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Making Effective Presentations
- 1. Harsh Sharma
- 2. Ideas, concepts or thoughts talked about or spoken to an individual or a group Public speaking is one of the most feared things “I could make such a fool of myself” Skills required to give an effective presentation can be developed Preparation is the Key
- 3. Preparation & Planning is the first step Key Elements in the development of an effective presentation Subject Matter Audience Self
- 4. Guiding Questions Who is your audience? What do you want to present (content)? Why do you want to present (purpose)? Where will you be presenting (place)? How do you want to present (words to be used or not, slides to be used)
- 5. Preparation: Audience Analysis What is the audience interested in What does the audience want What does the audience already know and needs to know What are their needs, expectations from this presentation How will the audience benefit from this presentation
- 6. What Next ? Structure the content in line with the audience’s needs What do you want to tell the audience? What is your objective? Prepare keeping in mind the time allotted Anticipate the questions and prepare Collect material from a variety of sources Arrange points logically and sequentially Prepare handouts as well
- 7. Structuring the presentation 2 to 2.5 mins--- opening 20 to 21 mins--- Body of the Presentation 2 to 3 mins --- closing 5 mins --- questions
- 8. The Opening Should be aimed at Getting attention - shock, humour, question, story, facts &figures - well rehearsed yet natural Motivating audience to listen & know more - listen to their needs
- 9. Preparation – Structure Sequence should be logical & easy to understand Interim summaries – Recaps Value of visual aids - flip charts, handouts etc. Use the 4 Ps Position Possibilities Problem Proposals
- 10. Prepare Closing Last 2 to 2.5 minutes are as critical as the first five minutes for an effective presentation Summarize - highlight key points Suggest action steps – what when, where and how to do it
- 11. Stage Fright Everyone has it to some degree Can be used constructively Key is not elimination of fright but channel the energy it generates for an effective presentation
- 12. Effective Delivery Be active - movement Be purposeful - controlled gestures Variations – vocal (pitch, volume, rate) Be natural Be direct – don’t just talk in front of the audience talk to them
- 13. Verbal Communication - Bottlenecks Speaking too fast Using jargon & Acronyms Tone and Content Complicated Language No Interaction Physical & mental state of the audience
- 14. Sensitivity to the audience “see” the audience Look for non-verbal feedback -congruent and incongruent body language Modify to meet audience needs Don’t just make it as a presentation
- 15. Handling Questions Do not get confused You are not supposed to know everything Anticipate and keep answers ready Sometime questions themselves give you a lead to highlight your point of view
- 16. Visual Aids Face the audience while talking Point with a laser pointer Appropriate lighting Watch the colors of slides Ensure clear visibility & legibility 6 lines, 8 words per line
- 17. So to Summarize : Always Prepare & Practice Channelize you fear Interact with your audience