Ensuring Your Mortgage File Sharing Solution is Secure and Compliant
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With ever expanding regulation and the threat of internet attacks it is more important than ever to have a secure and compliant file sharing solution. focusIT, Inc has developed a cloud based file share system specifically for Mortgage companies and professions. It is a turn key solution that ensures all your corporate files and client interactions are secure and compliant. You can get started today, just visit http://www.focusitinc.com/pulse-secureshare
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Ensuring Your Mortgage File Sharing Solution is Secure and Compliant
- 1. Welcome Ensuring Your File Sharing & Email Solutions Are Secure and Compliant Hosts: Josh Bopp Rebekah Stevens Paisley Coxsey President Account Manager Relationship Manager focusIT focusIT focusIT
- 2. Welcome Compliance Now Includes Ensuring Borrow Data, in all Forms, is Secure Today’s mortgage environment is vastly different than when most file sharing and email solutions were initially implemented Keeping borrower data safe is now core to every mortgage operation and key to staying compliant Showing how borrower information is shared with outside parties is now a key step in compliance audits
- 3. Welcome Today’s Common Information Sharing Methods: Email USB Drives Cloud Drives
- 4. Welcome Mortgage Professionals Way of Thinking and Handling Borrower Files Must Change I’ll just email the W2…
- 5. Welcome Method 1: Email The Evolution of Email: Email has assumed the role of being the primary data and file transport system for most enterprises Email attachments have grown Sensitive borrower information is often included inside attachments
- 6. Welcome Method 1: Email Challenges with Email: Attachment size restrictions Unencrypted borrower data Use of personal Webmail accounts Retention policies
- 7. Welcome Method 1: Email Solutions to Email Challenge: Utilize secure sharing solution for large files Deploy policy-based encryption Enforce company policy against personal email accounts Deploy archiving
- 8. Welcome Method 2: USB Drives The Evolution of Physical Media: USB drives provide easy, reliable mobile computing Unaffected by file size limits Sensitive borrower information is often stored
- 9. Welcome Method 2: USB Drives Challenges with USB drives: Scattered data across multiple locations Unencrypted borrower data Highly susceptible to loss, damage or stolen borrower data
- 10. Welcome Method 2: USB Drives Solutions to USB drive Challenges: NEVER USE USB DRIVES!!!
- 11. Welcome Method 3: Cloud Drives Evolution of Cloud Sharing Solutions: Solves encryption issues Solves mobility issues Solves file size issues
- 12. Welcome Method 3: Cloud Drives Challenges of Cloud Sharing Solutions: Data leakage Audit policies Retention policies
- 13. Welcome Method 3: Cloud Drives Solutions to Cloud Sharing Challenges: Deploy central, company-wide cloud drive solution Ensure company-wide solution enforces auditing rules consistent with mortgage compliance standards. Ensure retention policies keep all files for a minimum of 5 years
- 14. Welcome The New Priority #1: Security Employees Want Easy Access to Borrower Information Any Place, Anytime, Anywhere
- 15. Welcome The New Priority #1: Security Decision Makers Want Secure, Compliant Solutions Protecting Borrower Information
- 16. Welcome The New Priority #1: Security Recap—Solutions to Business Challenges: Deploy policy-based encryption to corporate email platform Deploy archiving solution to corporate email platform Deploy company-wide cloud drive solution that complies to mortgage compliance standards
- 17. Welcome Our Solution: SecureShare & Secure Email
- 18. Welcome Our Solution: SecureShare & Secure Email Strict adherence to mortgage compliance regulations Easy to manage and use Setup and managed by a partner you already know and trust with your PointCentral data Cost effective
- 19. Welcome Demo: SecureShare & Secure Email
- 20. Welcome Q&A Contact Us: focusIT, Inc Sales Team (480) 346-1299 opt. 2 sales@focusitinc.com Demo Sign-up: http://www.focusitinc.com/pulse-secureshare-demo-signup
Editor's Notes
- Change: Technology running most organizations is a minimum of 5 years old File servers Standard email solutions Removable media Safe data: Auditors top priority Outside sharing: Hot topic among auditors
- There are others, but we find our customers use a combination of these three.
- Most mortgage professionals are worried about security, but don’t really know what a secure environment means. Email is easy, fast and reliable—but unsafe.
- Easy, fast, reliable Scanners are cheap, and allow for rapid distribution of information that was once faxed or shipped Those same attachments very often contain the most sensitive information about our borrowers
- We’ve all run into the “max file size reached” errors from our borrowers and lenders Most sensitive information is contained in the email message or attachment, but anybody is open to viewing it Data leakage using personal webmail accounts, audits difficult Auditors more and more want all communications about a loan, not just the Point conversation log
- To solve attachment size limit, use a cloud drive app like Dropbox or SecureShare (we’ll show you ours later) Policy based means the user doesn’t need to specifically mark a message to be encrypted; ours has 650 phrases, for example (show you later) A lot of compliance is about process, policies and enforcement; this is one of those items Central, simple, searchable (we’ll show you ours, but there are numerous good players in the market)
- Data leakage, like personal webmail accounts Very, very easy to lose and has completely open borrower data
- One of the only easy ways to ensure data is encrypted end-to-end Most loan officers and processors started using to get files at home or other offices No limits on file sizes, just the overall container
- Same problems as personal webmail and USB drives, when deployed over personal accounts Most solutions require knowledge of mortgage industry to ensure auditing is enabled—same as PointCentral Similarly, cloud drive apps need knowledge of industry to ensure files are retained—even when deleted by a user
- That’s why they use email, USB drives and personal dropbox accounts in the first place This WILL NOT go away Business leaders must answer challenge, not ignore it
- Compliance rules are only getting tougher At direct odds with end users’ needs and wants
- Many choices, we’ll show you ours No USB drives or removable media
- 1. Secure, compliant, simple
- Standard technology, deployed with mortgage rules and regs in mind—not reinventing the wheel Simple to use, show you real world examples in a moment Less vendors to manage means more time closing loans On, or below, industry competitors’ pricing
- Pulse is a client service, and life cycle management solution, that automates your customer relationships to increase referrals, production and client loyalty.
- Pulse is a client service, and life cycle management solution, that automates your customer relationships to increase referrals, production and client loyalty.
- Pulse; less effort, more sales.