This document introduces Google Apps for Education for Greenwich Public Schools. It outlines the benefits of switching to Gmail from their current system, including no spam, large storage amounts, accessibility from any internet connection, and integration with mobile apps. Key Google Apps like Calendar and Docs allow for collaboration. The document notes critical differences between Gmail and their current system and provides instructions for logging in and migrating contacts and data to the new Gmail system, as well as resources for learning how to use Gmail.

1. Introducing Google Apps for Education For Greenwich Public Schools last updated by F. Kompar on 5/6/11

2. Benefits of Gmail No Spam (or very little…) Individual account storage: 7500MB (7.5 GB) Accessible from anywhere on Internet Connection No time limits or user limits Global lists available – for the ENTIRE faculty. Conference folders will be transferred to “Group” folders. Gmail is mobile – “there’s an app for that” on most Smartphones. last updated by F. Kompar on 5/6/11

3. More Benefits…Google Apps Google Calendar: Calendar is seamless, easy-to-use and can be shared with others. Google Docs: Collaborative tools for you and your students including Google Docs, Spreadsheets, Presentations and Forms (Surveys) Gmail for Students: Gmail for students coming in September for students in Grades 6-12. last updated by F. Kompar on 5/6/11

4. Migration from First Class to GmailCritical Differences Features that are NOT available in Gmail: “History”, “Unsend” Auto Log-out …ANYONE who signs onto your computer can get into your Gmail account if you do not log-out. Do not check “Stay signed in” Storage only limited by size (7500MB) not time. “News” folder will be replaced with Global Staff list. last updated by F. Kompar on 5/6/11

5. How Do We Log-In? Our URL (web address) is: http://www.google.com/a/greenwich.k12.ct.us You will use your current email address, i.e., John_Smith@greenwich.k12.ct.us - you’ll be given a generic password that will need to be changed after the first log-in. First time users will need to read the Terms of Use Agreement, Complete it and Accept it. That’s it…you are now able to use Gmail and the other Google App collaborative tools. last updated by F. Kompar on 5/6/11

6. Tasks Before Migrating to Gmail Go through First Class inbox and delete/read/act upon all email. Your emails in the current First Class system will NOT be migrated to the new Gmail account. Save, print or export Contacts to recreate in Gmail Contacts Personal Mail Lists Export or delete Folders/Email in Folders Export, save or print Calendars to recreate in Gmail last updated by F. Kompar on 5/6/11

7. Resources/Tutorials Wiki: http://gmail.greenwich.wikispaces.net/Home Atomic Learning Tutorials : http://www.atomiclearning.com (your email address is the username/password is “atomic”) Google Apps on Mobile Devices Gmail Basics Google Calendar Basics last updated by F. Kompar on 5/6/11