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Create Online Forms Using Google Docs – Tutorial <br />Need to do an online survey or assessment? Maybe you need to collect inventory information for your class. Forms can get complicated and time consuming if done from scratch. Google Documents allows you to create the form but you can also email or embed the form onto your blog. The information gathered is then stored on a spreadsheet in your Google Documents.<br />Instructions<br />Create the Form<br />For this tutorial, we will be creating an inventory list of equipment in your building. The form can then be emailed or embedded onto a wiki or a blog for the teachers to complete. <br />Create a free google docs account if you don’t already have one, and login. <br />Near the top right hand side of the screen, click on “Create New” and then “Form”<br />You will be presented with a simple form you can edit. The current question you are editing will be displayed with a yellow background. The first question will be a “Text” based question, so you don’t have to delete the default first question. In this question you will be asking for the person’s name. Make sure to mark the question as “Required”, so users cannot skip it.<br />To create a new question go to the top left hand side of the Google Docs interface and click on “Add Items” and then on “Multiple Choice” This will create a question with a number of items the user will be able to choose from. In this question you will be asking for the computer type.<br />Next to the “Add Item” button you will find the “Theme” button; click on it to see a wide variety of themes. Click the one most appealing to you, then, hit the “Apply” button. For this project I picked the “Binary Blue” theme.<br />Enter the question’s title. Add the first Item on the menu “Desktops” and then the second “Laptops”. Check the box to make it a required question and click “Done”Enter the question’s title. <br />Add a final “text” question to ask for computers’ serial numbers. Add click on the “Done” button to finish.<br />Add a Template<br />Now that we finished making our simple computer equipment inventory form, we are going to change its look to make it more appealing to the public. <br />.<br />Making the Form Accessible on the Web<br />Once we are done creating our form it will be automatically published by Google Docs. We now need to notify our users of its existence and how to reach it. Google Docs provides tow methods to accomplish this: You can embed the form in a website or email it. For this project we are going to email it. <br />In the top menu bar of the Google docs form menu, next to the “Add Items” and “Theme” buttons, you will find the “Email this form” button. Enter all email addresses you want to send the form to in the space provided, using a comma to separate them. Press “Send” button to send the form. <br />Viewing Results<br />Google Docs Forms will store the answers from each user on a spreadsheet. To view this spreadsheet, go to the forms menu and click on “See responses”. Then click on “spreadsheet”. You can return to edit the form by clicking on “Form” and then “Edit form”. <br />Google Docs will graph the data for you as well. On the main forms edit menu, click on “See Responses” and then “Summary”.<br />