Introduction to HCPSS Google Apps for Education (GAFE) best practices.

1. Google
Apps for
Education
AS SEEN ON
TV

2. Prepared
By
Mike
Glennon
AS SEEN ON
TV

3. Tech Stress?

4. What a Mess!

5. Wait…Help
is Here!

6. Go
Today!

7. You’ll Kick
Yourself for
not Going
GAFE
Sooner!

8. Easy to
Log in

9. Works on
Desktops!

10. Works on
Laptops!

11. Even works
on the
kids’
iPads!

12. Dishwasher
Safe!

13. Collaborative
Environment for
Staff and
Students!

14. Patented
Sharing
Button!

15. Great For…
Meeting
Minutes
School
Surveys
…AND MORE!

16. Hundreds
of Uses!

17. BEST
PRACTICES

18. BEST PRACTICES
Use Separate
Web Browsers

19. If you ever use your
personal Google
account at school, use
2
web browsers
(1 for each account)

20. ……….....Firefox
………......Safari
………….Chrome
Web Browsers

21. Chrome and
GAFE work
well together.
HINT

22. https://hcpss.me

25. BEST PRACTICES
Stay
Organized

26. Use folders
and naming
conventions
to stay
organized

27. Consider How You
Organize When
Choosing a Naming
Convention
Last
Name
First
Name
Class Project

28. Consider How You
Organize When Using
Folders
Organize by
quarter,
then project

29. Consider How You
Organize When Using
Folders
Organize by
student,
then project

30. Color Code Folders
Organize by
student,
then project

31. BEST PRACTICES
Share Smart!

32. Always Share as
VIEW ONLY
(Unless you want others to edit)

33. Change OR Remove
Access
Click to
change
access
Click to
remove
access

34. BEST PRACTICES
Share Smart!
(Part 2)

35. When sharing to
students, DO NOT
notify via email
Uncheck
this box

36. BEST PRACTICES
Share Smart!
(Part 3)

37. Create Contact Lists
for Easy Sharing
(Search for students and staff)
Click
Contacts

38. Create List
Click New
Group

39. Create List
Click New
Group and
name your
group

40. Add People
Search,
Check next
to name,
Click
Group icon
& Select
Group.
Click Apply

41. Share to Groups
Type group
name,
select
group & set
sharing
options *Note: When you
select a group, all
member names will
appear under
“Invite People”

42. BEST PRACTICES
Public GAFE
Vs.
Private GAFE

43. Vs.

44. You have 2
GAFE
Accounts
Private
Public

45. •Can only share items with
other HCPSS staff and
students
•ONLY Forms can be shared
outside

46. •Administrative documents
•Teacher planning
•Student work
Appropriate
For…

47. •Can be shared outside
HCPSS
•If created in Public side,
CANNOT be shared to
Private side

48. •Community calendars
•Team or school websites
Appropriate
For…

49. You have 2
GAFE
Accounts
You can only be
signed in to 1
account at 1 time

50. ACT NOW!
Limited
Time Offer!

51. Order Now!
3 Easy Payments
of $0.00
CARD AnotherCard
1-555-HCPSS-GAFE
90 Day
Money Back
Guarantee!

52. Learn More &
Get Started
sites.google.com/a/hcpss.me/gafe/

53. All Photos:
Microsoft Office Online Images
All Screen Captures:
Google Apps for Education,
Howard County Public School System
IMAGE
CREDITS