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Using SharePoint to Create Your Classroom Website,[object Object],SharePoint Training,[object Object]
What’s so great about Sharepoint?,[object Object],Already exists within your school website,[object Object],Totally web-based – so you can edit your site from any Internet connection,[object Object],Same look and feel and navigation structure as your new school website,[object Object],Layout is already provided for you,[object Object],Very easy to add content,[object Object]
Login,[object Object]
Login,[object Object],Only use Internet Explorer!!!,[object Object],Go to your schools webpage.,[object Object]
Use the login information provided to you,[object Object],Beginning tomorrow, this username will be your username for Novell, SharePoint and email.  Your Novell password will not change.  ,[object Object],Use the username and password on the index card.,[object Object],Login to SharePoint with your NOVELL username and password,[object Object]
In the Navigation box, click “Faculty and Staff.”,[object Object]
Your teacher page is hidden until it is ready for primetime.,[object Object],To access the hidden page, put a 1 after the word “welcome” and before the period.,[object Object],http://portal.gaston.k12.nc.us/SCHOOLS/ASHBROOK/FACULTY/Pages/welcome.aspx,[object Object],Or,[object Object],Go directly to YOUR page by typing your Novell login user id between “Faculty” and “Pages.”,[object Object],http://portal.gaston.k12.nc.us/SCHOOLS/ASHBROOK/FACULTY/RFCLOYD/Pages/welcome.aspx,[object Object]
Find your class in the “Teacher Web Site Listing” section and click on it.,[object Object]
Your Default Pages and Web Parts,[object Object]
Take 2 minutesto look around your site,[object Object]
View All Site Content,[object Object],Edit Page,[object Object],Site Actions,[object Object]
View All Site Content – The Big Picture,[object Object],[object Object]
Choose “View all site content.”,[object Object]
Navigate to a specific page using either menu.,[object Object]
View and edit your Lists, Libraries and other Web Parts.,[object Object]
Edit content on a page – The Details,[object Object],From the page you want to edit, choose “Edit Page” from the Site Actions” menu,[object Object]
Your Page in Edit View,[object Object]
Public view,[object Object],[object Object]
Edit Mode,[object Object]
Click “Modify Shared Web Part”,[object Object],[object Object]
Lab #1 Navigation,[object Object],1. Login and open your class site,[object Object],Open browser to http://portal.gaston.k12.nc.us,[object Object],At the Sign In screen enter your Novell username and password,[object Object],Click Schools; then click on your school,[object Object],Click Faculty & Staff; then click on your website link ,[object Object],2. Click “View All Site Content” and answer the following questions.,[object Object],How many libraries do you have? _______________,[object Object],How many lists do you have? _______________,[object Object],Is there anything in your Recycle Bin? ___________,[object Object],Click on Resources (either across the top or from the nav menu on the left) and go to the Resources page,[object Object],Now go back to View All Site Content,[object Object],(Site Actions – View All Site Content),[object Object],Does the Site Content change if you view if from other pages? ______,[object Object],3. Special Challenge Question - If you want to close Site Content and go back to your home page, how many different ways can you find to do that?,[object Object],4. Put your home page in edit mode (Site Actions – Edit Page),[object Object],5. Notice the Version on the Editing Toolbar.  Without making any changes to the page, click Publish.  Put the page back in edit mode.  What happened to the Version?,[object Object],6. Publish your page. Sign Out and turn off your monitor.,[object Object], ,[object Object],Lab 1,[object Object],LAB – Your TURN,[object Object]
Web Zones,[object Object],Web Parts,[object Object],Move Web Parts,[object Object],Delete Web Parts,[object Object],Add Web Parts,[object Object],Edit Page,[object Object]
Edit Page,[object Object],In Edit mode,[object Object],Will see all Web Zones,[object Object],Will see all Web Parts that are currently there,[object Object],Can modify the Web Parts that are there,[object Object],Can move Web Parts,[object Object],Can delete Web Parts,[object Object],Can add Web Parts,[object Object]
Web Zones,[object Object],Web zones are part of the template and part of the page layout,[object Object],Can’t be changed, but really doesn’t matter,[object Object],If you don’t have any content in a web zone, it won’t show – other zones move over to fill in the area,[object Object]
Web Zones,[object Object]
Web Parts – Content within the zones.,[object Object],All the pages on your site already have default Web Parts.,[object Object],All of these web parts can be modified.,[object Object],Moved,[object Object],Deleted,[object Object],Edited,[object Object],You can Add new web parts to any Zone.,[object Object]
Move Web Part,[object Object],Move cursor over web part to be moved – cursor turns to four arrows,[object Object],Click and hold in web part to be moved and web parts in that zone turns orange,[object Object],Begin dragging the web part. As long as you are in an area that the web part can be dropped, the label will have an arrow.,[object Object],If in an area that the web part can not be dropped, the label will have the NO symbol.,[object Object]
Move Web Parts – cont’d,[object Object],When dragging a web part near other web parts, a dark orange line will show you where it will be dropped.,[object Object]
Delete Web Parts,[object Object],To delete a web part, click “EDIT” within a web part and choose Delete.,[object Object],Once deleted, the web part can not be restored.,[object Object],Clicking the X in the corner of the web part hides (or closes) the web part.  It does not delete it from your site and it can be put back if needed.,[object Object]
Add Web Parts,[object Object],From a Web Zone, click “Add a Web Part”,[object Object]
The Add Web Parts dialog box will appear,[object Object]
Expand to view ALL available Web Parts,[object Object],Push the + button.,[object Object]
The most common and versatile Web Part is the “Content Editor.”  It is found in the Miscellaneous section.,[object Object],[object Object],[object Object]
Lab #2 Web Parts,[object Object],1. Login and open your class site.,[object Object],[object Object]
At the Sign In screen enter your username and password
Click Schools; then click on your school
Click Faculty & Staff; then click on your website linkGo to your Class Information page.,[object Object],2.  Put your page in edit mode.  (Site Actions > Edit Page),[object Object],3.  Move the “Letter to Parents” web part to the cR (Column Right) web zone.,[object Object],(Click and hold in the web part and drag.  Drop),[object Object],4.  Publish and view the changes.  Notice how the center zones now have to become smaller when something is placed in the Column Right web zone.,[object Object],5.  Put your page in edit mode.  (Site Actions > Edit Page),[object Object],6.  Close the “Supply List” web part. (Click the X beside the Edit menu in the Supply List web part or use the Edit menu and choose Close),[object Object],7.  Publish and view the changes. (Click Publish on the Page Editing Toolbar),[object Object],8.  Put the page in Edit Mode and add a Content Editor Web Part to this page in any web zone that you choose.,[object Object],[object Object]
In the dialog box that pops up, click “All Web Parts”.
In the Miscellaneous section, find and check “Content Editor Web Part” and click Add. 9.  Delete the Content Editor Web Part that you just added. ,[object Object],(Use the small Edit menu within the web part and choose Delete) ,[object Object],10.  Publish and view the changes.,[object Object], ,[object Object], ,[object Object],Lab 2,[object Object]
Add Content,[object Object],Rich Text Editor,[object Object],Appearance ,[object Object],Content Editor Web Part,[object Object]
Content Editor Web Part,[object Object],Stand Alone web part – not tied to a List or Library,[object Object],Most versatile and useful Web Part,[object Object],You can add text, images, links, tables, media players and other items to a CEWP.,[object Object]
Add to an existing Content Editor Web Part,[object Object],Click the web part EDIT menu and choose “Modify Shared Web Part”.,[object Object]
Content Editor Web Part dialog box,[object Object],The dialog box will pop  up.   ,[object Object],Choose  between Rich Text Editor or HTML editor to add or change content.,[object Object]
Rich Text Editor ,[object Object],[object Object]
Use it the same way you would Microsoft Word.
Add your information and click OK to see it displayed in your web part.,[object Object]
Lab 3,[object Object],Content Editor Web Part,[object Object],Edit a Content Editor Web Part,[object Object],Add formatted text,[object Object],Add a title,[object Object]
Lab #3 Adding Content,[object Object],1.  Login and open your website’s home page.,[object Object],2.  Enter Edit mode for the page. (Site Actions > Edit Page),[object Object],3.  Choose the Content Editor Web Part at the top of the page and put it in Edit mode.,[object Object],Use the Edit menu for the web part and choose “Modify Shared Web Part.” ,[object Object],4.  Click the Rich Text Editor button in the dialog box.,[object Object],5.  In the editor, type and format a one line welcome message for your website that includes your name.,[object Object],6.  Click OK in the editor when done to see the message displayed on your page.,[object Object],7.  Publish the page to see your changes. ,[object Object],8.  Put the same Content Editor Web Part back into Edit mode. (Site Actions > Edit Page > Edit menu for the web part > Modify Shared Web Part),[object Object],9.  In the dialog box, expand the Appearance section. (Click the +),[object Object],10.  Remove the Title to your web part.,[object Object],Go down to Chrome and set it to “None.”,[object Object],Click Apply.,[object Object],11.  Click OK to close the dialog box.,[object Object],12.  Publish your page.,[object Object], ,[object Object],Lab 3,[object Object]
Adding Images,[object Object],Images displayed on your website need to be housed in your “Image Library.”,[object Object]
Images Best Practice ,[object Object],Modify the size of your image in a picture editor (Irfanview or Office Picture Manager) before uploading to your Images library,[object Object],Saves upload time,[object Object],Saves resizing time,[object Object],Saves space on server,[object Object],Saves download time for visitors to your website,[object Object],Also rename your image to something logical and recognizable,[object Object]
Add Images to Your Images Library,[object Object],Start from Site Actions, View All Site Content,[object Object]
Click  “Images” under “Document Libraries.,[object Object]
Click the down arrow next to the word “Upload.”,[object Object]
[object Object]
Choose “Upload Multiple Documents” to upload more than one picture. ,[object Object]
Find the picture on your computer and click “Open.” ,[object Object],[object Object]
Check the boxes next to the pictures you want to upload.
Click  “OK.”,[object Object]
[object Object]
In the Editor, click the “Insert Image” button,[object Object],[object Object]
Click on the picture you want to insert.
Click “OK.”,[object Object]
Choose Alignment
Add a border
Add spacing around the image
Specify the image sizeWhen done, click OK,[object Object]
Back to your Rich Text editor.  You can continue to edit.,[object Object],Click “OK” to close the Rich Text Editor .,[object Object]
Lab 4,[object Object],Content Editor Web Part – Adding Images,[object Object],Add images to your Images Library,[object Object],Add an image to a web part,[object Object]
Lab #4 Adding Images,[object Object],1.  Login and open your class site’s home page.,[object Object],2.  View All Site Content (Site Actions > View All Site Content),[object Object],3.  Find and click the “Images” library to open it.,[object Object],4.  Upload 2 images to your Images library.,[object Object],From the library, click the down arrow next to Upload and select “Upload Multiple Documents.”,[object Object],In the left column, browse to the folder where your desired images are stored.,[object Object],Place a check next to the files you want to upload.,[object Object],Click OK, then Yes to thebox asking if you want to upload to portal.gaston.k12.nc.us. ,[object Object],5.  Add one of the images you uploaded to one of the web parts on your home page.  You can add a new Content Editor Web Part for this if there is not one there for you to use.  ,[object Object],Put a Content Editor Web Part into Edit mode.(Site Actions > Edit Page > Edit menu for the web part > Modify Shared Web Part).,[object Object],Click the Rich Text Editor button.,[object Object],Click the Image button to open the Image Properties box.,[object Object],Click the Browse button.,[object Object],Click Current Site Images in the smaller box on the left labeled “Look In.” You should see your uploaded images.,[object Object],Click on the image you want to put in the web part and click OK.,[object Object],Back on the Image Properties box, you can add alternate text, add a border or resize the image so that it fits in your web part.  Click OK.,[object Object],Back in the Rich Text Editor, you can make additional aesthetic modifications.  Click OK to add the new content to your web part.,[object Object],6.  In the dialog box, expand the Appearance section.,[object Object],(Click the + beside the word Appearance),[object Object],7.  Add a Title to your web part and click Apply (you will be replacing the words “Content Editor Web Part”).,[object Object],8.  Click OK to close the dialog box.,[object Object],9.  Publish your page.,[object Object],10.  Sign out and turn off your monitor,[object Object],Lab 4,[object Object]
Lists,[object Object]
Lists,[object Object],Data oriented,[object Object],Have items, fields and views,[object Object],Item– a row in a database,[object Object],Field – columns in a database,[object Object],Views – configured to show list items,[object Object],SharePoint provides default lists,[object Object],Announcements,[object Object],Contacts,[object Object],Discussion Board,[object Object],Links,[object Object],Calendar (events),[object Object]
The LIST vs. The List WEB PART,[object Object],The LIST– View All Site Content – Click on the list name,[object Object]
The List WEB PART –  What visitors see on your page,[object Object],The LIST vs. The List WEB PART,[object Object]
Add Items to a List,[object Object],Two ways to add items to a list,[object Object],View All Site Content – Find the list and click on it,[object Object]
Add Items to a List,[object Object],Click “New” from the menu.,[object Object]
Add Items to a List,[object Object],From the Web Part click “+ Add new announcement,” “Add new event,” or “Add new link.”,[object Object]
Either way, you get to the form and can add information.,[object Object],[object Object]
Fill in the fields and click “OK” to save.,[object Object]
Lab 5,[object Object],Add a new item to the Announcements list,[object Object],Edit an item in the Announcements list,[object Object],Delete an item in the Announcements list,[object Object]
Lab #5 Reviving Closed Web Parts & Editing List,[object Object],1.  Login and open your class website to the Class Information page.,[object Object],2.  In Lab 2 we CLOSED the Supply List web part.  We need to open it again so that we can use it.,[object Object],Find the web zone where you want to put the Supply List web part and click on “Add a Web Part.”,[object Object],At the bottom of the dialog box, click on “Advanced Web Part gallery and options”,[object Object],Click on “Closed Web Parts” (it is at the top of the list).,[object Object],Find “Supply List” in the Closed Web Parts list and click it, then click Add.,[object Object],The Supply List web part should be back on your page.,[object Object],Close the “Add Web Parts” box by clicking the “X.”,[object Object],3.  Find the Supply List web part on your page and click on it (the name is hyperlinked). ,[object Object],4.  Click “New” in the menu. ,[object Object],5.  Fill in the information for the new supply.,[object Object],6.  Click “OK. “,[object Object],7.  You will now see your entire Supply List.  You can make changes from this view at any time.,[object Object],8.  Go back to your Class Information page.,[object Object],9.  Delete the supply that you just added. (Mouse over the item and choose Delete.),[object Object],10.  Publish your page, Sign out and turn off your monitor.,[object Object],Lab 5,[object Object]
Libraries,[object Object]
Libraries,[object Object],Document oriented,[object Object],Word, Excel, PowerPoint, and .pdf documents,[object Object],Picture files, sound files, movie files,[object Object],SharePoint provides default libraries,[object Object],Documents,[object Object],PowerPoint slides,[object Object],Images,[object Object],Forms,[object Object]
Libraries continued,[object Object],Libraries function in the same way that Lists do,[object Object],View All Site Content to see your Libraries,[object Object],Click the name of the Library to open it,[object Object]
Library Drop-Down Menus,[object Object],Use the drop down menus in the Library to make changes to.,[object Object]
Upload Documents,[object Object],Click the down arrow next to the word “Upload.”,[object Object]

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Sharepoint

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  • 35. At the Sign In screen enter your username and password
  • 36. Click Schools; then click on your school
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  • 38. In the dialog box that pops up, click “All Web Parts”.
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  • 45. Use it the same way you would Microsoft Word.
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  • 57. Check the boxes next to the pictures you want to upload.
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  • 61. Click on the picture you want to insert.
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  • 89. Check the boxes next to the Documents you want to upload.
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Hinweis der Redaktion

  1. 2 minutes
  2. There are other things we need to cover before we actually begin working on your site, but before we do that, let’s get our hands on things and login to SharePoint.
  3. This is just one of the web parts from your home page. And of course, done before any announcements were added to the list. All parents will see is the title of the web part – Announcements – and the list of announcements. When you are signed in – but not in edit mode, you will have the option to add a new announcement to the list. But in edit mode, you will have more options – you see the Edit menu
  4. Will need to publish to see changes.