A methodology for implementing corporate controls for electronically stored information

1. ESTABLISHING THE RIM
OFFICE
HOW TO GET STARTED,
HOW TO SUCCEED
GEORGE GOLDSMITH
IDC/KCI COMPLIANCE FORUM 9/17/08

2. HOW TO GET STARTED, HOW TO
SUCCEED
THE RIM OFFICE
THE RIM TEAM
EXTENDED TEAM, GOVERNANCE & COMMUNICATIONS
NEEDS ASSESSMENT
RIM PROGRAM PLAN

3. THE RIM OFFICE ...

4. ESTABLISHING THE RIM OFFICE
ONGOING MATTERS
REQUESTS FOR ALL
THINGS IT
DEPOSITIONS
AMENDED FRCP
AD-HOC TO
FORMALIZED
RESPONSIBILITIES

5. FRAME YOUR RIM PROGRAM
FRCP
RIM STANDARDS
ELECTRONIC
COMMUNICATIONS
SEDONA GUIDELINES
FEDERAL SENTENCING
GUIDELINES

6. THE RIM TEAM ...

7. THE RIM TEAM
LEGAL
RECORDS MGR. /
PROJECT MGR.
IT ARCHITECT

8. EXTENDED TEAM
COUNSEL (GC,
REGULAR, OUTSIDE)
IT INFRASTRUCTURE &
BUSINESS ALIGNED
RECORDS CENTERS
COMPLIANCE
BUSINESS AREA
DEPARTMENT RECORD
CHAMPIONS

9. MAP YOUR RIM OPERATING
MODEL
SWIM LANE
KEY ACTIVITIES
RESPONSIBILITIES
KEY INTERFACES

10. EXTENDED TEAM,
GOVERNANCE &
COMMUNICATIONS ...

11. GOVERNANCE SUPPORT MAP
EXECUTIVE SPONSOR
DELIVERY TEAM
BUSINESS LEADS
GOVERNANCE, RISK &
COMPLIANCE
DEPARTMENT RECORDS
CHAMPIONS

12. GUIDED COALITION
FOCUS ON IMPACT AND
NEEDS OF STAKE-
HOLDERS
DEFINE KEY MESSAGES
SEEK INPUT AND BUY-
IN WITH YOUR
EXECUTIVE SPONSORS

13. GUIDED COALITION
USE GOVERNANCE MAP
WORK WITH EXECUTIVE
SPONSOR TO
SCHEDULE MEETINGS
CONSIDER LEGAL
MATTERS AFFECTING
BUSINESS AREA
EXPLAIN IMPLICATIONS
OF FRCP ON
DEPARTMENT
GAIN INPUT & BUY-IN

14. NEEDS ASSESSMENT ...

15. NEEDS ASSESSMENT
CONSIDER
PARTNERING WITH SME
BROAD ACCESS TO ORG
CAPABILITIES
EDUCATES & PREPARES
TEAM
BASIS FOR RIM
PROGRAM

16. RIM PROGRAM PLAN ...

17. RIM PROGRAM PLAN
PRIORITIZE
IMPROVEMENTS
FOCUS ON FOUNDATION
ADDRESS QUICK WINS
FIND SYNERGIES

18. FORECAST RIM PROGRAM COST
FRAME COSTS FOR
PROGRAM
FOUNDATIONS
RE-MEDIATION
TECHNOLOGY
OPERATIONS

19. LEGAL
COMPLIANCE
RIM OFFICE
BUSINESS
EFFICIENCY
LEGAL COMPLIANCE & BUSINESS EFFICIENCY

20. HOW TO GET STARTED, HOW TO
SUCCEED
THE RIM OFFICE
THE RIM TEAM
EXTENDED TEAM, GOVERNANCE & COMMUNICATIONS
NEEDS ASSESSMENT
RIM PROGRAM PLAN

21. THANK YOU