2. Authorizing Work in the Budget Once budget has been allocated to a Control Account, the “scope flowdown” has been matched to the “funding flowdown” We have work in “assignable” packages = Work Packages We have the money assigned to fund these packages The last step in planning is now to authorize the work to go ahead - this is done by “Work Authorization” Methods: Informal – email advising related functions of work scope authorized and charge number to use Formal (preferred) – work authorization form issued
3. Sample Work Authorization Form Authorization Reference # References to program scope: PO #; WBS Work Package # Description of work scope authorized Budget authorization details by function and element of cost (ie. Labour, material, travel, etc.) Charge # references Approvals: CAM, Project Manager
4. Work Authorization “Rules” No work can happen until authorized Work authorized has to be in the Work Package scope. May authorize: all work packages at once just some work packages (eg. The near term ones) just portions of a work package (must make the limits clear on the Work OrderBUT The sum of all authorized work must be less than the Control Account budget Work has to stop when the budget runs out
