1. Microsoft®
Word 2010 Core Skills
Microsoft Office Word
2010
Lesson 7: Using Tables
Courseware #: 3240

2. Microsoft®
Word 2010 Core Skills
Lesson 7 Objectives
• create tables • insert and delete
• enter items into tables cells, rows and columns
• adjust rows and columns • format tables
• merge and split cells • modify table properties
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3. Microsoft®
Word 2010 Core Skills
Working with Tables
Columns
Rows
Individual Cell
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4. Microsoft®
Word 2010 Core Skills
Working with Tables
• Design overall appearance and layout of table
• Single line border appears for entire table by default
• Gridlines show on screen as guide only
• Use Show/Hide to check content in table
• Can apply alignment and formatting to cell contents
• Can merge adjacent cells horizontally and vertically
• Rotate text by 90 in cell, or use WordArt
• Can move table to any position using Table Selector
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5. Microsoft®
Word 2010 Core Skills
Working with Tables
• Table Tools Ribbons
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6. Microsoft®
Word 2010 Core Skills
Inserting a Table
• Insert Table best for simple table
• To insert table with equal column width and row
height:
– On Insert tab, in Tables group, click Table
• Drag from topmost box in grid to specify number of
columns and rows
• Word displays number of columns and rows for
reference in title area of list
• Maximum of 10 columns by 8 rows.
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7. Microsoft®
Word 2010 Core Skills
Inserting a Table
• For larger table, use Insert Table feature:
Table size Enter number of columns and
rows.
AutoFit Select how you want items
behavior entered in cells of table.
Remember Select as default for all new
dimensions for tables.
new tables
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8. Microsoft®
Word 2010 Core Skills
Drawing a Table
• To activate Draw Table feature:
– On Insert tab, in Tables group, click Table and then click Draw Table, or
– Under Table Tools, on Design tab, in Draw Borders group, click Draw
Table
• To draw:
– Table: click at top left corner of table and drag to lower right corner
– Horizontal border: click at left of border and drag to end of border
– Vertical border: click at top of border and drag to end of border
– Diagonal border: drag diagonally from one corner to other corner
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9. Microsoft®
Word 2010 Core Skills
Drawing a Table
• Use Eraser tool to erase borders in same way as drawing
– When active, cursor appears as
– Click at beginning of border to erase and drag to where you want to finish
erasing border
• To turn Draw Table or Eraser tool on or off, click button
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10. Microsoft®
Word 2010 Core Skills
Creating a Quick Table
• Pre-designed tables based on
commonly used document
layouts
• Can save own specific formats
and layouts to this list
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11. Microsoft®
Word 2010 Core Skills
Working with Text
• Use arrow keys to move through text in cell
• Use Tab to move to next cell, or Shift+Tab to move to previous cell
• To insert tab or indent, press Ctrl+Tab
• To create rows, in last cell in last column, press Tab
• Format text as if in regular document
• Wait until all text entered to decide what should change
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12. Microsoft®
Word 2010 Core Skills
Selecting Items in the Table
Entire column Click at top of column
Entire row Click in selection bar for row
Multiple columns or rows Drag across columns or rows
One cell Click at lower left of cell
Multiple adjacent cells Drag across cells
Multiple non-adjacent cells Select first cell, and press Ctrl as you click each
subsequent cell
Entire table Click Table Selector
• Under Table Tools, on Layout tab, in Table group, click Select and then option
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13. Microsoft®
Word 2010 Core Skills
Adjusting the Width or Height
• Under Table Tools, click Layout tab, in Cell Size group, change width
or height, or
• Drag vertical border left or right to column width, or
• Drag horizontal border up or down to desired row height, or
• Drag to desired width, or
• Under Table Tools, on Layout tab, in Table group, click
Properties, then click tab to change row height, column width, or cell
width
• To distribute width or height of each row evenly, under Table Tools, click
Layout tab, in Cell Size group, click Distribute Rows or Distribute
Columns
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14. Microsoft®
Word 2010 Core Skills
Inserting Rows, Columns or Cells
• Under Table Tools, on Layout tab, in Rows &
Columns group, click option to insert, or
• under Table Tools, on Layout tab, in Rows &
Columns group, click Table Insert Cells
Dialog box launcher, click item, or
• right-click row or column and then click Insert
• To insert new row at bottom of table, in last cell of last row, press Tab
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15. Microsoft®
Word 2010 Core Skills
Deleting Rows, Columns or Cells
• Under Table Tools, on Layout tab, in Rows &
Columns group, click Delete, or
• right-click row or column and then click Delete Row
or Delete Column
• If you click to delete cells:
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16. Microsoft®
Word 2010 Core Skills
Merging and Splitting Cells
• To merge cells, select the cells to merge and then:
– Under Table Tools, on the Layout tab, in the Merge group, click Merge
Cells, or
– right-click and then click Merge Cells, or
– under Table Tools, on Design tab, in Draw Borders group, click Eraser to
remove borders
• To split cells, select cell to split and then:
– Under Table Tools, on Layout tab, in Merge group, click Split Cells, or
– right-click and then click Split Cells, or
– under Table Tools, on Design tab, in Draw Borders group, click Draw
Table to add borders to create or split cell
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17. Microsoft®
Word 2010 Core Skills
Using Table Styles
• Pre-designed table formats
• Under Table Tools, on Design
tab, in Table Styles group, click
More
– Live preview
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18. Microsoft®
Word 2010 Core Skills
Modifying the Borders and Shading
• Under Table Tools, on Design tab, in Table Styles
group, click arrow for Borders
• Under Table Tools, on Design tab,
in Table Styles group, click arrow
for Shading
• Under Table Tools, on Design
tab, in Draw Borders group,
click to draw borders
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19. Microsoft®
Word 2010 Core Skills
Manipulating Text in Cells
• To change horizontal or vertical alignment, under Table Tools, on Layout
tab, in Alignment group, click command
• To change direction of text, under Table Tools, on Layout tab, in
Alignment group, click Text Direction
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20. Microsoft®
Word 2010 Core Skills
Converting Text to a Table
• Convert text separated by tab characters, commas or paragraph marks
• Characters place text in individual cells for each column
• To convert to table format, select text and then:
– On Insert tab, in Tables group, click Table and click
Convert Text to Table
– on Insert tab, in Tables group, click Insert Table
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21. Microsoft®
Word 2010 Core Skills
Converting a Table to Text
• To convert table into text format, click anywhere in table. Then under
Table Tools, on Layout tab, in Data group, click Convert to Text
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22. Microsoft®
Word 2010 Core Skills
Sorting Data
• Sort text alphabetically or numerically from paragraphs, lists created with
tab characters, commas, or rows in a table
• Use up to three different criteria or order to sort columns by
• To sort regular text, on Home tab, in Paragraph group, click Sort
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23. Microsoft®
Word 2010 Core Skills
Sorting Data
• To sort text in table, under Table Tools, on Layout tab, in Data
group, click Sort
Sort by Choose which data to sort;
column headings display in list.
Type Choose type of data.
Using Select how data separated.
Order Select to sort in ascending or
descending order.
Then by Select next priority for sort.
My list Select if there are titles for
has each column.
Options Select how data organized if
not regular text or table format.
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24. Microsoft®
Word 2010 Core Skills
Summary of Lesson 7
• create tables • insert and delete
• enter items into tables cells, rows and columns
• adjust rows and columns • format tables
• merge and split cells • modify table properties
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25. Microsoft®
Word 2010 Core Skills
Review Questions
1. Explain the difference in appearance from a border and the gridline on
a table.
2. How can you create a new table?
3. If you want to insert a row between the title and the column headings
in the following table, in which row would you place the cursor?
4. Provide an example of when you would merge a cell.
5. What alignment options are available for text when working with
tables?
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