of our
organizations will be accessing the
applications?
Is there a possibility we may not require
this application permanently?

11. Are You Ready for SaaS?

12. Readiness Factors
Have you developed the business process
flows to be automated with the SaaS
solution?
– Can the process be executed with the solution?

13. Readiness Factors
Have you specified integration
requirements with on-premise
applications, other SaaS software services
and data sources
– Identify data sources necessary to support the
application (for instance, product data from
core or legacy systems).
– Be careful to not over-engineer the data
refresh requirements

14. Readiness Factors
Have you created security specifications to
evaluate the SaaS provider's data center
practices and staffing.
– Establish a minimum acceptable level of
security
– Make a trade-off between cost and additional
security for providers that exceed the
minimum

15. Readiness Factors
Have you assessed your internal network
and internet bandwidth to ensure
readiness for the additional traffic the
SaaS solution will require through the
firewall?
– How many users, and where are they
connecting from?
– How often are they connecting?
– How long are they connected?
– How much data will be transferred?

16. Readiness Factors
Have you determined the uptime
requirements with the business users so
the appropriate SaaS uptime requirements
can be passed on to the SaaS provider?
– Do not focus on unplanned downtime alone
– End-to-end service availability is a better
metric to accurately assess the impact on your
business.

17. Readiness Factors
Have you determined staging and testing
processes for the software service update
cycle?
– It's important to develop your requirements
prior to working with potential vendors.
– Some vendors support multiple versions,
enabling you to upgrade on your schedule,
– Others support only a single version of their
software at one time, forcing upgrades at a
time of the vendor's choosing
– Be sure to incorporate testing integrations and
new functionality as part of the upgrade
process

18. Readiness Factors
Have you defined the user problem
resolution process?
– As an end-user problem occurs, it is critical
that there is notification to other users and a
process to resolve issues with a potential
provider.
– You will be in the best position if you develop a
standard process independent of a provider.

19. Readiness Factors
Have you developed an enhancement and
change-request process, including
administration ownership?
– One of the advantages of most SaaS solutions
is the administration tools for business users.
They enable a quicker response to change
requests by end users.
– However, if there is no process to
communicate, validate and distribute these
changes, then the SaaS solution can quickly
become unmanageable

20. The Benefits of SaaS

21. SaaS Benefits
Lower initial costs
Pay for what you use
Faster and less-expensive implementations
Lower risk
Reduced operational management
requirements
Lower upgrade costs
Lower switching costs
Higher user adoption due to anytime
access, and only internet access is
required.

22. SaaS Benefits
SaaS offers just the "right" functionality —
because 80% of people don't need 80% of
the functionality in software.
SaaS is treated as an operating expense,
enabling departments to keep within their
budget authority.
SaaS can benefit resource-constrained
companies that do not have the resources,
such as database administrators, to
implement an on-premise application.

23. SaaS Benefits
Delivery via the provider's infrastructure
reduces the need to invest in and maintain
databases, application servers and
hardware.
Application configuration by business
administrator — Configuration of
application data occurs via the
manipulation of metadata, often via a
browser; this eliminates the need for long
change cycles that are required with most
on-premise deployments.

24. SaaS PPM
The Right PPM Solution for You

25. 6% - Level 1
51% - Level 2
42% - Level 3
1% - Level 4
Gartner

26. Project Management Maturity
PPM Expectation
GOAL: PM Capability Risk
Process/System Complexity

27. Solutions For Everyone
Project, Portfolio & Work Management
Solutions For Everyone
Strategic Portfolio, Project
& Work Management
Enterprise Project & Work
Management  Demand Management
 Portfolio Management
Web-based Project
Collaboration  Project Visibility  Financial Management
 Resource Management  Capacity Planning
 Schedule Management  Time Management  Enterprise Governance
 Team Collaboration  Work Management  Program Management

28. ProjectEngine
A simple, online project management tool that
makes working together on projects, easy.
Target Users
• No spending or decision making authorization, no executive buy in
• Need to share their schedules (work or task assignments) with their
teams
• Need to automate collaboration for team statusing to increase
productivity and reduce manual work
• Need to produce projects and work on time, on budget and with quality
but does not have cross project reporting needs
• Wants to get up and running online today with no one-on-one training
needs
• Looking for an out of box tool with little to no customization needs
• Share and Collaborate on Project Artifacts with team members
(Documents, Discussions, Issues, Contacts, Announcements, Meetings,
etc.)

29. WorkEngine
WorkEngine ensures that your business executes all projects
and all work more effectively, efficiently and timely.
Target Users
• Has executive buy in for an Enterprise Project Management system
• Need to share their schedules and other work with their teams
• Need to account for all other work that affects their projects resources
(services, products, requests, etc.)
• Need to automate collaboration for team statusing to increase productivity
and reduce manual work
• Will require team members to update status for multiple projects as well
as work
• Need to produce projects on time, on budget and with quality and needs
to report against work health across departments/enterprise
• Requires resource workload and availability for proper resource allocation

30. PortfolioEngine
PortfolioEngine aligns projects and work to your business
objectives, to make sure the right investment decisions are
executed.
Target Users
• Needs top-down planning tool that will allow them to select the right
projects/work that align with strategic objectives
• Need project/work resource capacity planning to ensure the right
resources are on the right projects at the right time and can meet
resource management needs
• Need to project/work forecast costs to ensure alignment with
budgets/targets
• Need scenario modeling to create the most profitable portfolio
• Does not have the need for detailed execution functionality
• Will require configuration support and training

31. Try us out
www.epmlive.com

32. Today’s Offer
SaaS Readiness Survey
Contact us at info@epmlive.com

33. Start Online Today…
Portfolio
Management
Work
Management Schedule
Management
Cost
Management
Resource
Management Time
Management