A basic presentation on effective PowerPoint presentations and displaying PowerPoint on TV

1. PowerPoint™
Presentations
Slide #1

7. Slide #8

8. The PowerPoint Problem
Slide #9

9. Boring
Slide #10

10. Replacement to a
Memo
Slide #11

11. Crutch
Slide #12

12. Too Long
Slide #13

14. Boring
Slide #15

15. The Problem
• Too much information in the presentation
• Too much information on the slides
• Reading
• No Preparation
• Not knowing their subject and
• Expect a PowerPoint
Slide #16

16. Too Much Power
Slide #17

18. Slide #19

20. Slide #21

23. Blame PowerPoint
Slide #24

24. “The use of the PowerPoint presentation
has been a disaster. It should be ditched.”
– John Sweller
Slide #25

25. Crutch
• It’s not a teleprompter
• It’s not a substitute for handouts
• It’s not a thought organizer
– PowerPoint has been accused of oversimplifying
complex issues
– PowerPoint has been accused of promoting lazy
thinking (The thought that everything can be reduced
to a couple of bullets)
• It can stifle conversation with the audience
• It turns poor presenters into robots
Slide #26

26. Crutch
Slide #27

27. Originally For the Mac
Slide #28

28. A Good Presentation
Slide #29

29. Is PowerPoint
Needed?
Slide #30

30. Presentation Concept
Content Design Delivery
Slide #31

31. Garr Reynolds
Slide #32

33. Slide #34

34. Answer:
• Who is the audience?
• What’s the visual medium most
appropriate?
• What’s the Central Point?
• What’s the Carry Away?
Slide #35

35. What’s The End
Game?
Slide #36

36. “… a lot of people have given up on writing the
documents. They just do the presentations.”
– Robert Gaskins
Slide #37

37. document
Slide #38

38. slideument
Garr Reynolds
Slide #39

39. Presentation Concept
Content Design Delivery
Slide #40

40. Concept:
Use PowerPoint to
Support the Message
Slide #41

41. Presentation Concept
Slides Notes Handouts
Slide #42

42. 1. The Slides The Audience will
see
Slide #43

43. 2. The Notes you will see
Slide #44

44. 3. Handout to be taken away
Slide #45

45. Presentation Concept
Slides Notes Handouts
Slide #46

46. Content
Slide #47

48. Design
Slide #49

50. “Our lives are frittered away by detail:
simplify, simplify.”
– Henry David Thoreau
Slide #51

52. We Sell Fresh Fish Here
Slide #53

53. Fresh Fish Sold Here
Slide #54

54. Fresh Fish Sold
Slide #55

55. Fresh Fish
Slide #56

56. Fish
Slide #57

58. Tips
Slide #60

59. Blogs are like Sharks

60. A shark must keep moving or die
 A blog must be regularly updated or it too
will die
 How often should you update your Blog?
 Some successful blogs are updated once
a week, others several times a day.
 The key is to be consistent.

63. Most Workers Would Use
Cycles
Likely Not
28%
Likely Use
72%

64. Most Workers Would Use
Cycles
Likely Not
28%
Likely Use
72%

65. 72%
Slide #67

66. 72%
Slide #68

67. The Rule of Thirds
Slide #69

68. A Wise Person:
Is made and not born
Slide #70

69. A Wise Person Knows…
• When and how to make “the exception to every
rule.”
• When and how to improvise. Wisdom is “moral
Jazz.”
• How to choose among virtues or rules when they
conflict.
• Finally, a wise person uses these moral skills in
pursuit of the right aims, to serve and not to
manipulate.

70. Assertion-evidence
slide
Slide #72

71. Iron
• An abundant metal, makes up
5.6% of Earth’s crust
• Properties:
– Shaped, sharpened and
welded
– Strong and Durable
• Accounts for >95% of metals
used
• Iron ores discovered in
Michigan’s Upper Peninsula
• Soon found other ores in upper
Wisconsin and Minnesota
Slide #73

72. Iron ores make up 5.6% of the Earth’s crust
and account for 95% of the metals used
Is strong and Can be shaped,
durable sharpened and welded

73. This sentence headline makes an assertion on the first topic
in no more than two lines
Image(s)
supporting
above assertion
If necessary, identify key assumption or background for
audience—keep to two lines (18–24 point type)
Slide #75
75

74. Fragments quickly outpace the blast wave, and become
the primary hazard to personnel
Slide #76
76

75. This sentence headline makes an assertion
on the second topic in no more than two lines
Call-out, if necessary:
Call-out, if necessary:
keep to one or two lines
keep to one or two lines
Image or equations supporting
the headline assertion
Call-out, if necessary:
Slide #77
keep to one or two lines
77

76. Presentation Concept
• Content
• Design
• Delivery
Slide #78

77. Presentation Concept
Content Design Delivery
Slide #79

78. Delivery
Slide #80

79. Slide #81

80. Too Much
Slide #82

81. Too Little
Slide #83

82. Slide #84

85. Slide #87

86. Slide Master List
Slide #88

87. Your Handout
Slide #89

88. Practice
Practice
Practice
Slide #90

89. Slide #91

90. It’s All They See
Slide #92

91. Selected Income Characteristics, continued
C o u n ty o f C ity o f
V an F ort
C h ara cteristic Hunt K a u fm an R ain s R o ckw all Za n d t C o m m erce D alla s W o rth Plan o
In co m e, 1999
M ed ia n H o u se h o ld 36,752 44,783 33,712 65,164 35,029 24,065 37,628 37,074 78,722
M ed ia n F am ily 44,388 50,354 40,329 71,448 41,175 37,284 40,921 42,939 91,162
P er C a p ita 17,554 18,827 16,442 28,573 16,930 14,444 22,183 18,800 36,514
R e al In co m e , Percen t
C h a ng e 1989-1 999
M ed ia n H o u se h o ld 11.9 26.5 19.5 18.4 28.1 12.7 5.5 7.6 12.5
M ed ia n F am ily 12.0 23.8 21.9 16.1 27.0 29.5 - 1.2 6.8 18.0
P er C a p ita 14.2 25.4 18.3 22.4 28.8 15.2 4.9 10.1 28.9
H o u se h o ld Inco m e C a teg o ry,
B y N u m b er 1999
H o u se h o ld s 28,751 24,363 3,637 14,581 18,233 2,839 452,009 195,309 81,179
L e ss th an $10,00 0 3,348 2,090 442 492 2,294 702 47,522 20,658 1,982
$1 0,000 to $14,99 9 2,283 1,397 309 421 1,512 316 27,270 13,486 1,595
$1 5,000 to $24,99 9 4,090 2,528 575 1,044 2,763 443 65,666 28,887 3,998
$2 5,000 to $34,99 9 3,953 3,150 560 1,334 2,540 374 68,020 28,592 5,670
$3 5,000 to $49,99 9 4,957 4,475 663 1,970 3,264 326 77,132 34,179 9,446
$5 0,000 to $74,99 9 5,656 5,384 633 3,272 3,482 368 74,160 35,369 15,798
$7 5,000 to $99,99 9 2,501 2,804 279 2,381 1,275 168 36,030 16,814 12,851
$1 00,000 to $149,999 1,348 1,842 135 2,178 732 82 29,478 11,123 16,880
$1 50,000 o r m o re 615 693 41 1,489 371 60 26,731 6,201 12,959
H o u se h o ld Inco m e C a teg o ry,
B y P ercen t 1999
H o u se h o ld s 100.0 1 00.0 100.0 100.0 100.0 100.0 1 00.0 1 00.0 1 00.0
L e ss th an $10,00 0 11.6 8.6 12.2 3.4 12.6 24.7 10.5 10.6 2.4
$1 0,000 to $14,99 9 8.0 5.7 8.4 2.9 8.3 11.2 6.0 6.9 2.0
$1 5,000 to $24,99 9 14.2 10.4 15.9 7.1 15.1 15.6 14.6 14.8 4.9
$2 5,000 to $34,99 9 13.8 12.9 15.4 9.2 14.0 13.1 15.0 14.6 7.0
$3 5,000 to $49,99 9 17.2 18.4 18.2 13.5 17.9 11.5 17.1 17.5 11.7
$5 0,000 to $74,99 9 19.7 22.1 17.4 22.4 19.1 13.0 16.4 18.1 19.4
$7 5,000 to $99,99 9 8.7 11.5 7.7 16.4 7.0 5.9 8.0 8.6 15.8
$1 00,000 to $149,999 4.7 7.6 3.7 14.9 4.0 2.9 6.5 5.7 20.8
$1 50,000 o r m o re 2.1 2.8 1.1 10.2 2.0 2.1 5.9 3.2 16.0

92. Clarify, but Explain
Slide #94

93. Visualize
Slide #95

94. Teleprompter
Slide #96

95. Use of a standard for
PowerPoint™
Presentations for TV

96. PowerPoint on TV: The bad
• TV Resolution and Computer
Resolutions are different
– Computer Resolutions are much better
• The conversion from PowerPoint to
TV is not very tolerant of some colors

97. PowerPoint on TV: The bad
• Stay away from the edges
– The conversion process might ‘clip’
about .75 inch from all sides
– A good open border makes a slide
appear cleaner

98. PowerPoint on TV: The bad
• Small Fonts are Hard To Read
– Use at least a 24 point font for the
header
– Don’t use anything smaller than an 18
point font for other text

99. PowerPoint on TV: The bad
• A Big Block of Text is Hard To Read
In fact, researchers have found that with most slides being
on the screen for only about 20 seconds, the reader is
forced to look at the start of the sentence and jump to the
end or read it once and want to read it again. People read
at different rates and if you are talking and there is a
screen full of text, they will start reading and either tune
you out or read along or just ignore you. Tell them what
you want to say and if you need a note to help, write it
down somewhere. It all starts to look like a big block of
stuff that is hard to read and then is difficult to convey. Is
this not getting harder and harder to read and it is not at
the smallest size. This is 19 point type. It just is confusing
and messy. And to think, you know the concept from the
header: A big block of text is hard to read.

100. PowerPoint on TV: The bad
• Some colors are bad for TV
– Avoid pure RED
• It bleeds on TV
• Some TVs will make a buzzing sound
– Use a Brick RED if you need a red
color

101. PowerPoint on TV: The Good
• This background is better
• Short bullets are better
– Don’t read from the slides
• Spread text out over several slides

102. The outer box is the limit of
visible area for many TVs
The Inner box is the TV Safe Area. It is
best to stay in this area.

103. PowerPoint on TV: The Good
• A well-thought out presentation will
effectively convey your message

104. PowerPoint on TV: The Good
• Short bullets are better
– Don’t read from the slides
• Spread text out over several slides

105. This is a second option
• Don’t use blocks of text
– It is very ineffective
• Punctuation is not needed
– If you need it regularly, your bullets are
too long
– Use only when necessary
– Be consistent

106. Give your subtext here

107. MGTF Process and Timeline
Oct 07 July 08 Dec 08 June 09
Establish Preliminary Detailed
Impact Implementation
Study
MGTF Assessment
www.nceastmgtf.com

109. Marine Corps Installations East
Through December 2008
80,000
70,000
60,000
50,000
59,044
40,000 56,623
53,705 73,963
51,730 71,963
30,000
20,000
10,000
10,908
10,738
10,351 10,351
0
2006 2007 2008 2009 2010 2012
Total Planned Civilians Active Duty

110. New River Place –
Zoning Text 50’ W x 180’ D Lot
Amendment
9,000 sq. ft. Lot

111. New River Place –
Zoning Text 50’ W x 180’ D Lot
Amendment
25’ Front
Setback
6’ Side
Setback
25’ Rear
Setback
9,000 sq. ft. Lot

112. New River Place –
Zoning Text 50’ W x 180’ D Lot
Amendment
25’ Front
Setback
6’ Side
Setback
25’ Rear
Setback
9,000 sq. ft. Lot

113. New River Place –
Zoning Text Two 25’ W x 180’ D Lots
Amendment
25’ Front
Setback
6’ Side
Setback
25’ Rear
Setback
Two 4,500 sq. ft. Lots

114. What it actually looked like

115. City Seal Slide
Slide #118

116. New Business
Consideration
FY 2010
Capital Improvements Plan
Agenda Item #11
Slide #119

117. Community/Public Safety
Project Name Status Total Cost
Community Programs
Sturgeon City Boardwalk III 600,000
Chaney Creek Bioremediation Ph. II Exec 350,000
Fire
Georgetown Training Facility 204,000
Fire Station #5 2,946,500
Fire Station #6 Exec 3,302,500
Renovate Northwoods Fire Station Exec 486,750
Renovate Fire Station #4 Exec 497,500
Slide #120

118. New Business
Budget Amendment
FY 2009 Public-Private
Partnerships
Agenda Item #12
Slide #121

119. Review Criteria
10% Obvious Need for Support
Historical Service or Demonstrated
15%
ability to perform
Alignment to Mission, Vision or
40%
Goals
15% Good Nonprofit Practices
20% Cost Effectiveness of Proposal
Slide #122

120. Committee Recommendation
10 Applications Received
• 8 Previously Funded
• 2 New
Slide #123

121. ACCOMPLISHMENTS/PROGRESS
RECYCLING
• $121,209 saved by municipal crews assuming recycling
collection
• Established two crews for curbside recycling collection
• Recycling participation increased from 36% to present 44%
• 1124 tons of recyclable materials collected in FY06-07
• 1427 tons of recyclable materials collected in FY07-08
• $112,029 savings in disposal fees

122. ACCOMPLISHMENTS/PROGRESS
CURBSIDE COLLECTIONS
Refuse collection crews decreased from 9 to 6
Sanitation personnel decreased from 41 to 37 employees
through attrition
For FY 06-07 & FY 07-08 approximately $128,000 saved in
salaries, not including benefits
Worker’s compensation cost decreased
CY 2005 - $79,505.51
CY 2006 - $174,816.64
CY 2007 - $6,915.50
CY 2008 - $15,739.64

123. Recycling Progress
FY06-07 FY07-08
1,124 Tons 1,427 Tons
$112,029 savings in disposal fees
Slide #126

124. Sanitation Status
Then Now
Refuse
9 6
Collection
Crews
41 37
Sanitation
personnel
Slide #127

125. Workman’s Comp Claims
$200,000
$150,000
$100,000
$50,000
$0
2005 2006 2007 2008
Slide #128

126. New Business
Consideration
COPS Hiring Recovery
Program Grant
Agenda Item #13
Slide #129

127. 10” X 7.5”

128. JPD Issue #1: Growth
120
Thousands
Calls for Service
100
80
60
40
20
0
2004 2005 2006 2007 2008
Slide #131

129. Redeployment has been effective
Priority 1 Response Times
5:50
FY09 Thus Far This Year
6:50
FY08
6:47
FY07
7:25
FY06
6:40
FY05
6:30
FY04
6:26
FY03
6:37
FY02
6:25
FY01
5:30 6:00 6:30 7:00 7:30

130. New Business
Site Plan Modification
Westpark Shopping Center
Agenda Item #1
Slide #133

131. Vicinity

135. Can We Improve?
Slide #138

136. Presentation Concept
Content Design Delivery
Slide #139

137. Slide #140

140. Do this first
Slide #143

142. Crutch
• It’s not a teleprompter
• It’s not a substitute for handouts
• It’s not a thought organizer
– PowerPoint has been accused of oversimplifying
complex issues
– PowerPoint has been accused of promoting lazy
thinking (The thought that everything can be reduced
to a couple of bullets)
• It can stifle conversation with the audience
• It turns poor presenters into robots
Slide #145

143. Fragments quickly outpace the blast wave, and become
the primary hazard to personnel

144. Is PowerPoint
Needed?
Slide #147

145. Boring
Slide #148

146. Next
• What are your Experiences
• What’s the impact of PowerPoint on your
organization?
• What Are Your Organization’s Rules?
• How do you guide PowerPoint on TV?
– Creation of a NC3C Guide?
Slide #149