1. JICA PV SYSTEM INTRODUCTION PROJECT
(THE PROJECT FOR CLEAN ENERGY PROMOTION USING SOLAR PV SYSTEM)
2. JICA PV System Introduction Project
PROJECT OVERVIEW
Exchange of Notes (E/N) signed on December 8, 2009
Japan to provide Grant Aid of 530MYen
For the Project to promote clean energy using Solar PV System in
FSM
Grant to be executed by JICA thru “Grant Agreement (G/A)”
Project to be executed by Crown Agents thru “Agent Agreement
(A/A)”
Committee to be established to discuss all necessary matters
Project scope: Introduction of 160 kW grid-connected PV system in
Palikir
20kW at President’s Office
Battery installation for power-outage backup
140kW at PCM-FSM campus
3. JICA PV System Introduction Project
COMMITTEE
Committee to be established by FSM Government
(Authority)
Chaired by representative of Authority
Members: Representatives from Authority and JICA
Advisor: Representative from Agent
First meeting to be held immediately after Agent Agreement
Committee to discuss all matters related to the Project such
as;
Implementation schedule
Determination and/or modification of the Components
Modification of the Project
Others related to Projects, etc.
4. JICA PV System Introduction Project
PROJECT SCHEDULE (Updated: October 13, 2011)
Decided to purchase 20kW additional capacity by remaining budget of M¥20
20kW at President Office, 160kW at COM-FSM
2010 2011 2012 2013
11 12 1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 4 5 6 7 8 9 10 11 12 1 2 3
Agent Agreement
Tender
(Preparation)
Equipment
Production (Production)
Transportation
(Civil Work)
Installation
(Equipment)
Commissioning
/Completion
(1.0 Mos) (1.25 Mos) (0.75 Mos) (1.0 Mos)
Training
5. JICA PV System Introduction Project
AGREEMENT PROCEDURES
(Preparatory Survey)
Dec. 8, 2009 Exchange of Notes (E/N)
within 7 days
Feb. 1, 2010 Grant Agreement (G/A) after B/A
Notification of Opening of the Account and
Apr. 28, 2010 Banking Arrangement (B/A) Request for the Payment (NOA, RP) to JICA
May. 30, 2010 Congress Approval
Jully 8, 2010 530MYen Paid from JICA to FSM Account
Nov. 22, 2010 Agent Agreement (A/A)
Feb. 14, 2011 Consultant Agreement
Crown Agents visiting FSM (2/21 – 2/25)
Feb. 25, 2011 1st Committee
(Tender: Apr. 5 – May 19, 2011)
Aug. 9, 2011 Supplier Contract
Procurement/Construction
Completion
6. JICA PV System Introduction Project
FUNDING PROCEDURES
Open “Account” in a bank in Japan to receive the Grant
“Account” to be opened within 14 days after G/A
Notify JICA of opening of the “Account” within 7days
Funds need to be completely disbursed within 12 months after execution of the Grant
Disbursement Procedures
Agent to make funds transfer request to Bank with;
Detailed estimates of expenses and JICA’s approval on A/A
Bank to notify Authority of the request made by Agent
Bank to make payments to Agent if no opposition from Authority within 10 working
days
Agent to make payments to suppliers/service providers using the above advanced
funds
Authority to present, thru Agent, a report to JICA on those transactions
Reimbursement/Refund Procedures
When remaining amount is less than 3%, Authority can make reimbursement request
to Agent and use it for payments already made by Authority for the Project
Agent to request bank to transfer fund and make reimbursement to Authority
If disbursement is incomplete within 12months, Authority should refund the remaining
amount to JICA
7. JICA PV System Introduction Project
OBLIGATIONS OF FSM GOVERNMENT
FSM Government should take necessary measures to;
Ensure prompt unloading and customs clearance at ports
Ensure exemption of customs duties, internal taxes and other
fiscal levies
Accord project-related persons’ entry into FSM
Ensure proper maintenance and use of the Components
Give due environmental and social considerations
Provide necessary information to JICA upon request
Others referred to in the Article 10 of G/A
8. JICA PV System Introduction Project
LAYOUT PLAN (PRESIDENT’S OFFICE)
9. JICA PV System Introduction Project
LAYOUT PLAN (COM – FSM)
10. JICA PV System Introduction Project
SYSTEM DESIGN (PRESIDENT’S OFFICE)
20 kWp Solar Array on
Presidents Office
Automatic
disconnect unit PUC public grid
(PV) kWh meter reductant master controller
DC/DC DC//DC DC/AC
By-directional
kWh meter
110 V / AC
President
office