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       Customer	
  Bill	
  Of	
  Rights:	
  
       Software-­‐as-­‐a-­‐Service	
  
       39	
  Best	
  Practices	
  To	
  Improve	
  the	
  SaaS	
  
       Client	
  -­‐	
  Vendor	
  Relationship	
  

       October 12, 2009




                                                  By	
  R	
  “Ray”	
  Wang	
  
                                         With	
  Jeremiah	
  Owyang	
  
                                                                          	
  
                                                                          	
  
                           Includes	
  input	
  from	
  57	
  ecosystem	
  
                                                         contributors	
  
                                                                          	
  

                                               Content Protected Under A Creative Commons Attribution-Share Alike License 3.0
                                   Figures	
  ©2009	
  R	
  Wang	
  &	
  Altimeter	
  Group	
  LLC.	
  	
  All	
  rights	
  reserved.	
  	
  Reproduction	
  by	
  request.	
  
                                                                                                                                                                              	
  
             Published by Altimeter Group, LLC. | 1855 South Grant Street, Suite 100 | San Mateo, CA 94402
                                                                                   www.altimetergroup.com	
  
2                                                                                                            Customer Bill Of Rights: Software-as-a-Service


Ecosystem	
  Input -­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐3	
  
Influencer	
  Input -­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐3	
  
Vendor	
  Input-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐3	
  
Customer	
  Bill	
  Of	
  Rights:	
  Software-­‐As-­‐A-­‐Service-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐4	
  
Purpose	
  And	
  Intent-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐4	
  
Executive	
  Summary -­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐4	
  
Cost	
  Transformation	
  Drives	
  Mainstream	
  SaaS	
  Adoption-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐4	
  
SaaS	
  Licensee’s	
  Rights	
  Must	
  Reflect	
  Unique	
  Business	
  Model	
  Considerations -­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐6	
  
SAAS	
  Bill	
  of	
  Rights	
  Span	
  a	
  Continuous	
  	
  Ownership	
  Lifecycle -­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐7	
  
        Section	
  1:	
  Ownership	
  Experience	
  And	
  Governance	
  Models -­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐ 8	
  
        Section	
  2:	
  Selection -­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐ 9	
  
        Section	
  3:	
  Deployment -­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐ 10	
  
        Section	
  4:	
  Adoption -­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐ 10	
  
        Section	
  5:	
  Optimization -­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐ 11	
  
        Section	
  6:	
  Renewal-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐ 12	
  
Customer	
  Rights	
  Must	
  Come	
  With	
  Responsibilities -­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐ 13	
  
Recommendations -­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐ 14	
  
Put	
  The	
  Best	
  Practices	
  From	
  SaaSBoR	
  To	
  Use	
  Across	
  The	
  Organization -­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐ 14	
  
Resources -­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐ 15	
  
Community-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐ 15	
  
About	
  Altimeter	
  Group -­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐ 15	
  
Footnotes -­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐ 15	
  




                                                                                                                      Content Protected Under A Creative Commons Attribution-Share Alike License 3.0
                                                                                                          Figures	
  ©2009	
  R	
  Wang	
  &	
  Altimeter	
  Group	
  LLC.	
  	
  All	
  rights	
  reserved.	
  	
  Reproduction	
  by	
  request.	
  
                                                                                                                                                                                                                                                                     	
  
    Published by Altimeter Group, LLC. | 1855 South Grant Street, Suite 100 | San
                                                              Mateo, CA 94402
                                                      www.altimetergroup.com	
  
Customer Bill Of Rights: Software-as-a-Service                                                                                                                                       3


Ecosystem Input
The	
  Customer	
  Bill	
  of	
  Rights:	
  Software-­‐as-­‐a-­‐Service	
  (SaaS)	
  report	
  could	
  not	
  have	
  been	
  produced	
  
without	
   the	
   generous	
   input	
   from	
   some	
   of	
   the	
   leading	
   market	
   influencers	
   and	
   the	
   following	
  
vendors	
  who	
  have	
  shown	
  a	
  keen	
  interest	
  in	
  transforming	
  the	
  client-­‐vendor	
  relationship.	
  	
  Please	
  
keep	
  in	
  mind;	
  input	
  into	
  this	
  document	
  does	
  not	
  represent	
  a	
  complete	
  endorsement	
  of	
  these	
  
rights	
  in	
  total	
  by	
  the	
  individuals	
  or	
  vendors	
  listed	
  in	
  this	
  report.	
  

Influencer Input
Nenshad	
  Bardoliwalla	
                                                                 Paul	
  Greenberg,	
  The	
  56	
  Group	
  
Naomi	
  Bloom,	
  Bloom	
  and	
  Wallace	
                                              James	
  Governor,	
  Red	
  Monk	
  
Kevin	
  Dobbs,	
  Montclair	
  Advisors	
                                                Erin	
  Kinikin	
  
Bob	
  Evans,	
  TechWeb	
                                                                Esteban	
  Kolsky	
  
Dennis	
  Howlett,	
  Enterprise	
  Irregulars	
                                          Michael	
  Krigsman,	
  Asuret	
  
Phil	
  Fersht,	
  Horses	
  For	
  Sources	
                                             Frank	
  Scavo,	
  Computer	
  Economics	
  
Christian	
  Gherorghe	
                                                                  Josh	
  Weinberger,	
  CRM	
  Magazine	
  


Vendor Input
Agresso	
            	
                               Informatica	
                                                            Pervasive	
  Software	
  
Appiro	
                                              Infosys	
                                                                RightNow	
  Technologies	
  
Boomi	
                                               Intacct	
                                                                Rimini	
  Street	
  
Blue	
  Wolf	
                                        Intuit	
                                                                 Salesforce.com	
  
Cisco	
  Systems	
                                    Jive	
  Software	
                                                       SAP	
  
CODA	
                                                KickApps	
                                                               SocialText	
  
Demand	
  Media	
                                     Lithium	
                                                                SoftBrands	
  
Epicor	
                                              M-­‐Factor	
                                                             SuccessFactors	
  
Everest	
  Software	
                                 Microsoft	
                                                              Sugar	
  CRM	
  
Flexera	
                                             Mzinga	
                                                                 Telligent	
  
GetSatisfaction	
                                     NetSuite	
                                                               Tenrox	
  
HelpStream	
                                          Oracle	
                                                                 Ultimate	
  Software	
  
IBM	
                                                 Panaya	
  Inc	
                                                          UserVoice	
  
Infor	
                                               Patni	
                                                                  VMWare	
  
Workday




                                                      Content Protected Under A Creative Commons Attribution-Share Alike License 3.0
                                          Figures	
  ©2009	
  R	
  Wang	
  &	
  Altimeter	
  Group	
  LLC.	
  	
  All	
  rights	
  reserved.	
  	
  Reproduction	
  by	
  request.	
  
                                                                                                                                  	
  
 Published by Altimeter Group, LLC. | 1855 South Grant Street, Suite 100 | San
                                                           Mateo, CA 94402
                                                   www.altimetergroup.com	
  
4                                              Customer Bill Of Rights: Software-as-a-Service


Customer Bill Of Rights: Software-As-A-Service


Purpose And Intent
This	
  document	
  is	
  intended	
  to	
  serve	
  as	
  a	
  reference,	
  checklist,	
  and	
  point	
  of	
  discussion	
  with	
  SaaS	
  
vendors	
   for	
   prospects	
   and	
   clients	
   who	
   have	
   made	
   the	
   decision	
   to	
   begin	
   a	
   SaaS	
   deployment.	
  	
  	
  
Though	
   your	
   SaaS	
   vendor	
   may	
   not	
   provide	
   all	
   these	
   rights	
   today,	
   these	
   represent	
   the	
   best	
  
practices	
   in	
   over	
   250	
   SaaS	
   contracts	
   and	
   the	
   general	
   spirit	
   and	
   intent	
   of	
   most	
   SaaS	
   vendor’s	
  
executive	
  management	
  teams.	
  

Executive Summary
SaaS	
  deployments	
  have	
  entered	
  the	
  heart	
  of	
  the	
  business	
  and	
  now	
  deserve	
  to	
  be	
  treated	
  with	
  
all	
  the	
  rigor	
  and	
  due	
  diligence	
  of	
  on-­‐premise	
  licensed	
  software.	
  	
  Client	
  –	
  vendor	
  relationships	
  in	
  
SaaS	
  are	
  perpetual	
  and	
  it	
  is	
  imperative	
  that	
  these	
  agreements	
  provide	
  a	
  chance	
  for	
  a	
  new	
  slate.	
  	
  
CIO’s,	
   CMO’s,	
   LOB	
   execs,	
   procurement	
   managers,	
   and	
   other	
   organizational	
   leads	
   should	
   ensure	
  
that	
  the	
  mistakes	
  they	
  made	
  in	
  licensed	
  software	
  aren't	
  blindly	
  carried	
  over.	
  	
  The	
  SaaS	
  Bill	
  of	
  
Rights	
   (SaaSBoR)	
   provides	
   a	
   tool	
   for	
   clients	
   and	
   vendors	
   to	
   change	
   the	
   tenor	
   of	
   contract	
  
negotiations	
  from	
  subservient	
  user	
  to	
  equal	
  and	
  collaborative	
  partnership.	
  

Cost Transformation Drives Mainstream SaaS Adoption
Organizations	
  saddled	
  with	
  cost	
  pressures,	
  rigidity	
  of	
  existing	
  legacy	
  systems,	
  flood	
  of	
  business	
  
requests	
   for	
   changes,	
   and	
   impending	
   regulatory	
   and	
   compliance	
   burdens,	
   now	
   turn	
   to	
  
software-­‐as-­‐a-­‐service	
   (SaaS)	
   as	
   a	
   deployment	
   option	
   and	
   business	
   model	
   to	
   bring	
   immediate	
  
value	
  to	
  their	
  organizations.	
  	
  In	
  fact	
  -­‐-­‐	
  multiple	
  research	
  surveys	
  show	
  an	
  estimated	
  35%	
  to	
  45%	
  
of	
   companies	
   considering,	
   piloting,	
   and/or	
   adopting	
   SaaS	
   solutions	
   in	
   the	
   organizationi.	
   	
   In	
  
emerging	
   markets,	
   organizations	
   have	
   chosen	
   SaaS	
   as	
   a	
   way	
   to	
   leapfrog	
   legacy	
   deployment	
  
options.	
  
	
  
However,	
   SaaS	
   should	
   not	
   be	
   seen	
   as	
   anything	
   new	
   to	
   the	
   enterprise.	
   	
   Many	
   consumer	
  
solutions	
   and	
   Web	
   2.0	
   social	
   technologies	
   such	
   as	
   SocialText,	
   LinkedIn,	
   FaceBook,	
   Twitter,	
  
Gmail,	
   and	
   YouSendIt	
   have	
   already	
   been	
   put	
   to	
   use	
   inside	
   organizations,	
   often	
   without	
   the	
  
advisement	
  from	
  IT	
  departments.	
  	
  This	
  groundswell	
  of	
  user	
  driven	
  consumer	
  tech	
  initiatives	
  has	
  
quietly	
   permeated	
   and	
   benefited	
   many	
   organizations.	
   As	
   the	
   shift	
   from	
   consumer	
   tech	
   to	
  
enterprise	
  class	
  SaaS	
  solutions	
  continues,	
  organizations	
  should	
  consider	
  seven	
  key	
  benefits	
  of	
  
moving	
  to	
  SaaS	
  over	
  on-­‐premise	
  (see	
  Figure	
  1):	
  
	
  
	
  
	
  
                                                         Content Protected Under A Creative Commons Attribution-Share Alike License 3.0
                                             Figures	
  ©2009	
  R	
  Wang	
  &	
  Altimeter	
  Group	
  LLC.	
  	
  All	
  rights	
  reserved.	
  	
  Reproduction	
  by	
  request.	
  
                                                                                                                                     	
  
 Published by Altimeter Group, LLC. | 1855 South Grant Street, Suite 100 | San
                                                           Mateo, CA 94402
                                                   www.altimetergroup.com	
  
Customer Bill Of Rights: Software-as-a-Service                                                                                                                                                          5


	
  
Figure	
  1.	
  SaaS	
  Deployment	
  Delivers	
  7	
  Key	
  Benefits	
  
	
  




                                                                                                                                                                                    	
  
	
  
Source:	
  Altimeter	
  Group	
  September	
  2009	
  SaaS	
  Benefits	
  Survey	
  of	
  91	
  end	
  user	
  clients	
  and	
  vendors.	
  
	
  
	
  


         1. Richer	
  user	
  experience	
  and	
  user	
  productivity.	
  	
  Newer	
  technologies	
  enable	
  more	
  engaging	
  and	
  
            easy-­‐to-­‐use	
  interfaces.	
  	
  Solutions	
  often	
  designed	
  with	
  a	
  role	
  based	
  perspective	
  in	
  mind	
  result	
  in	
  
            minimal	
  training.ii	
  
         2. Rapid	
   IT	
   implementation	
   and	
   optional	
   higher	
   quality	
   deployment.	
   	
   The	
   duration	
   of	
   the	
  
            technical	
  implementation	
  phase	
  moves	
  from	
  months	
  to	
  weeks.	
  	
  Customers	
  can	
  demo	
  a	
  product,	
  
            move	
   to	
   sandbox,	
   and	
   train	
   in	
   days.	
   	
   Organizations	
   now	
   have	
   the	
   option	
   to	
   redirect	
   their	
  
            budgets	
   and	
   resources	
   to	
   improve	
   business	
   process	
   and	
   configuration	
   instead	
   of	
   fighting	
  
            integration	
   and	
   deployment	
   quagmires.	
   	
   True	
   SaaS	
   solutions	
   do	
   not	
   require	
   individual	
   installs,	
  
            instead	
  they	
  leverage	
  the	
  SaaS	
  environment.	
  	
  	
  
         3. More	
   frequent	
   cycles	
   of	
   innovation.	
   SaaS	
   vendors	
   update	
   their	
   solution	
   between	
   2	
   to	
   4	
   times	
   a	
  
            year.	
   	
   With	
   current	
   Agile	
   development	
   methodologies,	
   some	
   vendors	
   iterate	
   in	
   months.	
  	
  
            Customers	
  gain	
  access	
  to	
  latest	
  features,	
  bug	
  fixes,	
  and	
  regulatory	
  updates	
  at	
  a	
  quicker	
  pace.	
  	
  In	
  
            many	
   cases,	
   organizations	
   turn	
   to	
   SaaS	
   to	
   access	
   innovation	
   and	
   capabilities	
   not	
   provided	
   by	
  
            incumbent	
  on-­‐premise	
  vendors.	
  
         4. Minimal	
  upgrade	
  hassles.	
  	
  Users	
  no	
  longer	
  have	
  to	
  worry	
  about	
  a	
  flurry	
  of	
  bug	
  patches,	
  fixes,	
  
            and	
   the	
   endless	
   testing	
   cycles	
   required	
   to	
   validate	
   changes.	
   Business	
   processes	
   impacted	
   by	
  
            regulatory	
   changes	
   such	
   as	
   financial	
   closing	
   and	
   hire	
   to	
   retire	
   benefit	
   the	
   most	
   from	
   easier	
  
            consumption	
  of	
  updates.	
  
                                                                         Content Protected Under A Creative Commons Attribution-Share Alike License 3.0
                                                             Figures	
  ©2009	
  R	
  Wang	
  &	
  Altimeter	
  Group	
  LLC.	
  	
  All	
  rights	
  reserved.	
  	
  Reproduction	
  by	
  request.	
  
                                                                                                                                                     	
  
       Published by Altimeter Group, LLC. | 1855 South Grant Street, Suite 100 | San
                                                                 Mateo, CA 94402
                                                         www.altimetergroup.com	
  
6                                              Customer Bill Of Rights: Software-as-a-Service

     5. Access	
   to	
   the	
   “always-­‐on”	
   SaaS	
   tools	
   regardless	
   of	
   location.	
   	
   Office	
   workers	
   can	
   now	
   access	
  
          these	
  SaaS	
  tools	
  anywhere	
  they	
  go.	
  	
  These	
  consumer	
  tools	
  often	
  have	
  rich	
  mobile	
  experiences	
  –
          often	
  far	
  ahead	
  than	
  providers	
  in	
  the	
  on-­‐premise	
  space.	
  
     	
  
     6. Subscription	
   pricing.	
   SaaS	
   solutions	
   have	
   adopted	
   subscription	
   or	
   utility	
   pricing	
   to	
   spread	
   out	
  
          payments	
   over	
   time.	
   	
   The	
   shift	
   from	
   capital	
   expenditure	
   (CapEx)	
   to	
   operational	
   expenditure	
  
          (OpEx)	
   frees	
   up	
   funds	
   for	
   other	
   projects.	
   Business	
   users	
   can	
   swipe	
   and	
   buy	
   without	
   going	
  
          through	
   complicated	
   procurement	
   processes.	
   	
   During	
   recessionary	
   times,	
   subscribers	
   only	
   buy	
  
          what	
   they	
   consume,	
   stretching	
   their	
   investment.	
   	
   Many	
   contract	
   terms	
   have	
   also	
   moved	
   from	
  
          yearly	
  to	
  monthly	
  increments.	
  
     7. Anytime	
   scalability	
   and	
   dynamic	
   capacity.	
   	
   Scalability	
   enables	
   customers	
   to	
   streamline	
   cost	
   per	
  
          additional	
   user.	
   	
   Clients	
   can	
   flex-­‐up	
   or	
   flex-­‐down	
   on	
   usage	
   without	
   incurring	
   spikes	
   in	
   variable	
  
          costs	
  such	
  as	
  hardware,	
  staffing	
  resources,	
  and	
  license	
  costs.	
  	
  	
  


SaaS Licensee’s Rights Must Reflect Unique Business
Model Considerations
With	
   increased	
   SaaS	
   adoption,	
   organizations	
   must	
   consider	
   broader	
   implications	
   and	
  
expectations	
   of	
   the	
   SaaS	
   client-­‐vendor	
   relationship.	
   	
   Building	
   long-­‐term	
   win-­‐win	
   relationships	
  
with	
  SaaS	
  vendors	
  differs	
  from	
  the	
  on-­‐premise	
  world	
  for	
  a	
  three	
  key	
  reasons:	
  
	
  
     •     Issues	
  related	
  to	
  software	
  license	
  rights.	
  	
  In	
  true	
  multi-­‐tenancy,	
  SaaS	
  vendors	
  own	
  the	
  core	
  
           code	
  and	
  licensees	
  own	
  the	
  data	
  and	
  metadata.	
  	
  Clients	
  must	
  assess	
  exit	
  strategies.	
  	
  What	
  
           happens	
  if	
  the	
  vendor	
  goes	
  out	
  of	
  business?	
  	
  What’s	
  happens	
  when	
  the	
  vendor	
  is	
  acquired	
  by	
  a	
  
           competitor?	
  What	
  do	
  you	
  do	
  to	
  make	
  the	
  data	
  useful	
  without	
  context?	
  	
  How	
  do	
  you	
  prevent	
  
           lock-­‐in?	
  	
  Can	
  you	
  buy	
  the	
  data	
  models	
  and	
  logical	
  models?	
  
     •     Vendor	
  commitment	
  to	
  significant	
  product	
  investment.	
  	
  Pace	
  of	
  innovation	
  remains	
  rapid	
  
           today	
  but	
  there	
  are	
  no	
  guarantees	
  on	
  what	
  to	
  expect	
  in	
  future	
  levels	
  of	
  investment.	
  	
  With	
  
           frequency	
  ranges	
  from	
  2	
  to	
  4	
  times	
  a	
  year,	
  what	
  protections	
  do	
  clients	
  have	
  for	
  future	
  
           investment	
  levels?	
  	
  Will	
  vendors	
  attempt	
  to	
  charge	
  for	
  “new”	
  modules	
  that	
  represent	
  
           extensions	
  of	
  existing	
  capability?	
  	
  How	
  does	
  the	
  buyer	
  provide	
  input	
  into	
  future	
  product	
  
           roadmaps?	
  
     •     Client	
  remedies	
  for	
  breaches	
  in	
  service	
  level	
  agreements.	
  	
  Despite	
  all	
  backups	
  and	
  contingency	
  
           plans,	
  clients	
  should	
  consider	
  scenarios	
  where	
  core	
  business	
  systems	
  may	
  go	
  down.	
  	
  What	
  are	
  
           fair	
  remedies?	
  	
  How	
  are	
  systems	
  backed-­‐up?	
  	
  What	
  will	
  be	
  done	
  during	
  disaster	
  recovery?	
  	
  How	
  
           much	
  liability	
  the	
  vendor	
  will	
  provide?	
  




                                                             Content Protected Under A Creative Commons Attribution-Share Alike License 3.0
                                                 Figures	
  ©2009	
  R	
  Wang	
  &	
  Altimeter	
  Group	
  LLC.	
  	
  All	
  rights	
  reserved.	
  	
  Reproduction	
  by	
  request.	
  
                                                                                                                                         	
  
 Published by Altimeter Group, LLC. | 1855 South Grant Street, Suite 100 | San
                                                           Mateo, CA 94402
                                                   www.altimetergroup.com	
  
Customer Bill Of Rights: Software-as-a-Service                                                                                                                                         7


SAAS Bill of Rights Span a Continuous
Ownership Lifecycle
SaaS	
  shifts	
  ownership	
  from	
  perpetual	
  licenses	
  to	
  perpetual	
  usage.	
  In	
  fairness,	
  vendors	
  should	
  
expect	
  a	
  minimum	
  standard	
  of	
  respectful,	
  sincere,	
  and	
  earnest	
  clients.	
  	
  Users	
  must	
  consider	
  the	
  
implications	
  of	
  perpetual	
  usage	
  and	
  relationship.	
  	
  These	
  SaaS	
  Bill	
  of	
  Rights	
  represent	
  a	
  client-­‐
focused	
  perspective	
  of	
  what	
  vendors	
  should	
  provide	
  as	
  37	
  basic	
  rights.	
  Five	
  key	
  phases	
  across	
  
the	
  SaaS	
  ownership	
  life	
  cycle	
  include	
  (see	
  Figure	
  2):	
  
	
  
Figure	
  2.	
  	
  SaaS	
  Ownership	
  Experience	
  Spans	
  A	
  Five-­‐Phased	
  Lifecycle	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
Source:	
  Altimeter	
  Group	
  	
  




                                                        Content Protected Under A Creative Commons Attribution-Share Alike License 3.0
                                            Figures	
  ©2009	
  R	
  Wang	
  &	
  Altimeter	
  Group	
  LLC.	
  	
  All	
  rights	
  reserved.	
  	
  Reproduction	
  by	
  request.	
  
                                                                                                                                    	
  
       Published by Altimeter Group, LLC. | 1855 South Grant Street, Suite 100 | San
                                                                 Mateo, CA 94402
                                                         www.altimetergroup.com	
  
8                                               Customer Bill Of Rights: Software-as-a-Service


Section	
  1:	
  Ownership	
  Experience	
  And	
  Governance	
  Models	
  
The	
   SaaS	
   ownership	
   experience	
   parallels	
   similar	
   elements	
   of	
   outsourcing.	
   	
   To	
   start,	
  
organizations	
   hand	
   control	
   over	
   business	
   processes	
   to	
   a	
   third	
   party	
   solution/service	
   provider.	
  	
  
Hence,	
   clients	
   should	
   take	
   the	
   time	
   to	
   design	
   the	
   appropriate	
   levels	
   of	
   governance	
   to	
   achieve	
   a	
  
mutually	
   beneficial	
   ownership	
   experience.	
   	
   Client	
   rights	
   that	
   emphasize	
   the	
   client-­‐vendor	
  
relationship	
  include:	
  
	
  
         •   Vendor	
  executive	
  advocacy	
  and	
  accountability.	
  	
  In	
  the	
  consumer	
  space,	
  this	
  may	
  result	
  in	
  
             management	
  team	
  accountability	
  for	
  customer	
  success.	
  	
  At	
  higher	
  price	
  points,	
  organizations	
  
             can	
  expect	
  to	
  know	
  which	
  executives	
  take	
  responsibility	
  for	
  customer	
  satisfaction	
  and	
  advocacy.	
  	
  
             Escalation	
  processes	
  should	
  be	
  defined	
  upfront.	
  	
  Product	
  and	
  sales	
  accountability	
  should	
  be	
  tied	
  
             to	
  specific	
  individuals	
  and	
  customer	
  satisfaction	
  should	
  be	
  tied	
  to	
  compensation	
  metrics.	
  
         •   Timely	
  and	
  meaningful	
  interactions.	
  	
  Vendors	
  and	
  their	
  partners	
  should	
  guarantee	
  timely	
  
             response	
  times	
  for	
  key	
  issues	
  such	
  as	
  service	
  requests,	
  bug	
  fixes,	
  and	
  help	
  desk	
  issues.	
  	
  Key	
  
             policy	
  changes	
  such	
  as	
  product	
  road	
  map	
  decisions,	
  organizational	
  and	
  personnel	
  moves,	
  
             support	
  policies,	
  and	
  licensing	
  and	
  pricing	
  should	
  be	
  communicated	
  in	
  a	
  timely	
  fashion	
  to	
  
             customers	
  and	
  tracked	
  by	
  the	
  vendor.	
  	
  Vendors	
  should	
  provide	
  a	
  complete	
  picture	
  of	
  the	
  overall	
  
             interaction	
  history.	
  
         •   Professional	
  customer	
  relations.	
  	
  Courtesy	
  and	
  respect	
  across	
  all	
  customer	
  touch	
  points	
  should	
  
             be	
  the	
  norm	
  from	
  not	
  only	
  front	
  line	
  customer	
  facing	
  personnel,	
  but	
  also	
  back	
  office	
  employees.	
  	
  
             Vendors	
  should	
  keep	
  all	
  contract	
  details	
  confidential	
  and	
  private	
  unless	
  permission	
  has	
  been	
  
             granted.	
  	
  Professionalism	
  also	
  includes	
  the	
  right	
  to	
  work	
  with	
  knowledgeable	
  and	
  trained	
  
             resources.	
  
         •   Quality	
  guarantees	
  and	
  remuneration.	
  	
  Customers	
  should	
  expect	
  that	
  vendors	
  to	
  stand	
  behind	
  
             the	
  quality	
  of	
  both	
  their	
  products	
  and	
  services.	
  	
  This	
  includes	
  full	
  disclosure	
  of	
  known	
  and	
  
             potential	
  defects	
  that	
  relate	
  to	
  performance,	
  availability,	
  bugs,	
  integration,	
  and	
  partner	
  solution	
  
             compatibility.	
  	
  Penalties	
  for	
  breaches	
  should	
  reflect	
  the	
  business	
  impact	
  of	
  a	
  disruption	
  or	
  
             inability	
  to	
  access	
  a	
  capability	
  promised	
  to	
  a	
  customer.	
  	
  Customers	
  should	
  be	
  able	
  to	
  choose	
  the	
  
             format	
  of	
  remuneration.	
  	
  Vendors	
  should	
  be	
  able	
  to	
  place	
  mutually	
  agreed	
  limits	
  on	
  liability.	
  
         •   Ownership	
  of	
  and	
  access	
  to	
  data	
  with	
  no	
  questions	
  asked.	
  	
  Customers	
  should	
  know	
  that	
  they	
  
             own	
  all	
  their	
  data	
  and	
  have	
  access	
  to	
  this	
  data	
  at	
  all	
  times	
  throughout	
  the	
  relationship.	
  	
  Tools	
  to	
  
             access	
  data	
  should	
  be	
  provided	
  to	
  clients.	
  	
  Vendors	
  should	
  build	
  from	
  this	
  customer	
  centric	
  
             design	
  point.	
  	
  
         •   Ongoing	
  Transparency.	
  	
  For	
  critical	
  applications,	
  clients	
  should	
  be	
  given	
  insight	
  into	
  the	
  vendor’s	
  
             long-­‐term	
  viability	
  (i.e.	
  financing,	
  operational	
  condition,	
  etc.),	
  regardless	
  of	
  whether	
  the	
  vendor	
  
             is	
  publicly	
  or	
  privately-­‐owned.	
  Transparency	
  rights	
  include	
  access	
  on	
  a	
  periodic	
  basis	
  to	
  the	
  
             vendor’s	
  financial	
  statements	
  along	
  with	
  insight	
  into	
  the	
  vendor’s	
  operational	
  performance	
  in	
  
             areas	
  such	
  as	
  incident	
  and	
  problem	
  management,	
  security	
  management,	
  and	
  business	
  
             continuity	
  planning.	
  Transparency	
  allows	
  customers	
  to	
  develop	
  risk	
  management	
  scenarios	
  
             based	
  on	
  the	
  vendor’s	
  actual	
  financial	
  and	
  operational	
  condition,	
  giving	
  customers	
  the	
  necessary	
  
             time	
  to	
  migrate	
  to	
  a	
  new	
  service	
  provider	
  if	
  appropriate.	
  
	
  
	
  
                                                              Content Protected Under A Creative Commons Attribution-Share Alike License 3.0
                                                  Figures	
  ©2009	
  R	
  Wang	
  &	
  Altimeter	
  Group	
  LLC.	
  	
  All	
  rights	
  reserved.	
  	
  Reproduction	
  by	
  request.	
  
                                                                                                                                          	
  
       Published by Altimeter Group, LLC. | 1855 South Grant Street, Suite 100 | San
                                                                 Mateo, CA 94402
                                                         www.altimetergroup.com	
  
Customer Bill Of Rights: Software-as-a-Service                                                                                                                                              9


	
  

Section	
  2:	
  Selection	
  
Selection	
   describes	
   the	
   rights	
   prospects	
   and	
   clients	
   should	
   expect	
   from	
   software	
   vendors	
   as	
  
they	
  make	
  their	
  decision	
  on	
  a	
  product	
  and	
  vendor.	
  	
  Prospects	
  and	
  clients	
  should	
  have	
  a	
  right	
  to:	
  
	
  
         •   Include	
  an	
  entire	
  agreement	
  clause.	
  	
  Prospects	
  and	
  clients	
  should	
  ensure	
  that	
  demos,	
  
             proposals,	
  and	
  promises	
  made	
  during	
  the	
  selection	
  process	
  are	
  included	
  in	
  the	
  final	
  contract.	
  	
  
             Vendors	
  should	
  expect	
  clients	
  to	
  include	
  documentation	
  as	
  exhibits	
  in	
  contracts.	
  
         •   Try	
  before	
  buying.	
  	
  Prospects	
  and	
  clients	
  should	
  be	
  given	
  access	
  to	
  the	
  system	
  and	
  provided	
  a	
  
             sandbox	
  to	
  demonstrate	
  the	
  system.	
  	
  Vendors	
  should	
  retain	
  the	
  right	
  to	
  charge	
  for	
  the	
  proof	
  of	
  
             concept	
  as	
  appropriate.	
  
         •   Access	
  licensing	
  and	
  pricing	
  terms	
  and	
  conditions.	
  	
  Pricing	
  metrics,	
  discounting	
  criteria,	
  and	
  
             terms	
  and	
  conditions	
  should	
  be	
  provided	
  upfront	
  to	
  all	
  customers.	
  	
  Prospects	
  should	
  receive	
  
             updates	
  and	
  alerts	
  when	
  changes	
  are	
  made.	
  	
  Terms	
  around	
  user	
  and	
  usage	
  metrics	
  should	
  be	
  
             made	
  clear.	
  	
  Standard	
  contracts	
  and	
  renewal	
  provisions	
  should	
  be	
  made	
  available	
  for	
  review.	
  
         •   Provide	
  a	
  TCO	
  analysis	
  of	
  SaaS	
  during	
  the	
  sales	
  cycle.	
  	
  Vendors	
  should	
  be	
  able	
  to	
  show	
  the	
  true	
  
             cost	
  of	
  ownership	
  over	
  a	
  defined	
  period	
  of	
  time.	
  	
  Key	
  metrics	
  should	
  show	
  comparisons	
  of	
  
             deployment	
  options	
  over	
  5,	
  7,	
  and	
  10-­‐year	
  time	
  frames.	
  	
  
         •   Obtain	
  clear	
  policies	
  on	
  storage	
  costs.	
  	
  SaaS	
  clients	
  often	
  find	
  out	
  after-­‐the-­‐fact	
  that	
  the	
  storage	
  
             allocations	
  do	
  not	
  meet	
  actual	
  usage	
  requirements.	
  	
  Once	
  hooked	
  onto	
  the	
  product,	
  on-­‐going	
  
             storage	
  costs	
  could	
  prove	
  to	
  be	
  the	
  largest	
  expense	
  item.	
  	
  Clients	
  should	
  negotiate	
  these	
  terms	
  
             in	
  advance	
  and	
  seek	
  pricing	
  plans	
  from	
  vendors.	
  
         •   Receive	
  disclosure	
  about	
  solution	
  defects.	
  	
  Customers	
  and	
  prospects	
  should	
  be	
  given	
  access	
  to	
  
             a	
  list	
  of	
  known	
  bugs,	
  integration,	
  performance,	
  and	
  deficiencies.	
  	
  This	
  should	
  include	
  incomplete	
  
             business	
  process	
  flows	
  or	
  scenarios	
  where	
  use	
  case	
  scenarios	
  cannot	
  be	
  completed.	
  
         •   Understand	
  system	
  configuration	
  and	
  architecture.	
  	
  Clients	
  should	
  receive	
  details	
  about	
  the	
  
             hardware	
  architecture.	
  	
  Key	
  areas	
  to	
  detail	
  include	
  hardware,	
  processing	
  approach,	
  operating	
  
             system,	
  and	
  configuration	
  and	
  customization	
  process.	
  	
  Other	
  areas	
  for	
  disclosure	
  include	
  
             processing	
  pipelines,	
  batch	
  processing,	
  queuing,	
  and	
  system	
  monitoring	
  methodologies.	
  
         •   Stipulate	
  data	
  management	
  requirements.	
  	
  Clients	
  should	
  determine	
  data	
  properties	
  including	
  
             physical	
  location,	
  security	
  mechanisms,	
  access	
  rights,	
  disaster	
  issues,	
  and	
  regulatory	
  compliance.	
  	
  
             Critical	
  information	
  such	
  as	
  host	
  info	
  and	
  availability	
  should	
  be	
  provided.	
  	
  Location	
  of	
  the	
  cloud	
  
             may	
  play	
  a	
  role	
  in	
  selection.	
  
         •   Reach	
  out	
  to	
  customer	
  and	
  partner	
  references.	
  	
  Clients	
  should	
  expect	
  a	
  vendor	
  to	
  provide	
  
             customer	
  references	
  for	
  unfettered	
  conversations	
  about	
  the	
  solution.	
  	
  Clients	
  should	
  also	
  be	
  
             able	
  to	
  reach	
  out	
  to	
  user	
  group	
  leaders	
  for	
  honest	
  and	
  candid	
  discussions.	
  
         •   Perform	
  due	
  diligence	
  on	
  a	
  vendor.	
  	
  Prospects	
  should	
  be	
  able	
  to	
  examine	
  a	
  SaaS	
  vendor’s	
  
             financial	
  viability,	
  security	
  risks,	
  and	
  legal	
  liability.	
  	
  Key	
  areas	
  should	
  include	
  financial	
  
             performance,	
  legal	
  risks,	
  management	
  team	
  background,	
  customer	
  lists,	
  and	
  SAS	
  70	
  compliance.	
  	
  
             Clients	
  should	
  have	
  the	
  right	
  to	
  review	
  SAS	
  70	
  certification	
  results;	
  and	
  conduct	
  or	
  have	
  third	
  
             party	
  auditors	
  perform	
  regular	
  audits	
  of	
  the	
  vendor	
  data	
  center.	
  	
  	
  



                                                             Content Protected Under A Creative Commons Attribution-Share Alike License 3.0
                                                 Figures	
  ©2009	
  R	
  Wang	
  &	
  Altimeter	
  Group	
  LLC.	
  	
  All	
  rights	
  reserved.	
  	
  Reproduction	
  by	
  request.	
  
                                                                                                                                         	
  
       Published by Altimeter Group, LLC. | 1855 South Grant Street, Suite 100 | San
                                                                 Mateo, CA 94402
                                                         www.altimetergroup.com	
  
10                                               Customer Bill Of Rights: Software-as-a-Service

     •     Contract	
  third	
  party	
  advice.	
  	
  Clients	
  should	
  retain	
  the	
  right	
  to	
  engage	
  a	
  third	
  party	
  advisor	
  in	
  
           vendor	
  selection,	
  contract	
  negotiations,	
  and	
  independent	
  verification	
  and	
  validation	
  (IV&V).	
  	
  
           Vendors	
  should	
  not	
  try	
  to	
  prevent	
  clients	
  from	
  seeking	
  such	
  advice.	
  
           	
  

Section	
  3:	
  Deployment	
  
Deployment	
   describes	
   the	
   rights	
   clients	
   should	
   expect	
   from	
   software	
   vendors	
   as	
   they	
  
implement	
  and	
  consume	
  the	
  technology.	
  	
  Rights	
  should	
  include:	
  
	
  
     •     Support	
  multiple	
  implementation	
  options.	
  	
  Clients	
  should	
  be	
  given	
  a	
  choice	
  as	
  to	
  whether	
  they	
  
           can	
  self-­‐deploy,	
  choose	
  a	
  trained	
  third	
  party	
  partner,	
  or	
  work	
  with	
  the	
  vendor.	
  Selected	
  partners	
  
           should	
  be	
  able	
  to	
  obtain	
  access	
  to	
  key	
  data	
  and	
  implementation	
  information.	
  	
  In	
  cases	
  where	
  no	
  
           partner	
  exists,	
  clients	
  should	
  have	
  the	
  option	
  to	
  self-­‐implement	
  with	
  vendor/partner	
  assistance.	
  
     •     Receiving	
  a	
  clear	
  statement	
  of	
  work	
  and	
  project	
  status	
  reporting.	
  	
  Vendors	
  should	
  deliver	
  large	
  
           projects	
  in	
  accordance	
  with	
  project	
  management	
  best	
  practices	
  such	
  as	
  the	
  Project	
  
           Management	
  Body	
  of	
  Knowledge	
  (PMBOK).	
  Smaller	
  projects	
  should	
  follow	
  clearly	
  defined	
  
           templates	
  for	
  rapid	
  implementation.	
  	
  Deliverables,	
  milestones,	
  acceptance	
  criteria,	
  and	
  
           escalation	
  processes	
  should	
  be	
  documented	
  prior	
  to	
  project	
  kick-­‐off.	
  	
  The	
  implementation	
  
           teams	
  should	
  provide	
  service	
  level	
  agreements	
  (SLAs).	
  	
  	
  	
  
     •     Contracting	
  vendor	
  expertise.	
  	
  Customers	
  should	
  have	
  the	
  right	
  to	
  engage	
  vendor	
  experts	
  such	
  
           as	
  product	
  development	
  teams,	
  solution	
  architects,	
  training,	
  and	
  support	
  personnel	
  at	
  
           reasonable	
  rates.	
  	
  Assess	
  the	
  team	
  on	
  their	
  technical	
  acumen.	
  	
  Examine	
  how	
  consultants	
  are	
  
           trained,	
  how	
  product	
  teams	
  and	
  consultants	
  collaborate,	
  and	
  how	
  they	
  address	
  challenging	
  
           projects.	
  	
  Fees	
  should	
  be	
  provided	
  in	
  advance.	
  	
  Detailed	
  information	
  should	
  include	
  personnel	
  
           rates	
  and	
  estimated	
  effort	
  for	
  common	
  projects.	
  
     •     Accessing	
  training	
  programs.	
  Vendor	
  should	
  provide	
  access	
  to	
  training	
  programs	
  to	
  ensure	
  a	
  
           client	
  or	
  their	
  partner	
  could	
  complete	
  a	
  deployment.	
  	
  More	
  importantly,	
  clients	
  should	
  expect	
  
           adequate	
  knowledge	
  transfer	
  activities	
  from	
  the	
  vendor	
  to	
  ensure	
  self-­‐sufficiency.	
  

Section	
  4:	
  Adoption	
  	
  
Adoption	
   describes	
   the	
   rights	
   clients	
   should	
   expect	
   from	
   software	
   vendors	
   as	
   they	
   utilize	
   the	
  
solution	
  across	
  the	
  organization.	
  	
  Vendors	
  should	
  provide	
  clients	
  with	
  the	
  following	
  rights:	
  
	
  
     •     Freedom	
  of	
  speech.	
  	
  Clients	
  should	
  not	
  be	
  limited	
  in	
  discussing	
  the	
  solution	
  with	
  fellow	
  
           customers,	
  peers,	
  or	
  media.	
  	
  Clients	
  should	
  be	
  able	
  to	
  freely	
  discuss	
  issues	
  with	
  the	
  software	
  
           including	
  but	
  not	
  limited	
  to	
  security	
  issues,	
  bugs,	
  and	
  pricing.	
  	
  Clients	
  should	
  not	
  be	
  limited	
  to	
  no	
  
           disparagement	
  clauses.	
  	
  Both	
  sides	
  should	
  be	
  open	
  in	
  their	
  communication.	
  
     •     License	
  equivalency.	
  	
  Clients	
  of	
  on-­‐premise	
  software	
  vendors	
  moving	
  to	
  SaaS	
  and	
  other	
  on-­‐
           demand	
  models	
  should	
  be	
  given	
  the	
  right	
  to	
  convert	
  user	
  and	
  usage	
  models	
  across	
  different	
  
           deployment	
  options.	
  	
  Equivalency	
  ratios	
  should	
  be	
  determined	
  ahead	
  of	
  time.	
  	
  
     •     Intellectual	
  property	
  (IP)	
  indemnification.	
  	
  Vendors	
  faced	
  with	
  lawsuits	
  will	
  provide	
  clients	
  with	
  
           indemnification	
  from	
  IP	
  legal	
  claims.	
  	
  Remedies	
  should	
  include	
  refund	
  of	
  the	
  subscription	
  costs,	
  
           provision	
  of	
  a	
  replacement	
  solution	
  at	
  zero	
  cost,	
  and	
  vendor	
  developed	
  solution.	
  

                                                            Content Protected Under A Creative Commons Attribution-Share Alike License 3.0
                                                Figures	
  ©2009	
  R	
  Wang	
  &	
  Altimeter	
  Group	
  LLC.	
  	
  All	
  rights	
  reserved.	
  	
  Reproduction	
  by	
  request.	
  
                                                                                                                                        	
  
 Published by Altimeter Group, LLC. | 1855 South Grant Street, Suite 100 | San
                                                           Mateo, CA 94402
                                                   www.altimetergroup.com	
  
Customer Bill Of Rights: Software-as-a-Service                                                                                                                                          11

     •      Software	
  escrows.	
  	
  Clients	
  should	
  expect	
  vendors	
  to	
  provide	
  the	
  option	
  to	
  access	
  a	
  competitive	
  
            provider	
  of	
  their	
  choice	
  who	
  serve	
  as	
  custodians	
  for	
  source	
  code,	
  user	
  data,	
  application	
  
            executables,	
  and	
  related	
  documentation.	
  	
  Mutual	
  agreement	
  should	
  be	
  determined	
  on	
  
            frequency	
  of	
  backups	
  and	
  updates.	
  	
  Hot	
  backups	
  should	
  be	
  made	
  available	
  for	
  disaster	
  recovery	
  
            scenarios.	
  	
  Vendors	
  reserve	
  the	
  right	
  to	
  charge	
  for	
  software	
  escrows.	
  
     •      Integration	
  and	
  API	
  support.	
  	
  As	
  organizations	
  make	
  the	
  shift	
  from	
  on-­‐premise	
  to	
  cloud-­‐based	
  
            deployment	
  options,	
  vendors	
  must	
  deliver	
  key	
  access	
  to	
  public	
  API’s,	
  web	
  services,	
  and	
  other	
  
            integration	
  tools	
  to	
  support	
  hybrid	
  deployment.	
  	
  In	
  some	
  cases,	
  integration	
  will	
  revolve	
  around	
  
            business	
  processes	
  such	
  as	
  order	
  to	
  cash,	
  campaign	
  to	
  lead,	
  and	
  incident	
  to	
  resolution.	
  
     •      Data	
  quality	
  support.	
  	
  While	
  a	
  vendor	
  cannot	
  guarantee	
  the	
  quality	
  of	
  data	
  being	
  put	
  into	
  the	
  
            system,	
  tools	
  should	
  be	
  provided	
  to	
  address	
  both	
  a	
  sourcing	
  and	
  day-­‐to-­‐day	
  processing	
  
            perspective.	
  	
  These	
  tools	
  ensure	
  short-­‐term	
  and	
  long	
  term	
  efficient	
  processing.	
  

Section	
  5:	
  Optimization	
  
Usage	
   optimization	
   describes	
   the	
   rights	
   customers	
   should	
   expect	
   from	
   software	
   vendors	
   as	
  
they	
  change	
  how	
  they	
  expand,	
  maintain,	
  or	
  contract	
  in	
  their	
  usage	
  of	
  the	
  solution.	
  	
  Customers	
  
should	
  expect:	
  

     •      Price	
  protection	
  options.	
  	
  Clients	
  and	
  prospects	
  should	
  be	
  given	
  the	
  opportunity	
  to	
  lock-­‐in	
  
            increased	
  consumption	
  guarantees	
  or	
  seek	
  price	
  increase	
  protection.	
  	
  Vendors	
  should	
  provide	
  
            the	
  discount	
  rationale	
  and	
  clearly	
  state	
  the	
  pricing	
  bands	
  for	
  each	
  bulk	
  increment.	
  	
  Clients	
  
            should	
  be	
  able	
  to	
  move	
  between	
  bands	
  at	
  defined	
  periods	
  of	
  time.	
  	
  One	
  option	
  –	
  provide	
  for	
  a	
  
            collar	
  where	
  user	
  counts	
  can	
  fluctuate	
  up	
  or	
  down	
  by	
  25%	
  over	
  six	
  months	
  or	
  a	
  year	
  at	
  the	
  same	
  
            unit	
  price.	
  	
  Vendors	
  should	
  be	
  able	
  to	
  set	
  minimums.	
  
     •      Affiliate	
  usage	
  assignment.	
  	
  Customers	
  should	
  be	
  able	
  to	
  provide	
  access	
  and	
  usage	
  of	
  the	
  
            software	
  to	
  majority	
  owned	
  affiliates.	
  	
  Customers	
  and	
  vendors	
  should	
  determine	
  how	
  to	
  treat	
  
            usage	
  assignment	
  with	
  other	
  related	
  organizations.	
  
     •      M&A	
  scenarios.	
  	
  Clients	
  should	
  be	
  given	
  the	
  option	
  to	
  combine	
  contracts	
  to	
  achieve	
  higher	
  
            discount	
  levels	
  or	
  tiers	
  during	
  mergers	
  and	
  acquisitions.	
  	
  In	
  cases	
  where	
  the	
  software	
  will	
  no	
  
            longer	
  be	
  use,	
  limited	
  access	
  licenses	
  should	
  be	
  provided	
  to	
  access	
  pre-­‐merger	
  files,	
  compliance	
  
            requirements,	
  or	
  historical	
  trending	
  data.	
  	
  SaaS	
  vendors	
  should	
  provide	
  an	
  option	
  for	
  clients	
  to	
  
            flex-­‐down	
  usage	
  or	
  terminate	
  during	
  divestitures.	
  	
  Vendors	
  may	
  also	
  provide	
  an	
  option	
  to	
  apply	
  
            credits	
  to	
  the	
  new	
  entity.	
  
     •      Multiple	
  support	
  options.	
  	
  Customers	
  should	
  be	
  given	
  more	
  than	
  one-­‐size	
  fits	
  all	
  support	
  
            options.	
  	
  Options	
  should	
  provide	
  tiering	
  in	
  pricing	
  and	
  service	
  levels	
  that	
  correspond	
  to	
  actual	
  
            usage.	
  
     •      Install	
  base	
  transparency.	
  	
  Vendors	
  should	
  inform	
  customers	
  when	
  multiple	
  installations	
  have	
  
            been	
  deployed	
  at	
  a	
  company.	
  	
  	
  Clients	
  should	
  be	
  able	
  to	
  access	
  information	
  about	
  usage	
  by	
  
            users	
  to	
  determine	
  if	
  they’ve	
  purchased	
  shelf	
  ware.	
  
     •      On-­‐going	
  performance	
  metrics.	
  	
  Clients	
  should	
  expect	
  a	
  trust	
  site	
  to	
  monitor	
  service	
  level	
  
            agreements.	
  	
  	
  Vendors	
  should	
  provide	
  at	
  least	
  a	
  monthly	
  report	
  on	
  key	
  availability	
  and	
  
            continuity	
  metrics.	
  
     	
  


                                                             Content Protected Under A Creative Commons Attribution-Share Alike License 3.0
                                                 Figures	
  ©2009	
  R	
  Wang	
  &	
  Altimeter	
  Group	
  LLC.	
  	
  All	
  rights	
  reserved.	
  	
  Reproduction	
  by	
  request.	
  
                                                                                                                                         	
  
 Published by Altimeter Group, LLC. | 1855 South Grant Street, Suite 100 | San
                                                           Mateo, CA 94402
                                                   www.altimetergroup.com	
  
12                                                Customer Bill Of Rights: Software-as-a-Service


Section	
  6:	
  Renewal	
  
Revision	
   describes	
   the	
   rights	
   clients	
   should	
   expect	
   from	
   software	
   vendors	
   as	
   they	
   shift	
   their	
  
usage	
  requirements	
  and	
  change	
  how	
  they	
  adopt	
  SaaS	
  solutions.	
  	
  At	
  a	
  minimum,	
  clients	
  should	
  
expect	
  rights	
  to:	
  
	
  
     •      Provide	
  input	
  into	
  future	
  capabilities.	
  	
  Vendors	
  should	
  provide	
  input	
  mechanism	
  for	
  
            requirements	
  prioritization.	
  	
  Prioritization	
  and	
  acceptance	
  criteria	
  for	
  roadmap	
  decisions	
  should	
  
            be	
  made	
  open	
  to	
  clients.	
  	
  Clients	
  should	
  understand	
  that	
  vendors	
  might	
  reserve	
  a	
  portion	
  of	
  
            investment	
  decisions	
  for	
  platform	
  upgrades	
  and	
  updates.	
  	
  Vendors	
  should	
  provide	
  confirmation	
  
            and	
  status	
  on	
  feature	
  requests.	
  	
  
     •      Give	
  ample	
  notice	
  before	
  deployment.	
  	
  Vendors	
  should	
  give	
  customers	
  ample	
  time	
  (e.g.	
  30,	
  60,	
  
            and	
  90	
  days)	
  to	
  prepare	
  for	
  an	
  upgrade.	
  	
  This	
  includes	
  keeping	
  the	
  lines	
  of	
  communication	
  open,	
  
            preparing	
  the	
  appropriate	
  training	
  materials,	
  providing	
  guidance	
  on	
  testing,	
  and	
  working	
  with	
  
            end	
  users	
  on	
  implementation	
  risks	
  and	
  impacts.	
  
     •      Transition	
  to	
  alternative	
  deployment	
  options.	
  	
  Vendors	
  with	
  multiple	
  deployment	
  options	
  for	
  
            similar	
  code	
  lines	
  should	
  provide	
  mechanisms	
  for	
  clients	
  to	
  transition	
  among	
  the	
  different	
  
            options.	
  	
  At	
  no	
  time	
  should	
  a	
  client	
  be	
  locked	
  in	
  to	
  one	
  deployment	
  option.	
  	
  Pricing	
  options	
  
            should	
  reflect	
  a	
  comparable	
  total	
  account	
  value.	
  	
  Client	
  should	
  be	
  able	
  to	
  access	
  full	
  data	
  at	
  any	
  
            given	
  time,	
  no	
  questions	
  asked.	
  Vendors	
  should	
  provide	
  both	
  public	
  and	
  private	
  access	
  to	
  APIs	
  
            to	
  support	
  transitions.	
  
     •      Determine	
  termination	
  criteria.	
  	
  	
  Both	
  clients	
  and	
  software	
  vendor	
  should	
  communicate	
  clear	
  
            termination	
  criteria.	
  	
  Termination	
  criteria	
  should	
  also	
  include	
  transition	
  language	
  and	
  migration	
  
            assistance	
  conditions	
  for	
  impacted	
  clients.	
  	
  Regardless	
  of	
  the	
  contract,	
  the	
  customer	
  should	
  
            always	
  own	
  their	
  data	
  and	
  have	
  the	
  opportunity	
  to	
  migrate	
  it.	
  	
  Acquisition	
  should	
  be	
  listed	
  as	
  
            one	
  example	
  of	
  acceptable	
  termination	
  criteria.	
  
     •      Receive	
  migration	
  assistance.	
  	
  Customers	
  leaving	
  a	
  SaaS	
  provider	
  should	
  be	
  provided	
  with	
  the	
  
            necessary	
  transition	
  tools	
  to	
  ensure	
  business	
  continuity.	
  	
  Tools	
  could	
  include	
  temporary	
  hosting	
  
            privileges,	
  integration	
  frameworks,	
  data	
  migration,	
  and	
  historical	
  archive	
  capabilities.	
  These	
  
            costs	
  should	
  be	
  determined	
  during	
  the	
  selection	
  process.	
  
     •      Purchase	
  the	
  source	
  code.	
  	
  In	
  some	
  cases,	
  clients	
  may	
  leave	
  a	
  SaaS	
  vendor	
  and	
  require	
  more	
  
            than	
  just	
  the	
  flat	
  file	
  extract	
  of	
  their	
  data.	
  	
  Some	
  vendors	
  in	
  the	
  past	
  have	
  allowed	
  clients	
  to	
  
            purchase	
  the	
  semantics	
  of	
  the	
  data.	
  	
  Key	
  items	
  would	
  include	
  business	
  rules	
  that	
  govern	
  the	
  
            data	
  structures	
  within	
  which	
  the	
  data	
  is	
  stored,	
  data	
  models,	
  and	
  logical	
  models.	
  
     	
  




                                                            Content Protected Under A Creative Commons Attribution-Share Alike License 3.0
                                                Figures	
  ©2009	
  R	
  Wang	
  &	
  Altimeter	
  Group	
  LLC.	
  	
  All	
  rights	
  reserved.	
  	
  Reproduction	
  by	
  request.	
  
                                                                                                                                        	
  
 Published by Altimeter Group, LLC. | 1855 South Grant Street, Suite 100 | San
                                                           Mateo, CA 94402
                                                   www.altimetergroup.com	
  
Customer Bill Of Rights: Software-as-a-Service                                                                                                                                        13


Customer Rights Must Come With Responsibilities
SaaS	
   provides	
   an	
   opportunity	
   for	
   clients	
   and	
   vendors	
   to	
   rethink	
   their	
   relationships.	
   	
   Vendors	
  
give	
  up	
  some	
  of	
  the	
  mystique	
  of	
  software	
  contract	
  negotiations	
  with	
  an	
  open	
  Customer	
  Bill	
  of	
  
Rights.	
   	
   An	
   open	
   and	
   collaborative	
   approach	
   will	
   lead	
   to	
   a	
   more	
   amiable	
   and	
   long-­‐term	
  
approach	
   to	
   the	
   client-­‐vendor	
   relationship.	
   	
   However,	
   clients	
   must	
   take	
   actions	
   and	
  
responsibility	
  to	
  keep	
  their	
  rights	
  by:	
  

     •     Ensuring	
  adequate	
  client	
  side	
  resources	
  to	
  succeed	
  in	
  deployment.	
  	
  Clients	
  must	
  bring	
  to	
  the	
  
           table	
  executive	
  sponsorship,	
  adequate	
  funding,	
  appropriate	
  resourcing,	
  and	
  strong	
  project	
  
           management.	
  	
  In	
  cases	
  where	
  clients	
  decide	
  to	
  self-­‐implement,	
  they	
  should	
  have	
  the	
  vendor	
  or	
  
           third	
  party	
  assess	
  their	
  capabilities	
  to	
  collaborate	
  towards	
  a	
  successful	
  implementation.	
  
     •     Paying	
  invoices	
  on	
  time	
  and	
  in	
  full.	
  	
  SaaS	
  vendors	
  deliver	
  solutions	
  24/7.	
  	
  As	
  with	
  utilities,	
  they	
  
           will	
  not	
  immediately	
  turn	
  off	
  service	
  for	
  late	
  payment.	
  	
  However,	
  clients	
  should	
  pay	
  invoices	
  on	
  
           time	
  if	
  they	
  expect	
  their	
  SaaS	
  vendors	
  to	
  keep	
  the	
  lights	
  on	
  and	
  stay	
  in	
  business.	
  
     •     Partnering	
  with	
  their	
  vendors	
  to	
  ensure	
  their	
  long-­‐term	
  viability.	
  	
  Clients	
  can	
  add	
  complexity	
  
           and	
  cost	
  into	
  the	
  cycle	
  when	
  they	
  try	
  to	
  prove	
  how	
  smart	
  they	
  are	
  during	
  contract	
  negotiation.	
  	
  
           Excessive	
  use	
  of	
  large	
  penalties,	
  price	
  caps,	
  and	
  other	
  "you	
  can't	
  fool	
  me"	
  items	
  often	
  create	
  an	
  
           adversarial	
  relationship	
  right	
  from	
  day	
  one.	
  	
  Clients	
  should	
  hold	
  to	
  their	
  rights	
  and	
  objectives	
  but	
  
           keep	
  in	
  mind	
  the	
  potential	
  long-­‐term	
  nature	
  of	
  SaaS	
  relationships.	
  
     •     Maintaining	
  ongoing	
  communication.	
  	
  Clients	
  often	
  expect	
  SaaS	
  vendors	
  to	
  respond	
  
           immediately	
  to	
  requests.	
  	
  Clients	
  should	
  also	
  respond	
  to	
  SaaS	
  vendors	
  in	
  a	
  timely	
  manner.	
  	
  If	
  an	
  
           issue	
  is	
  addressed,	
  clients	
  should	
  communicate	
  whether	
  or	
  not	
  the	
  solution	
  succeeded	
  or	
  failed.	
  	
  
           Clients	
  should	
  anoint	
  a	
  dedicated	
  resource	
  to	
  maintain	
  this	
  level	
  of	
  dialogue	
  with	
  the	
  vendor.	
  
     •     Acknowledging	
  changes	
  in	
  scope.	
  	
  Customers	
  need	
  to	
  accept	
  responsibility	
  for	
  major	
  changes	
  in	
  
           scope	
  that	
  differ	
  from	
  an	
  initial	
  product	
  and	
  implementation	
  plan.	
  	
  Clients	
  should	
  review	
  
           changes	
  and	
  compensate	
  vendors	
  for	
  changes	
  that	
  materially	
  impact	
  delivery	
  dates,	
  resource	
  
           allocation,	
  and	
  overall	
  cost.	
  
     •     Serving	
  as	
  a	
  client	
  reference.	
  	
  Clients	
  should	
  be	
  open	
  to	
  share	
  honest	
  feedback	
  with	
  prospects	
  
           and	
  other	
  clients	
  about	
  their	
  experiences	
  with	
  the	
  solution	
  and	
  the	
  vendor.	
  	
  Where	
  possible,	
  
           clients	
  should	
  engage	
  in	
  the	
  ecosystem	
  by	
  taking	
  a	
  reasonable	
  number	
  of	
  press	
  calls,	
  prospect	
  
           calls,	
  and	
  speaking	
  opportunities.	
  	
  	
  Vendors	
  should	
  not	
  abuse	
  this	
  privilege.	
  
     •     Providing	
  feedback	
  into	
  product	
  roadmaps.	
  	
  When	
  given	
  the	
  opportunity,	
  clients	
  should	
  take	
  
           the	
  time	
  to	
  provide	
  input	
  into	
  the	
  future	
  direction	
  of	
  products,	
  markets,	
  and	
  other	
  investments.	
  	
  
           Clients	
  should	
  help	
  shape	
  the	
  direction	
  of	
  how	
  that	
  feedback	
  is	
  defined	
  and	
  provide	
  input	
  on	
  the	
  
           success	
  or	
  failure	
  of	
  that	
  solution.	
  	
  




                                                           Content Protected Under A Creative Commons Attribution-Share Alike License 3.0
                                               Figures	
  ©2009	
  R	
  Wang	
  &	
  Altimeter	
  Group	
  LLC.	
  	
  All	
  rights	
  reserved.	
  	
  Reproduction	
  by	
  request.	
  
                                                                                                                                       	
  
 Published by Altimeter Group, LLC. | 1855 South Grant Street, Suite 100 | San
                                                           Mateo, CA 94402
                                                   www.altimetergroup.com	
  
14                                             Customer Bill Of Rights: Software-as-a-Service


Recommendations
Put The Best Practices From SaaSBoR To Use Across The
Organization
While	
  SaaS	
  may	
  appear	
  to	
  be	
  a	
  short-­‐term	
  fix	
  to	
  the	
  lack	
  of	
  timely	
  innovation	
  and	
  ownership	
  
expense	
  structure	
  brought	
  on	
  by	
  many	
  on-­‐premise	
  vendors,	
  organizations	
  should	
  view	
  this	
  as	
  
key	
  pillar	
  in	
  their	
  overall	
  enterprise	
  strategy.	
  	
  The	
  proliferation	
  of	
  SaaS	
  deployments	
  will	
  require	
  
CIO’s,	
  business	
  leaders,	
  and	
  sourcing	
  and	
  vendor	
  management	
  teams	
  to	
  work	
  more	
  closely	
  with	
  
each	
  other	
  to	
  deliver	
  flexible	
  guidelines	
  in	
  the	
  adoption	
  of	
  SaaS	
  solutions.	
  	
  Consequently,	
  the	
  
Altimeter	
  Group	
  suggests	
  the	
  following:	
  

           •    Use	
  the	
  SaaS	
  Bill	
  of	
  Rights	
  to	
  bring	
  IT	
  and	
  business	
  teams	
  together.	
  	
  Walk	
  through	
  the	
  best	
  
                practices	
  to	
  establish	
  future	
  SaaS	
  procurement	
  policies.	
  	
  CIO’s	
  can	
  give	
  use	
  the	
  SaaS	
  Bill	
  of	
  
                Rights	
  to	
  establish	
  frameworks	
  for	
  business	
  units	
  to	
  speed	
  up	
  the	
  vendor	
  selection	
  process.	
  	
  
           •    Include	
  the	
  SaaS	
  Bill	
  of	
  Rights	
  in	
  SaaS	
  evaluation	
  and	
  selection	
  criteria.	
  	
  	
  Utilize	
  the	
  rights	
  
                as	
  a	
  starting	
  point	
  in	
  establishing	
  a	
  long	
  term,	
  productive	
  client	
  –vendor	
  relationship.	
  	
  The	
  
                SaaS	
  Bill	
  of	
  Rights	
  should	
  be	
  a	
  starting	
  point	
  for	
  discussions.	
  	
  Clients	
  should	
  also	
  keep	
  in	
  
                mind	
  their	
  responsibilities	
  as	
  a	
  client	
  in	
  the	
  relationship	
  
           •    Expand	
  the	
  rights	
  to	
  meet	
  organizational	
  requirements.	
  	
  	
  The	
  SaaS	
  Bill	
  of	
  Rights	
  provides	
  a	
  
                starting	
  point	
  for	
  your	
  contract	
  negotiations	
  and	
  establishment	
  of	
  a	
  long-­‐term	
  client-­‐vendor	
  
                relationship.	
  	
  Organizations	
  should	
  expand	
  on	
  rights	
  that	
  apply	
  to	
  specific	
  industries,	
  
                geographies,	
  and	
  regulatory	
  conditions.	
  
           •    Join	
  the	
  SaaS	
  Bill	
  of	
  Rights	
  ecosystem.	
  	
  Altimeter	
  Group	
  has	
  put	
  together	
  a	
  series	
  of	
  
                community	
  tools	
  including	
  a	
  linked	
  in	
  group	
  to	
  continue	
  the	
  discussion.	
  	
  New	
  rights,	
  your	
  
                experiences,	
  and	
  feedback	
  can	
  be	
  contributed	
  on	
  the	
  SaaS	
  User’s	
  Bill	
  of	
  Rights.	
  




                                                          Content Protected Under A Creative Commons Attribution-Share Alike License 3.0
                                              Figures	
  ©2009	
  R	
  Wang	
  &	
  Altimeter	
  Group	
  LLC.	
  	
  All	
  rights	
  reserved.	
  	
  Reproduction	
  by	
  request.	
  
                                                                                                                                      	
  
 Published by Altimeter Group, LLC. | 1855 South Grant Street, Suite 100 | San
                                                           Mateo, CA 94402
                                                   www.altimetergroup.com	
  
Customer Bill Of Rights: Software-as-a-Service                                                                                                                                                                                                                                                                                                      15


Resources
Community
Join	
  the	
  Customer	
  Bill	
  of	
  Rights	
  ecosystem.	
  	
  Altimeter	
  Group	
  will	
  be	
  continuing	
  the	
  discussion	
  
via	
  webinars,	
  social	
  conversations,	
  and	
  events.	
  
	
  
LinkedIn:	
  http://www.linkedin.com/groups?home=&gid=2322509&trk=anet_ug_hm	
  
http://bit.ly/ctuGL	
  
	
  
Twitter	
  Hashtags	
  
#SaaSBoR	
  
http://twitter.com/#search?q=SaaSBoR	
  
          	
  
About Altimeter Group
Altimeter	
   Group	
   is	
   a	
   strategy	
   consulting	
   firm	
   that	
   provide	
   a	
   pragmatic	
   approach	
   to	
   emerging	
  
technologies	
   to	
   companies.	
   	
   We	
   have	
   four	
   areas	
   of	
   focus:	
   leadership	
   and	
   management,	
  
customer	
  strategy,	
  enterprise	
  strategy,	
  and	
  innovation	
  and	
  practice	
  
       	
  
Footnotes
	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
   	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  	
  
i	
   Saugatuck	
   Technology,	
   Gartner	
   Group,	
   IDC,	
   and	
   Forrester	
   have	
   shown	
   similar	
   SaaS	
   adoption	
   rates	
   in	
   2009	
   research	
  
reports	
  and	
  surveys.	
  
ii	
  Ten	
  elements	
  drive	
  the	
  move	
  to	
  more	
  social	
  enterprise	
  apps.	
  Many	
  SaaS	
  vendors	
  already	
  exhibit	
  these	
  qualities.	
  	
  View	
  
the	
   August	
   24th,	
   2009	
   blog	
   post	
   “Monday’s	
   Musings:	
   10	
   Essential	
   Elements	
   For	
   Social	
   Enterprise	
   Apps”	
  
http://bit.ly/130WiO	
  
	
  




                                                                                                                                                                                                                         Content Protected Under A Creative Commons Attribution-Share Alike License 3.0
                                                                                                                                                                                                             Figures	
  ©2009	
  R	
  Wang	
  &	
  Altimeter	
  Group	
  LLC.	
  	
  All	
  rights	
  reserved.	
  	
  Reproduction	
  by	
  request.	
  
                                                                                                                                                                                                                                                                                                     	
  
        Published by Altimeter Group, LLC. | 1855 South Grant Street, Suite 100 | San
                                                                  Mateo, CA 94402
                                                          www.altimetergroup.com	
  

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20961989 Ag Customer Bill Of Rights Saa S Live

  • 1.   Customer  Bill  Of  Rights:   Software-­‐as-­‐a-­‐Service   39  Best  Practices  To  Improve  the  SaaS   Client  -­‐  Vendor  Relationship   October 12, 2009 By  R  “Ray”  Wang   With  Jeremiah  Owyang       Includes  input  from  57  ecosystem   contributors     Content Protected Under A Creative Commons Attribution-Share Alike License 3.0 Figures  ©2009  R  Wang  &  Altimeter  Group  LLC.    All  rights  reserved.    Reproduction  by  request.     Published by Altimeter Group, LLC. | 1855 South Grant Street, Suite 100 | San Mateo, CA 94402 www.altimetergroup.com  
  • 2. 2 Customer Bill Of Rights: Software-as-a-Service Ecosystem  Input -­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐3   Influencer  Input -­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐3   Vendor  Input-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐3   Customer  Bill  Of  Rights:  Software-­‐As-­‐A-­‐Service-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐4   Purpose  And  Intent-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐4   Executive  Summary -­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐4   Cost  Transformation  Drives  Mainstream  SaaS  Adoption-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐4   SaaS  Licensee’s  Rights  Must  Reflect  Unique  Business  Model  Considerations -­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐6   SAAS  Bill  of  Rights  Span  a  Continuous    Ownership  Lifecycle -­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐7   Section  1:  Ownership  Experience  And  Governance  Models -­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐ 8   Section  2:  Selection -­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐ 9   Section  3:  Deployment -­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐ 10   Section  4:  Adoption -­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐ 10   Section  5:  Optimization -­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐ 11   Section  6:  Renewal-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐ 12   Customer  Rights  Must  Come  With  Responsibilities -­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐ 13   Recommendations -­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐ 14   Put  The  Best  Practices  From  SaaSBoR  To  Use  Across  The  Organization -­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐ 14   Resources -­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐ 15   Community-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐ 15   About  Altimeter  Group -­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐ 15   Footnotes -­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐-­‐ 15   Content Protected Under A Creative Commons Attribution-Share Alike License 3.0 Figures  ©2009  R  Wang  &  Altimeter  Group  LLC.    All  rights  reserved.    Reproduction  by  request.     Published by Altimeter Group, LLC. | 1855 South Grant Street, Suite 100 | San Mateo, CA 94402 www.altimetergroup.com  
  • 3. Customer Bill Of Rights: Software-as-a-Service 3 Ecosystem Input The  Customer  Bill  of  Rights:  Software-­‐as-­‐a-­‐Service  (SaaS)  report  could  not  have  been  produced   without   the   generous   input   from   some   of   the   leading   market   influencers   and   the   following   vendors  who  have  shown  a  keen  interest  in  transforming  the  client-­‐vendor  relationship.    Please   keep  in  mind;  input  into  this  document  does  not  represent  a  complete  endorsement  of  these   rights  in  total  by  the  individuals  or  vendors  listed  in  this  report.   Influencer Input Nenshad  Bardoliwalla   Paul  Greenberg,  The  56  Group   Naomi  Bloom,  Bloom  and  Wallace   James  Governor,  Red  Monk   Kevin  Dobbs,  Montclair  Advisors   Erin  Kinikin   Bob  Evans,  TechWeb   Esteban  Kolsky   Dennis  Howlett,  Enterprise  Irregulars   Michael  Krigsman,  Asuret   Phil  Fersht,  Horses  For  Sources   Frank  Scavo,  Computer  Economics   Christian  Gherorghe   Josh  Weinberger,  CRM  Magazine   Vendor Input Agresso     Informatica   Pervasive  Software   Appiro   Infosys   RightNow  Technologies   Boomi   Intacct   Rimini  Street   Blue  Wolf   Intuit   Salesforce.com   Cisco  Systems   Jive  Software   SAP   CODA   KickApps   SocialText   Demand  Media   Lithium   SoftBrands   Epicor   M-­‐Factor   SuccessFactors   Everest  Software   Microsoft   Sugar  CRM   Flexera   Mzinga   Telligent   GetSatisfaction   NetSuite   Tenrox   HelpStream   Oracle   Ultimate  Software   IBM   Panaya  Inc   UserVoice   Infor   Patni   VMWare   Workday Content Protected Under A Creative Commons Attribution-Share Alike License 3.0 Figures  ©2009  R  Wang  &  Altimeter  Group  LLC.    All  rights  reserved.    Reproduction  by  request.     Published by Altimeter Group, LLC. | 1855 South Grant Street, Suite 100 | San Mateo, CA 94402 www.altimetergroup.com  
  • 4. 4 Customer Bill Of Rights: Software-as-a-Service Customer Bill Of Rights: Software-As-A-Service Purpose And Intent This  document  is  intended  to  serve  as  a  reference,  checklist,  and  point  of  discussion  with  SaaS   vendors   for   prospects   and   clients   who   have   made   the   decision   to   begin   a   SaaS   deployment.       Though   your   SaaS   vendor   may   not   provide   all   these   rights   today,   these   represent   the   best   practices   in   over   250   SaaS   contracts   and   the   general   spirit   and   intent   of   most   SaaS   vendor’s   executive  management  teams.   Executive Summary SaaS  deployments  have  entered  the  heart  of  the  business  and  now  deserve  to  be  treated  with   all  the  rigor  and  due  diligence  of  on-­‐premise  licensed  software.    Client  –  vendor  relationships  in   SaaS  are  perpetual  and  it  is  imperative  that  these  agreements  provide  a  chance  for  a  new  slate.     CIO’s,   CMO’s,   LOB   execs,   procurement   managers,   and   other   organizational   leads   should   ensure   that  the  mistakes  they  made  in  licensed  software  aren't  blindly  carried  over.    The  SaaS  Bill  of   Rights   (SaaSBoR)   provides   a   tool   for   clients   and   vendors   to   change   the   tenor   of   contract   negotiations  from  subservient  user  to  equal  and  collaborative  partnership.   Cost Transformation Drives Mainstream SaaS Adoption Organizations  saddled  with  cost  pressures,  rigidity  of  existing  legacy  systems,  flood  of  business   requests   for   changes,   and   impending   regulatory   and   compliance   burdens,   now   turn   to   software-­‐as-­‐a-­‐service   (SaaS)   as   a   deployment   option   and   business   model   to   bring   immediate   value  to  their  organizations.    In  fact  -­‐-­‐  multiple  research  surveys  show  an  estimated  35%  to  45%   of   companies   considering,   piloting,   and/or   adopting   SaaS   solutions   in   the   organizationi.     In   emerging   markets,   organizations   have   chosen   SaaS   as   a   way   to   leapfrog   legacy   deployment   options.     However,   SaaS   should   not   be   seen   as   anything   new   to   the   enterprise.     Many   consumer   solutions   and   Web   2.0   social   technologies   such   as   SocialText,   LinkedIn,   FaceBook,   Twitter,   Gmail,   and   YouSendIt   have   already   been   put   to   use   inside   organizations,   often   without   the   advisement  from  IT  departments.    This  groundswell  of  user  driven  consumer  tech  initiatives  has   quietly   permeated   and   benefited   many   organizations.   As   the   shift   from   consumer   tech   to   enterprise  class  SaaS  solutions  continues,  organizations  should  consider  seven  key  benefits  of   moving  to  SaaS  over  on-­‐premise  (see  Figure  1):         Content Protected Under A Creative Commons Attribution-Share Alike License 3.0 Figures  ©2009  R  Wang  &  Altimeter  Group  LLC.    All  rights  reserved.    Reproduction  by  request.     Published by Altimeter Group, LLC. | 1855 South Grant Street, Suite 100 | San Mateo, CA 94402 www.altimetergroup.com  
  • 5. Customer Bill Of Rights: Software-as-a-Service 5   Figure  1.  SaaS  Deployment  Delivers  7  Key  Benefits         Source:  Altimeter  Group  September  2009  SaaS  Benefits  Survey  of  91  end  user  clients  and  vendors.       1. Richer  user  experience  and  user  productivity.    Newer  technologies  enable  more  engaging  and   easy-­‐to-­‐use  interfaces.    Solutions  often  designed  with  a  role  based  perspective  in  mind  result  in   minimal  training.ii   2. Rapid   IT   implementation   and   optional   higher   quality   deployment.     The   duration   of   the   technical  implementation  phase  moves  from  months  to  weeks.    Customers  can  demo  a  product,   move   to   sandbox,   and   train   in   days.     Organizations   now   have   the   option   to   redirect   their   budgets   and   resources   to   improve   business   process   and   configuration   instead   of   fighting   integration   and   deployment   quagmires.     True   SaaS   solutions   do   not   require   individual   installs,   instead  they  leverage  the  SaaS  environment.       3. More   frequent   cycles   of   innovation.   SaaS   vendors   update   their   solution   between   2   to   4   times   a   year.     With   current   Agile   development   methodologies,   some   vendors   iterate   in   months.     Customers  gain  access  to  latest  features,  bug  fixes,  and  regulatory  updates  at  a  quicker  pace.    In   many   cases,   organizations   turn   to   SaaS   to   access   innovation   and   capabilities   not   provided   by   incumbent  on-­‐premise  vendors.   4. Minimal  upgrade  hassles.    Users  no  longer  have  to  worry  about  a  flurry  of  bug  patches,  fixes,   and   the   endless   testing   cycles   required   to   validate   changes.   Business   processes   impacted   by   regulatory   changes   such   as   financial   closing   and   hire   to   retire   benefit   the   most   from   easier   consumption  of  updates.   Content Protected Under A Creative Commons Attribution-Share Alike License 3.0 Figures  ©2009  R  Wang  &  Altimeter  Group  LLC.    All  rights  reserved.    Reproduction  by  request.     Published by Altimeter Group, LLC. | 1855 South Grant Street, Suite 100 | San Mateo, CA 94402 www.altimetergroup.com  
  • 6. 6 Customer Bill Of Rights: Software-as-a-Service 5. Access   to   the   “always-­‐on”   SaaS   tools   regardless   of   location.     Office   workers   can   now   access   these  SaaS  tools  anywhere  they  go.    These  consumer  tools  often  have  rich  mobile  experiences  – often  far  ahead  than  providers  in  the  on-­‐premise  space.     6. Subscription   pricing.   SaaS   solutions   have   adopted   subscription   or   utility   pricing   to   spread   out   payments   over   time.     The   shift   from   capital   expenditure   (CapEx)   to   operational   expenditure   (OpEx)   frees   up   funds   for   other   projects.   Business   users   can   swipe   and   buy   without   going   through   complicated   procurement   processes.     During   recessionary   times,   subscribers   only   buy   what   they   consume,   stretching   their   investment.     Many   contract   terms   have   also   moved   from   yearly  to  monthly  increments.   7. Anytime   scalability   and   dynamic   capacity.     Scalability   enables   customers   to   streamline   cost   per   additional   user.     Clients   can   flex-­‐up   or   flex-­‐down   on   usage   without   incurring   spikes   in   variable   costs  such  as  hardware,  staffing  resources,  and  license  costs.       SaaS Licensee’s Rights Must Reflect Unique Business Model Considerations With   increased   SaaS   adoption,   organizations   must   consider   broader   implications   and   expectations   of   the   SaaS   client-­‐vendor   relationship.     Building   long-­‐term   win-­‐win   relationships   with  SaaS  vendors  differs  from  the  on-­‐premise  world  for  a  three  key  reasons:     • Issues  related  to  software  license  rights.    In  true  multi-­‐tenancy,  SaaS  vendors  own  the  core   code  and  licensees  own  the  data  and  metadata.    Clients  must  assess  exit  strategies.    What   happens  if  the  vendor  goes  out  of  business?    What’s  happens  when  the  vendor  is  acquired  by  a   competitor?  What  do  you  do  to  make  the  data  useful  without  context?    How  do  you  prevent   lock-­‐in?    Can  you  buy  the  data  models  and  logical  models?   • Vendor  commitment  to  significant  product  investment.    Pace  of  innovation  remains  rapid   today  but  there  are  no  guarantees  on  what  to  expect  in  future  levels  of  investment.    With   frequency  ranges  from  2  to  4  times  a  year,  what  protections  do  clients  have  for  future   investment  levels?    Will  vendors  attempt  to  charge  for  “new”  modules  that  represent   extensions  of  existing  capability?    How  does  the  buyer  provide  input  into  future  product   roadmaps?   • Client  remedies  for  breaches  in  service  level  agreements.    Despite  all  backups  and  contingency   plans,  clients  should  consider  scenarios  where  core  business  systems  may  go  down.    What  are   fair  remedies?    How  are  systems  backed-­‐up?    What  will  be  done  during  disaster  recovery?    How   much  liability  the  vendor  will  provide?   Content Protected Under A Creative Commons Attribution-Share Alike License 3.0 Figures  ©2009  R  Wang  &  Altimeter  Group  LLC.    All  rights  reserved.    Reproduction  by  request.     Published by Altimeter Group, LLC. | 1855 South Grant Street, Suite 100 | San Mateo, CA 94402 www.altimetergroup.com  
  • 7. Customer Bill Of Rights: Software-as-a-Service 7 SAAS Bill of Rights Span a Continuous Ownership Lifecycle SaaS  shifts  ownership  from  perpetual  licenses  to  perpetual  usage.  In  fairness,  vendors  should   expect  a  minimum  standard  of  respectful,  sincere,  and  earnest  clients.    Users  must  consider  the   implications  of  perpetual  usage  and  relationship.    These  SaaS  Bill  of  Rights  represent  a  client-­‐ focused  perspective  of  what  vendors  should  provide  as  37  basic  rights.  Five  key  phases  across   the  SaaS  ownership  life  cycle  include  (see  Figure  2):     Figure  2.    SaaS  Ownership  Experience  Spans  A  Five-­‐Phased  Lifecycle                                                                     Source:  Altimeter  Group     Content Protected Under A Creative Commons Attribution-Share Alike License 3.0 Figures  ©2009  R  Wang  &  Altimeter  Group  LLC.    All  rights  reserved.    Reproduction  by  request.     Published by Altimeter Group, LLC. | 1855 South Grant Street, Suite 100 | San Mateo, CA 94402 www.altimetergroup.com  
  • 8. 8 Customer Bill Of Rights: Software-as-a-Service Section  1:  Ownership  Experience  And  Governance  Models   The   SaaS   ownership   experience   parallels   similar   elements   of   outsourcing.     To   start,   organizations   hand   control   over   business   processes   to   a   third   party   solution/service   provider.     Hence,   clients   should   take   the   time   to   design   the   appropriate   levels   of   governance   to   achieve   a   mutually   beneficial   ownership   experience.     Client   rights   that   emphasize   the   client-­‐vendor   relationship  include:     • Vendor  executive  advocacy  and  accountability.    In  the  consumer  space,  this  may  result  in   management  team  accountability  for  customer  success.    At  higher  price  points,  organizations   can  expect  to  know  which  executives  take  responsibility  for  customer  satisfaction  and  advocacy.     Escalation  processes  should  be  defined  upfront.    Product  and  sales  accountability  should  be  tied   to  specific  individuals  and  customer  satisfaction  should  be  tied  to  compensation  metrics.   • Timely  and  meaningful  interactions.    Vendors  and  their  partners  should  guarantee  timely   response  times  for  key  issues  such  as  service  requests,  bug  fixes,  and  help  desk  issues.    Key   policy  changes  such  as  product  road  map  decisions,  organizational  and  personnel  moves,   support  policies,  and  licensing  and  pricing  should  be  communicated  in  a  timely  fashion  to   customers  and  tracked  by  the  vendor.    Vendors  should  provide  a  complete  picture  of  the  overall   interaction  history.   • Professional  customer  relations.    Courtesy  and  respect  across  all  customer  touch  points  should   be  the  norm  from  not  only  front  line  customer  facing  personnel,  but  also  back  office  employees.     Vendors  should  keep  all  contract  details  confidential  and  private  unless  permission  has  been   granted.    Professionalism  also  includes  the  right  to  work  with  knowledgeable  and  trained   resources.   • Quality  guarantees  and  remuneration.    Customers  should  expect  that  vendors  to  stand  behind   the  quality  of  both  their  products  and  services.    This  includes  full  disclosure  of  known  and   potential  defects  that  relate  to  performance,  availability,  bugs,  integration,  and  partner  solution   compatibility.    Penalties  for  breaches  should  reflect  the  business  impact  of  a  disruption  or   inability  to  access  a  capability  promised  to  a  customer.    Customers  should  be  able  to  choose  the   format  of  remuneration.    Vendors  should  be  able  to  place  mutually  agreed  limits  on  liability.   • Ownership  of  and  access  to  data  with  no  questions  asked.    Customers  should  know  that  they   own  all  their  data  and  have  access  to  this  data  at  all  times  throughout  the  relationship.    Tools  to   access  data  should  be  provided  to  clients.    Vendors  should  build  from  this  customer  centric   design  point.     • Ongoing  Transparency.    For  critical  applications,  clients  should  be  given  insight  into  the  vendor’s   long-­‐term  viability  (i.e.  financing,  operational  condition,  etc.),  regardless  of  whether  the  vendor   is  publicly  or  privately-­‐owned.  Transparency  rights  include  access  on  a  periodic  basis  to  the   vendor’s  financial  statements  along  with  insight  into  the  vendor’s  operational  performance  in   areas  such  as  incident  and  problem  management,  security  management,  and  business   continuity  planning.  Transparency  allows  customers  to  develop  risk  management  scenarios   based  on  the  vendor’s  actual  financial  and  operational  condition,  giving  customers  the  necessary   time  to  migrate  to  a  new  service  provider  if  appropriate.       Content Protected Under A Creative Commons Attribution-Share Alike License 3.0 Figures  ©2009  R  Wang  &  Altimeter  Group  LLC.    All  rights  reserved.    Reproduction  by  request.     Published by Altimeter Group, LLC. | 1855 South Grant Street, Suite 100 | San Mateo, CA 94402 www.altimetergroup.com  
  • 9. Customer Bill Of Rights: Software-as-a-Service 9   Section  2:  Selection   Selection   describes   the   rights   prospects   and   clients   should   expect   from   software   vendors   as   they  make  their  decision  on  a  product  and  vendor.    Prospects  and  clients  should  have  a  right  to:     • Include  an  entire  agreement  clause.    Prospects  and  clients  should  ensure  that  demos,   proposals,  and  promises  made  during  the  selection  process  are  included  in  the  final  contract.     Vendors  should  expect  clients  to  include  documentation  as  exhibits  in  contracts.   • Try  before  buying.    Prospects  and  clients  should  be  given  access  to  the  system  and  provided  a   sandbox  to  demonstrate  the  system.    Vendors  should  retain  the  right  to  charge  for  the  proof  of   concept  as  appropriate.   • Access  licensing  and  pricing  terms  and  conditions.    Pricing  metrics,  discounting  criteria,  and   terms  and  conditions  should  be  provided  upfront  to  all  customers.    Prospects  should  receive   updates  and  alerts  when  changes  are  made.    Terms  around  user  and  usage  metrics  should  be   made  clear.    Standard  contracts  and  renewal  provisions  should  be  made  available  for  review.   • Provide  a  TCO  analysis  of  SaaS  during  the  sales  cycle.    Vendors  should  be  able  to  show  the  true   cost  of  ownership  over  a  defined  period  of  time.    Key  metrics  should  show  comparisons  of   deployment  options  over  5,  7,  and  10-­‐year  time  frames.     • Obtain  clear  policies  on  storage  costs.    SaaS  clients  often  find  out  after-­‐the-­‐fact  that  the  storage   allocations  do  not  meet  actual  usage  requirements.    Once  hooked  onto  the  product,  on-­‐going   storage  costs  could  prove  to  be  the  largest  expense  item.    Clients  should  negotiate  these  terms   in  advance  and  seek  pricing  plans  from  vendors.   • Receive  disclosure  about  solution  defects.    Customers  and  prospects  should  be  given  access  to   a  list  of  known  bugs,  integration,  performance,  and  deficiencies.    This  should  include  incomplete   business  process  flows  or  scenarios  where  use  case  scenarios  cannot  be  completed.   • Understand  system  configuration  and  architecture.    Clients  should  receive  details  about  the   hardware  architecture.    Key  areas  to  detail  include  hardware,  processing  approach,  operating   system,  and  configuration  and  customization  process.    Other  areas  for  disclosure  include   processing  pipelines,  batch  processing,  queuing,  and  system  monitoring  methodologies.   • Stipulate  data  management  requirements.    Clients  should  determine  data  properties  including   physical  location,  security  mechanisms,  access  rights,  disaster  issues,  and  regulatory  compliance.     Critical  information  such  as  host  info  and  availability  should  be  provided.    Location  of  the  cloud   may  play  a  role  in  selection.   • Reach  out  to  customer  and  partner  references.    Clients  should  expect  a  vendor  to  provide   customer  references  for  unfettered  conversations  about  the  solution.    Clients  should  also  be   able  to  reach  out  to  user  group  leaders  for  honest  and  candid  discussions.   • Perform  due  diligence  on  a  vendor.    Prospects  should  be  able  to  examine  a  SaaS  vendor’s   financial  viability,  security  risks,  and  legal  liability.    Key  areas  should  include  financial   performance,  legal  risks,  management  team  background,  customer  lists,  and  SAS  70  compliance.     Clients  should  have  the  right  to  review  SAS  70  certification  results;  and  conduct  or  have  third   party  auditors  perform  regular  audits  of  the  vendor  data  center.       Content Protected Under A Creative Commons Attribution-Share Alike License 3.0 Figures  ©2009  R  Wang  &  Altimeter  Group  LLC.    All  rights  reserved.    Reproduction  by  request.     Published by Altimeter Group, LLC. | 1855 South Grant Street, Suite 100 | San Mateo, CA 94402 www.altimetergroup.com  
  • 10. 10 Customer Bill Of Rights: Software-as-a-Service • Contract  third  party  advice.    Clients  should  retain  the  right  to  engage  a  third  party  advisor  in   vendor  selection,  contract  negotiations,  and  independent  verification  and  validation  (IV&V).     Vendors  should  not  try  to  prevent  clients  from  seeking  such  advice.     Section  3:  Deployment   Deployment   describes   the   rights   clients   should   expect   from   software   vendors   as   they   implement  and  consume  the  technology.    Rights  should  include:     • Support  multiple  implementation  options.    Clients  should  be  given  a  choice  as  to  whether  they   can  self-­‐deploy,  choose  a  trained  third  party  partner,  or  work  with  the  vendor.  Selected  partners   should  be  able  to  obtain  access  to  key  data  and  implementation  information.    In  cases  where  no   partner  exists,  clients  should  have  the  option  to  self-­‐implement  with  vendor/partner  assistance.   • Receiving  a  clear  statement  of  work  and  project  status  reporting.    Vendors  should  deliver  large   projects  in  accordance  with  project  management  best  practices  such  as  the  Project   Management  Body  of  Knowledge  (PMBOK).  Smaller  projects  should  follow  clearly  defined   templates  for  rapid  implementation.    Deliverables,  milestones,  acceptance  criteria,  and   escalation  processes  should  be  documented  prior  to  project  kick-­‐off.    The  implementation   teams  should  provide  service  level  agreements  (SLAs).         • Contracting  vendor  expertise.    Customers  should  have  the  right  to  engage  vendor  experts  such   as  product  development  teams,  solution  architects,  training,  and  support  personnel  at   reasonable  rates.    Assess  the  team  on  their  technical  acumen.    Examine  how  consultants  are   trained,  how  product  teams  and  consultants  collaborate,  and  how  they  address  challenging   projects.    Fees  should  be  provided  in  advance.    Detailed  information  should  include  personnel   rates  and  estimated  effort  for  common  projects.   • Accessing  training  programs.  Vendor  should  provide  access  to  training  programs  to  ensure  a   client  or  their  partner  could  complete  a  deployment.    More  importantly,  clients  should  expect   adequate  knowledge  transfer  activities  from  the  vendor  to  ensure  self-­‐sufficiency.   Section  4:  Adoption     Adoption   describes   the   rights   clients   should   expect   from   software   vendors   as   they   utilize   the   solution  across  the  organization.    Vendors  should  provide  clients  with  the  following  rights:     • Freedom  of  speech.    Clients  should  not  be  limited  in  discussing  the  solution  with  fellow   customers,  peers,  or  media.    Clients  should  be  able  to  freely  discuss  issues  with  the  software   including  but  not  limited  to  security  issues,  bugs,  and  pricing.    Clients  should  not  be  limited  to  no   disparagement  clauses.    Both  sides  should  be  open  in  their  communication.   • License  equivalency.    Clients  of  on-­‐premise  software  vendors  moving  to  SaaS  and  other  on-­‐ demand  models  should  be  given  the  right  to  convert  user  and  usage  models  across  different   deployment  options.    Equivalency  ratios  should  be  determined  ahead  of  time.     • Intellectual  property  (IP)  indemnification.    Vendors  faced  with  lawsuits  will  provide  clients  with   indemnification  from  IP  legal  claims.    Remedies  should  include  refund  of  the  subscription  costs,   provision  of  a  replacement  solution  at  zero  cost,  and  vendor  developed  solution.   Content Protected Under A Creative Commons Attribution-Share Alike License 3.0 Figures  ©2009  R  Wang  &  Altimeter  Group  LLC.    All  rights  reserved.    Reproduction  by  request.     Published by Altimeter Group, LLC. | 1855 South Grant Street, Suite 100 | San Mateo, CA 94402 www.altimetergroup.com  
  • 11. Customer Bill Of Rights: Software-as-a-Service 11 • Software  escrows.    Clients  should  expect  vendors  to  provide  the  option  to  access  a  competitive   provider  of  their  choice  who  serve  as  custodians  for  source  code,  user  data,  application   executables,  and  related  documentation.    Mutual  agreement  should  be  determined  on   frequency  of  backups  and  updates.    Hot  backups  should  be  made  available  for  disaster  recovery   scenarios.    Vendors  reserve  the  right  to  charge  for  software  escrows.   • Integration  and  API  support.    As  organizations  make  the  shift  from  on-­‐premise  to  cloud-­‐based   deployment  options,  vendors  must  deliver  key  access  to  public  API’s,  web  services,  and  other   integration  tools  to  support  hybrid  deployment.    In  some  cases,  integration  will  revolve  around   business  processes  such  as  order  to  cash,  campaign  to  lead,  and  incident  to  resolution.   • Data  quality  support.    While  a  vendor  cannot  guarantee  the  quality  of  data  being  put  into  the   system,  tools  should  be  provided  to  address  both  a  sourcing  and  day-­‐to-­‐day  processing   perspective.    These  tools  ensure  short-­‐term  and  long  term  efficient  processing.   Section  5:  Optimization   Usage   optimization   describes   the   rights   customers   should   expect   from   software   vendors   as   they  change  how  they  expand,  maintain,  or  contract  in  their  usage  of  the  solution.    Customers   should  expect:   • Price  protection  options.    Clients  and  prospects  should  be  given  the  opportunity  to  lock-­‐in   increased  consumption  guarantees  or  seek  price  increase  protection.    Vendors  should  provide   the  discount  rationale  and  clearly  state  the  pricing  bands  for  each  bulk  increment.    Clients   should  be  able  to  move  between  bands  at  defined  periods  of  time.    One  option  –  provide  for  a   collar  where  user  counts  can  fluctuate  up  or  down  by  25%  over  six  months  or  a  year  at  the  same   unit  price.    Vendors  should  be  able  to  set  minimums.   • Affiliate  usage  assignment.    Customers  should  be  able  to  provide  access  and  usage  of  the   software  to  majority  owned  affiliates.    Customers  and  vendors  should  determine  how  to  treat   usage  assignment  with  other  related  organizations.   • M&A  scenarios.    Clients  should  be  given  the  option  to  combine  contracts  to  achieve  higher   discount  levels  or  tiers  during  mergers  and  acquisitions.    In  cases  where  the  software  will  no   longer  be  use,  limited  access  licenses  should  be  provided  to  access  pre-­‐merger  files,  compliance   requirements,  or  historical  trending  data.    SaaS  vendors  should  provide  an  option  for  clients  to   flex-­‐down  usage  or  terminate  during  divestitures.    Vendors  may  also  provide  an  option  to  apply   credits  to  the  new  entity.   • Multiple  support  options.    Customers  should  be  given  more  than  one-­‐size  fits  all  support   options.    Options  should  provide  tiering  in  pricing  and  service  levels  that  correspond  to  actual   usage.   • Install  base  transparency.    Vendors  should  inform  customers  when  multiple  installations  have   been  deployed  at  a  company.      Clients  should  be  able  to  access  information  about  usage  by   users  to  determine  if  they’ve  purchased  shelf  ware.   • On-­‐going  performance  metrics.    Clients  should  expect  a  trust  site  to  monitor  service  level   agreements.      Vendors  should  provide  at  least  a  monthly  report  on  key  availability  and   continuity  metrics.     Content Protected Under A Creative Commons Attribution-Share Alike License 3.0 Figures  ©2009  R  Wang  &  Altimeter  Group  LLC.    All  rights  reserved.    Reproduction  by  request.     Published by Altimeter Group, LLC. | 1855 South Grant Street, Suite 100 | San Mateo, CA 94402 www.altimetergroup.com  
  • 12. 12 Customer Bill Of Rights: Software-as-a-Service Section  6:  Renewal   Revision   describes   the   rights   clients   should   expect   from   software   vendors   as   they   shift   their   usage  requirements  and  change  how  they  adopt  SaaS  solutions.    At  a  minimum,  clients  should   expect  rights  to:     • Provide  input  into  future  capabilities.    Vendors  should  provide  input  mechanism  for   requirements  prioritization.    Prioritization  and  acceptance  criteria  for  roadmap  decisions  should   be  made  open  to  clients.    Clients  should  understand  that  vendors  might  reserve  a  portion  of   investment  decisions  for  platform  upgrades  and  updates.    Vendors  should  provide  confirmation   and  status  on  feature  requests.     • Give  ample  notice  before  deployment.    Vendors  should  give  customers  ample  time  (e.g.  30,  60,   and  90  days)  to  prepare  for  an  upgrade.    This  includes  keeping  the  lines  of  communication  open,   preparing  the  appropriate  training  materials,  providing  guidance  on  testing,  and  working  with   end  users  on  implementation  risks  and  impacts.   • Transition  to  alternative  deployment  options.    Vendors  with  multiple  deployment  options  for   similar  code  lines  should  provide  mechanisms  for  clients  to  transition  among  the  different   options.    At  no  time  should  a  client  be  locked  in  to  one  deployment  option.    Pricing  options   should  reflect  a  comparable  total  account  value.    Client  should  be  able  to  access  full  data  at  any   given  time,  no  questions  asked.  Vendors  should  provide  both  public  and  private  access  to  APIs   to  support  transitions.   • Determine  termination  criteria.      Both  clients  and  software  vendor  should  communicate  clear   termination  criteria.    Termination  criteria  should  also  include  transition  language  and  migration   assistance  conditions  for  impacted  clients.    Regardless  of  the  contract,  the  customer  should   always  own  their  data  and  have  the  opportunity  to  migrate  it.    Acquisition  should  be  listed  as   one  example  of  acceptable  termination  criteria.   • Receive  migration  assistance.    Customers  leaving  a  SaaS  provider  should  be  provided  with  the   necessary  transition  tools  to  ensure  business  continuity.    Tools  could  include  temporary  hosting   privileges,  integration  frameworks,  data  migration,  and  historical  archive  capabilities.  These   costs  should  be  determined  during  the  selection  process.   • Purchase  the  source  code.    In  some  cases,  clients  may  leave  a  SaaS  vendor  and  require  more   than  just  the  flat  file  extract  of  their  data.    Some  vendors  in  the  past  have  allowed  clients  to   purchase  the  semantics  of  the  data.    Key  items  would  include  business  rules  that  govern  the   data  structures  within  which  the  data  is  stored,  data  models,  and  logical  models.     Content Protected Under A Creative Commons Attribution-Share Alike License 3.0 Figures  ©2009  R  Wang  &  Altimeter  Group  LLC.    All  rights  reserved.    Reproduction  by  request.     Published by Altimeter Group, LLC. | 1855 South Grant Street, Suite 100 | San Mateo, CA 94402 www.altimetergroup.com  
  • 13. Customer Bill Of Rights: Software-as-a-Service 13 Customer Rights Must Come With Responsibilities SaaS   provides   an   opportunity   for   clients   and   vendors   to   rethink   their   relationships.     Vendors   give  up  some  of  the  mystique  of  software  contract  negotiations  with  an  open  Customer  Bill  of   Rights.     An   open   and   collaborative   approach   will   lead   to   a   more   amiable   and   long-­‐term   approach   to   the   client-­‐vendor   relationship.     However,   clients   must   take   actions   and   responsibility  to  keep  their  rights  by:   • Ensuring  adequate  client  side  resources  to  succeed  in  deployment.    Clients  must  bring  to  the   table  executive  sponsorship,  adequate  funding,  appropriate  resourcing,  and  strong  project   management.    In  cases  where  clients  decide  to  self-­‐implement,  they  should  have  the  vendor  or   third  party  assess  their  capabilities  to  collaborate  towards  a  successful  implementation.   • Paying  invoices  on  time  and  in  full.    SaaS  vendors  deliver  solutions  24/7.    As  with  utilities,  they   will  not  immediately  turn  off  service  for  late  payment.    However,  clients  should  pay  invoices  on   time  if  they  expect  their  SaaS  vendors  to  keep  the  lights  on  and  stay  in  business.   • Partnering  with  their  vendors  to  ensure  their  long-­‐term  viability.    Clients  can  add  complexity   and  cost  into  the  cycle  when  they  try  to  prove  how  smart  they  are  during  contract  negotiation.     Excessive  use  of  large  penalties,  price  caps,  and  other  "you  can't  fool  me"  items  often  create  an   adversarial  relationship  right  from  day  one.    Clients  should  hold  to  their  rights  and  objectives  but   keep  in  mind  the  potential  long-­‐term  nature  of  SaaS  relationships.   • Maintaining  ongoing  communication.    Clients  often  expect  SaaS  vendors  to  respond   immediately  to  requests.    Clients  should  also  respond  to  SaaS  vendors  in  a  timely  manner.    If  an   issue  is  addressed,  clients  should  communicate  whether  or  not  the  solution  succeeded  or  failed.     Clients  should  anoint  a  dedicated  resource  to  maintain  this  level  of  dialogue  with  the  vendor.   • Acknowledging  changes  in  scope.    Customers  need  to  accept  responsibility  for  major  changes  in   scope  that  differ  from  an  initial  product  and  implementation  plan.    Clients  should  review   changes  and  compensate  vendors  for  changes  that  materially  impact  delivery  dates,  resource   allocation,  and  overall  cost.   • Serving  as  a  client  reference.    Clients  should  be  open  to  share  honest  feedback  with  prospects   and  other  clients  about  their  experiences  with  the  solution  and  the  vendor.    Where  possible,   clients  should  engage  in  the  ecosystem  by  taking  a  reasonable  number  of  press  calls,  prospect   calls,  and  speaking  opportunities.      Vendors  should  not  abuse  this  privilege.   • Providing  feedback  into  product  roadmaps.    When  given  the  opportunity,  clients  should  take   the  time  to  provide  input  into  the  future  direction  of  products,  markets,  and  other  investments.     Clients  should  help  shape  the  direction  of  how  that  feedback  is  defined  and  provide  input  on  the   success  or  failure  of  that  solution.     Content Protected Under A Creative Commons Attribution-Share Alike License 3.0 Figures  ©2009  R  Wang  &  Altimeter  Group  LLC.    All  rights  reserved.    Reproduction  by  request.     Published by Altimeter Group, LLC. | 1855 South Grant Street, Suite 100 | San Mateo, CA 94402 www.altimetergroup.com  
  • 14. 14 Customer Bill Of Rights: Software-as-a-Service Recommendations Put The Best Practices From SaaSBoR To Use Across The Organization While  SaaS  may  appear  to  be  a  short-­‐term  fix  to  the  lack  of  timely  innovation  and  ownership   expense  structure  brought  on  by  many  on-­‐premise  vendors,  organizations  should  view  this  as   key  pillar  in  their  overall  enterprise  strategy.    The  proliferation  of  SaaS  deployments  will  require   CIO’s,  business  leaders,  and  sourcing  and  vendor  management  teams  to  work  more  closely  with   each  other  to  deliver  flexible  guidelines  in  the  adoption  of  SaaS  solutions.    Consequently,  the   Altimeter  Group  suggests  the  following:   • Use  the  SaaS  Bill  of  Rights  to  bring  IT  and  business  teams  together.    Walk  through  the  best   practices  to  establish  future  SaaS  procurement  policies.    CIO’s  can  give  use  the  SaaS  Bill  of   Rights  to  establish  frameworks  for  business  units  to  speed  up  the  vendor  selection  process.     • Include  the  SaaS  Bill  of  Rights  in  SaaS  evaluation  and  selection  criteria.      Utilize  the  rights   as  a  starting  point  in  establishing  a  long  term,  productive  client  –vendor  relationship.    The   SaaS  Bill  of  Rights  should  be  a  starting  point  for  discussions.    Clients  should  also  keep  in   mind  their  responsibilities  as  a  client  in  the  relationship   • Expand  the  rights  to  meet  organizational  requirements.      The  SaaS  Bill  of  Rights  provides  a   starting  point  for  your  contract  negotiations  and  establishment  of  a  long-­‐term  client-­‐vendor   relationship.    Organizations  should  expand  on  rights  that  apply  to  specific  industries,   geographies,  and  regulatory  conditions.   • Join  the  SaaS  Bill  of  Rights  ecosystem.    Altimeter  Group  has  put  together  a  series  of   community  tools  including  a  linked  in  group  to  continue  the  discussion.    New  rights,  your   experiences,  and  feedback  can  be  contributed  on  the  SaaS  User’s  Bill  of  Rights.   Content Protected Under A Creative Commons Attribution-Share Alike License 3.0 Figures  ©2009  R  Wang  &  Altimeter  Group  LLC.    All  rights  reserved.    Reproduction  by  request.     Published by Altimeter Group, LLC. | 1855 South Grant Street, Suite 100 | San Mateo, CA 94402 www.altimetergroup.com  
  • 15. Customer Bill Of Rights: Software-as-a-Service 15 Resources Community Join  the  Customer  Bill  of  Rights  ecosystem.    Altimeter  Group  will  be  continuing  the  discussion   via  webinars,  social  conversations,  and  events.     LinkedIn:  http://www.linkedin.com/groups?home=&gid=2322509&trk=anet_ug_hm   http://bit.ly/ctuGL     Twitter  Hashtags   #SaaSBoR   http://twitter.com/#search?q=SaaSBoR     About Altimeter Group Altimeter   Group   is   a   strategy   consulting   firm   that   provide   a   pragmatic   approach   to   emerging   technologies   to   companies.     We   have   four   areas   of   focus:   leadership   and   management,   customer  strategy,  enterprise  strategy,  and  innovation  and  practice     Footnotes                                                                                                             i   Saugatuck   Technology,   Gartner   Group,   IDC,   and   Forrester   have   shown   similar   SaaS   adoption   rates   in   2009   research   reports  and  surveys.   ii  Ten  elements  drive  the  move  to  more  social  enterprise  apps.  Many  SaaS  vendors  already  exhibit  these  qualities.    View   the   August   24th,   2009   blog   post   “Monday’s   Musings:   10   Essential   Elements   For   Social   Enterprise   Apps”   http://bit.ly/130WiO     Content Protected Under A Creative Commons Attribution-Share Alike License 3.0 Figures  ©2009  R  Wang  &  Altimeter  Group  LLC.    All  rights  reserved.    Reproduction  by  request.     Published by Altimeter Group, LLC. | 1855 South Grant Street, Suite 100 | San Mateo, CA 94402 www.altimetergroup.com