Presentation of 4 RHA eProcurement System, and EKEVYL Registry @ Health Care Meeting, for the 5th PEPPOL Conference @ Troyes France, 8 - 10 / 11 / 2010

1. www.peppol.eu
PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974
Presentation of 4 RHA eProcurement System, and EKEVYLPresentation of 4 RHA eProcurement System, and EKEVYL
RegistryRegistry
Athina Stergiou, Gnomon Informatics SA, GreeceAthina Stergiou, Gnomon Informatics SA, Greece
5th International PEPPOL
Conference,
Troyes France 8.-10.
November 2010
Healthcare Meeting

2. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974
Healthcare procurement specific
issues
Health care spending is highly varied and involves
Common goods (e.g office supplies)
Common but differentiated goods (e.g hospital cleaning
services)
Health care specific goods (>50% of total procurement)
Procurement is a process broader than purchasing
Health care spendings are more specific than other organizations
and require special tools and services
Standards conformance in medical supplies
Transparency and the public nature of healthcare
Increasing Healthcare expenditure

3. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974
4th
RHA & EKEVYL
4th
RHA is a regional health care authority
Monitors 14 hospitals
Participates as contracting authority in PEPPOL pilots
Owns an eProcurement system for handling the supplies of medical devices of
all 14 hospitals.
Usage of common and standardized catalogues of items among all hospitals.
Catalogues are based on GMDN classification
Procurement planning and need analysis
Tender dossier preparation and automatic generation.
EKEVYL is an Organization for the Certification of Medical Devices (Notified Body-
CE mark 0653) and Quality Management Systems in Healthcare. (Certification of
Hospitals, Medical Device Industry etc, according to EN ISO 9001, EN ISO 13485
etc)
ΕΚΕVYL implemented and maintains the "Registry of Medical Devices”
-REGISRY and "Specifications for Medical Devices"-SPECS.

4. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974
eProcurement in the Healthcare
Centralized catalogues
and specifications
Need analysis
& buying decisions
Sourcing &
purchasing of goods
Monitoring of contracts
& prices
Pre-Award Post-Award
Centralized catalogues
and specifications
Need analysis
& buying decisions
Sourcing &
purchasing of goods
Monitoring of contracts
& prices
Pre-Award Post-Award
–Centrally Managed Catalogues
–Unified and certified item specifications
–Need analysis
–Group Buying
–Decrease Maverick Buying
–Avoid risky products
Influence process efficiencyInfluence price & quality

5. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974
4th
RHA - Overall system description
National AuthorityNational Authority
ConsolidationConsolidation
&&
Procurement PlanningProcurement Planning
&&
ExecutionExecution
ConsolidationConsolidation
&&
Procurement PlanningProcurement Planning
&&
ExecutionExecution
&&
BenchmarkingBenchmarking
Regional AuthorityRegional Authority
Demand PlanningDemand Planning
&&
ProcurementProcurement
Hospitals
Workflow Workflow Workflow

6. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974
4th
RHA – eProcurement system modules
•Multilanguage support
•Multiple classification
systems
•Centralized catalogue
management
•Technical specifications
management
Catalogues &
Specifications
•Workflow processes
•Collection of
procurement needs
•Demand consolidation
•Tender Planning
•Yearly procurement
planning
Procurement Planning
•Electronic tender space
•Document creation and
management
•Catalogue template
creation
•Item properties
identification
eTendering
•Contract documents
creation
•Contract monitoring
•Benchmarking based on
Gmdn and item properties
Contract Management
& Benchmarking
•Economic Operator
registration
•Call for tenders search
mechanism
•Electronic notifications
Economic operator
Portal

7. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974
Unified Healthcare Catalogues and
Specifications
Gmdn preferred termGmdn preferred term
Gmdn template termGmdn template term
Gmdn Category
Catalogue groupedCatalogue grouped
itemitem
Item specificationsItem specifications Item attributesItem attributes
CPVCPV
EDMAEDMA
NationalNational
classificationsclassifications
Additional
Classifications
•Catalogue Maintenance
•Specifications
maintenance
•Approvals / denials of
change requests
Authorized Personnel
•Request for new items
and modifications
•Request for specification’s
modification
•Pre-award Catalogue
templates creation
Hospital Users
Workflow
processes

8. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974
Procurement Planning
National Authority
RHA
Hospital
Create
procurement
planning
•Approve/ reject need lists
•Collect procurement
needs
•Consolidate need Lists
Allocate Budget
to RHA
Allocate Budget
to hospital
•Browse catalog
•Collect procurement
needs
•Approve/ reject need lists
•Consolidate need Lists
Create
procurement
planning

9. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974
EKEVYL Registry
Web Portal Access 24X7, 3 access levels
Classification of data (Supplier data, manufacturer
data, medical device data)
Unified codification/terminology (GMDN transduction
to other nomenclatures)
Data export
Public consultation

10. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974
EKEVYL Registry- Data routing
MinistryMinistry
ofof
HealthHealth
MDMD
SupplierSupplier
ss
RHARHA
MDMD
REGISTRREGISTR
YY
HCHC
providerprovider
ss

11. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974
EKEVYL Registry-Current Situation
24.751 Manufacturers24.751 Manufacturers
225.339 Medical Devices225.339 Medical Devices
7 registered national Authorities7 registered national Authorities
100 registered viewers100 registered viewers
394 registered suppliers394 registered suppliers
StatisticsStatistics

12. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974
4th
Rha procurement system & Ekevyl
Registry
Medical DevicesMedical Devices
Price ObservatoryPrice Observatory
Medical DevicesMedical Devices
Procurement planningProcurement planning
Medical devicesMedical devices
registryregistry
Medical DevicesMedical Devices
SpecificationsSpecifications
Healthcare
Integrated
Information
system

13. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974
Health care catalogues in PEPPOL
Semantic shift in the use of catalogues in pre and post award phases
Incorporation of GMDN in the appropriate UBL documents
Definition of appropriate services for facilitation of PEPPOL and
healthcare catalogues (i.e. Healthcare attribute server)
Incorporation of product monitoring and vigilance mechanism

14. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974
Thank you for your attention
Any questions?