2. Overview
• Time & time wasters
• Advantages of TM
• Barriers
• Plans, tips & techniques
• Setting Boundaries
• Calls and emails
• Filing (Spring cleanings)
• Procrastination
• Delegating
3. Time
• Time is yours
• Time is life – remember the story about
the money that appears every morning
• Time is money - how much money is your
time worth?
4. Time wasters
• Lack of personal organization
• Getting priorities confused
• Limited delegation
• Trying to manage a wide
spectrum of activities
• Lack of information
• Slow communication
• Interruptions
• Others’ lack of organization
REAL EXCUSE
5. Time wasters
• Lack of punctuality
• Procrastination
• Undertaking activities
without considering
the consequences
• Dated processes
• Not setting boundaries
• Emergencies
• Calls and emails
• Meetings
• Bosses’ inadequate
demands
REAL EXCUSE
21. Month’s plan
At the beginning of the month take
some time to think and make a list
of things you want to do over the
month.
Perhaps you can choose an item
from each section
22. Weekly plans
Every week, look at the list of
objectives for the month.
Think of an activity you can do that
will take you closer to the
objective of the month
Put it on your agenda
23. Useful tips
Breakfast Planning
Commuting Solving Problems
Emails Doing something towards
your goal
Meetings Having a coffee
Calls Commuting home
Lunch Personal things
Unexpected things Dinner
Break up your schedule to allocate time for routine activities
25. Useful lists
• Master action List
• Daily action list
• Weekly check list
• Monthly check list
• Year plan
26. Setting boundaries
Saying NO
•If boss overloads you….
•This sounds interesting. Can I look
at my schedule, can I speak to my
wife….
•I’d love to but…
•Think about What when, how
28. Telephone calls
• 067
• Make list of calls you need to make
• Preparing for calls- 5W
• Don’t answer calls when busy
29. Emails
• Sort them out before reading
• Read all before responding
• Create templates
• Set automatic filters
News letters
Priority
Reading
Reports
31. Reducing Floods
• Unsubscribe from publications you are no
longer interested
• Put filters in your email
• Cancel catalogues you no longer use
• Tick the box so that companies won’t send
unwanted info
33. Procrastination
Present when we:
Feel unsure of ourselves
Believe it’s going to be boring
Think someone else will do it for us
INVEST 8 MIN PLANNING & SAVE 1 HOUR A DAY
34. Delegating
When….
You are not the best person for the job
The job would take longer if you did it
Rountine tasks prevent you from doing
other things
Another department can do it better
35. Delegating
How?
Get organized to explain it
Have the delegatee explain it back to you
Make delegatee feel free to ask questions
IF YOU CANT DELEGATE YOU CANT GET PROMOTED