Presentation on the upgrade project for the DSpace Repository "TARA" for Trinity College Dublin. http://www.tara.tcd.ie/ Presented at Open Repositories 2010 by Niamh Brennan TCD, Gavin Henrick Enovation Solutions

1. Move on up!
TCD TARA & the Benefits of Dspace 1.6
Niamh Brennan, Trinity College Dublin
Gavin Henrick, Enovation Solutions
Garret McMahon Ciarán Walsh (Project Mgr)
Kevin Kiely Pere Villega
Stephen Ryan Phillip Franks
Donal Lyons Christian Stynes
OR 2010, Madrid
July 8th 2010 1

2. Trinity College Dublin
TARA 2005-2009
 Tight Integration with Oracle based systems
• TCD RSS - CERIF Compliant CRIS
• Student Records Systems
• Authentication systems
 DSpace version 1.3.2
• Heavily customised
• Running on Oracle
• End of life servers
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3. CURRENT RESEARCH INFORMATION SYSTEM
- CV-driven
- Fully integrated with complementary systems
- initial population from Human Resources records
- updated & enhanced ‘live’ by researcher,
- mediated input on-demand (Library-based service)

4. Research Profile on College Staff Directory
Trinity College Dublin

5. Personal URL/Research Webpage

6. Live feed on to School webpages

9. Trinity College Dublin

10. Trinity College Dublin

11. Trinity College Dublin
• Research publications
• Etheses
• Epublishing/Grey Literature
• Images

12. Repository with Added Value
Trinity College Dublin
Link to Researcher’s Profile
Link to live ISI Citation Record

13. TARA Institutional Repository - in an Integrated Environment
Library
Research Support System
• Bibliographic metadata
Web Services (ISI, etc.) Human
Institutional • Research Expertise Resources
Repository • Project tracking
Physical
FTP server Resources
DMZ DMZ
Financials
Web server
External Bodies
• The web /
•Search engines etc.
• OAI harvesters eg External Bodies External Bodies Student
• RIAN: Ireland’s • Thesis Print-Shop • Portal Reviewers Administration
•Open Access
Research Portal

14. Trinity College Dublin

15. Research Support System with Fulltext Links
Trinity College Dublin

16. RSS/TARA
Trinity College Dublin E-Thesis Submission Workflow
Student:
Adds metadata
Uploads file/s
Applies restriction (if any)
Agrees to Licence
Supervisor:
Checks -
Reject Correct file
Restriction/Stay
Keywords
Citations/Sponsors
Approve
Student:
Approve Adds note & contact details
Reject Graduate Studies Office/Dean: Issues command to print the
1. Approves/disapproves thesis
application for stay
Theses Centre:
Prints thesis
Contacts student

17. TARA was getting old...
 DSpace 1.3.2
 Based on old server stack
 Didn’t adequately support local community administration
 Metadata tidying was slow and laborious
 Statistics were not strong
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18. Trinity Irish Art Dublin
Trinity College Research Centre
• Digital Image Projects
• Self-managed – more devolved
Insert TRIARC slide
administration required

19. Trinity College Dublin
TARA – National Portal: RIAN
During upgrade RIAN.ie was being developed
(also by Enovation Solutions)
 National Research Portal
 Had custom harvesting requirements
 Included Funder information
 Required metadata normalisation
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20. Trinity College Dublin
The Project - Scope
Project was multi-purpose
 Upgrade TARA to DSpace1.6 if released on time
• Option to upgrade to DSpace 1.5.2 as fallback plan
 Maintain and extend the customisations for increased
functionality.
 Migrate to new server infrastructure
 Build test cases to cover old and new codebase
 Implement compliance changes for national portal
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21. Trinity College Dublin
TARA - Upgrade
Tara was DSpace 1.3.2 and had a range of changes
 Single Sign On with the RSS
 Custom authentication permissions with LDAP
 Custom E-theses submission system
 Hiding empty collections
 Integration
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22. Trinity College Dublin
TARA - Infrastructure
TARA servers were nearing end of life
 New virtual infrastructure in TCD
 New server configuration including OS
 Replica infrastructure needed for test development
 Tight cooperation between IT and Dev teams
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23. Trinity College Dublin
TARA - Testing
Implement rigorous test cases to ensure successful migration of:
 Data
 Workflow
 Customisation
 Integration
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24. Trinity College Dublin
TARA – Go Live preparations
Preparations coming up to Go Live date
 New virtual hosting commissioning, backup/recovery process
validation
 System Upgrade and Data Migration dry runs to assess Go
Live duration & down time for users
 Bulk of bitstreams copied to new system in advance so Go
Live only required sync of changes/additions
 Integration testing with RSS & LDAP test systems
 Testing against DSpace 1.6 Release Candidates
 Modular code packages for rapid deployment
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25. Trinity College Dublin
TARA – re-Launch Day
The day of go live was a waterfall of mini projects
 DSpace 1.6 final released
 Lock live site
 Snapshot live site to the new server
 Perform the upgrade on new setup
 Re-apply all customisations
 Run automated tests and rerun manual tests
 Update server/domain configs
 Turn it on

26. Trinity College Dublin
The Team
Trinity College Dublin Enovation Solutions
Niamh Brennan Gavin Henrick
Garret McMahon Ciarán Walsh (Project Mgr)
Kevin Kiely Pere Villega
Stephen Ryan Phillip Franks
Donal Lyons Christian Stynes

27. Trinity College Dublin
The Benefits

28. Benefits for Autonomous Communities
Trinity College Dublin
 Community administration
 Meta data import/export
TRIARC  New statistics opportunities
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29. Implemented Open Search for TARA/Microsoft RIC querying
Trinity College Dublin

30. Trinity College Dublin

31. Trinity College Dublin

32. Trinity College Dublin

34. Trinity College Dublin
RIAN COMPLIANCE
National Portal www.rian.ie
 Showcase of Irish Open Access published research
 Content from 7 Irish Universities and Dublin Institute of
Technology
 Harvesting normalised metadata including
• Funder
• Peer review status
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35. Trinity College Dublin

37. Trinity College Dublin

38. Trinity College Dublin

39. • Fulltext search of TARA for ‘SFI’, ‘Science Foundation Ireland’
• Export Trinity College Dublin
metadata of search results
• Add ‘Science Foundation Ireland’ to dc.contributer.sponsor
• Import the metadata

40. Trinity College Dublin
Batch edit to include Funder names

41. Trinity College Dublin

42. Trinity College Dublin

43. Trinity College Dublin

45. Trinity College Dublin
Upcoming Changes
Phase 2 of upgrade planned for Q3 2010
 Enhanced embargo feature
 Advanced reporting
 Significant UI changes
 Rebuild of Minho stats on 1.6 base
 Implementation of Author alerts
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46. Trinity College Dublin
Contacts Details
Niamh Brennan Gavin Henrick
niamh.brennan@tcd.ie gavin.henrick@enovation.ie
Enovation Solutions
www.enovation.ie