The document provides an agenda and update for a Fairfax County pre-disaster recovery planning working group session. It reviews the project timeline and progress, including expanding planning to include external stakeholders. It introduces recovery planning concepts and the draft plan contents, including the conceptual operations structure and organizational flexibility. Recovery groups and support functions are discussed, along with maintaining and exercising the completed plan.

1. Fairfax County Pre-Disaster Recovery Planning: Working Group Session and Project Update February 9, 2011

3. (Re)introduction to Recovery Planning

5. Plan Maintenance

6. Materials yet to-be-draftedQ&A

7. Project Purpose and (re)Introduction

9. Planning with County agencies begins: Winter 2009

10. Expansion of planning to include private sector, non-profits, neighboring jurisdictions, and interested members of the public: Summer 2010

12. Solidify four-phase emergency management approach (mitigation, preparation, response, and recovery)

14. Hal Cohen (Witt Associates PM)

15. Amy Lynn (Witt Associates planner)

16. Lindsey Holman (Witt Associates planner)

19. Continuity: what we do despite a disaster

21. (re)Introduction to Recovery Planning Response Over within first two weeks Tapped established funding sources with clear utility Trained personnel available (fire/EMS, search-and-rescue, medical support, etc.) Hurricane Katrina, 2005

23. Has used many funding sources – many not designed for recovery

24. People had to take on very new roles

25. Had to invent – and fight over – new management and planning structuresHurricane Katrina, 2005

26. (re)Introduction to Recovery Planning Response Operational goals were obvious Limited number of players Few questioned resource needs Limited political issues Hurricane Ike, 2008

28. Different and more Stakeholders

29. Limited resources, less clarity on benefits

30. Substantial political issues

31. Fairness and personal sufferingHurricane Ike, 2008

32. (re)Introduction to Recovery Planning Response Protecting life-safety Evacuations Integrating multi-agency, multi-jurisdictional effort Radiological attack

34. Which infrastructure gets restored?

35. Who will be compensated, how?

36. What happens to “closed” areas?

37. How to manage Fairfax’s reputation?Radiological attack

38. (re)Introduction to Recovery Planning Not every hazard needs disaster recovery planning … Earthquake Montgomery County, 2010 Snowmageddon NCR, 2010

39. (re)Introduction to Recovery Planning Getting it done right vs. Getting it done fast Reduces the fundamental tension of disaster recovery:

41. Hurricane

42. Tsunami

43. Earthquake

44. No federal mandate; only draft federal guidance to-dateFairfax is way ahead of the curve (re)Introduction to Recovery Planning

45. (re)Introduction to Recovery Planning (Note that this survey was not exhaustive – there may be additional Disaster Recovery/Reconstruction Plans)

46. Project Timeline

47. Project Timeline www.fairfaxcounty.gov/ oem/pdrp Project Information Articles, information, links Sign up for email project updates Stakeholder/Public Survey Meeting Minutes Pre-Disaster Recovery Plan website: No text smaller than 18-pt, please – if we can’t fit it on the slide in text big enough to read, we’re trying to put too many words up ...

49. Research (best practices, EOP, HMP, NCR HIRA, etc., etc.)

51. Existing resources and capabilities

52. Beginning to think about goals and objectivesNo text smaller than 18-pt, please – if we can’t fit it on the slide in text big enough to read, we’re trying to put too many words up ...

53. Project Timeline Expanding the planning process (7/10-now) Working with private and non-profit sectors, external partners Additional focus group sessions: Volunteer groups, hospitals and healthcare providers, special needs advocates, utilities, homeowners and civic associations, equity advocates, chambers of commerce, “FIRE” sector firms, environmental and conservation groups, inter-jurisdictional partners Internet Surveys (county agency; external stakeholders & public) No text smaller than 18-pt, please – if we can’t fit it on the slide in text big enough to read, we’re trying to put too many words up ...

54. Project Timeline Roles Recovery Planning Working Group: Steering Committee Subject Matter/ Technical Experts Reviewers Reviewers Working Group Steering Committee Technical Expertise No text smaller than 18-pt, please – if we can’t fit it on the slide in text big enough to read, we’re trying to put too many words up ...

55. Project Timeline Working Group utilizes existing organizational relationships Intent is to provide conduits for information flow The process needs representation of technical and subject-matter expertise No text smaller than 18-pt, please – if we can’t fit it on the slide in text big enough to read, we’re trying to put too many words up ...

56. Project Timeline Plan Development (8/10 thru fall ‘11) Steering Committee Meetings (monthly) Apply our experience, national best practices Apply Fairfax’s local knowledge and understanding of how the county works Working Group Meetings Update on progress Vet the results Open to public Review and revise Plan Tabletop Exercise No text smaller than 18-pt, please – if we can’t fit it on the slide in text big enough to read, we’re trying to put too many words up ...

57. Review of Draft To-Date

62. Maintain local control

63. Leverage existing resources and partnerships

64. Promote legitimacy and credibility

65. Focus on fairness

67. Maximize funding opportunities

68. Communicate effectively

69. Foster resilient redevelopment and construction

70. Enhance the economic base

71. Provide social and human services

72. Ensure quality housing

74. Respect basic liberties, legal protections, and privacy safeguards

75. Provide for public safety/security, basic health needs, essential social and human services

76. Maintain standards of fairness, and balance individual rights and community interests

77. Protect property and maintain economic stability

79. Smooth transition from response (EOP)

80. Smooth transition back to day-to-day

81. Smooth interface with external partners

84. Establish capital repairs priorities

85. Streamline funding and approvals mechanisms

86. Short-Term Recovery Goals and Strategies

87. Execute capital repairs

88. Assess capital reconstruction costs

89. Int./Long-Term Recovery Goals and Strategies

90. Coordinate reconstruction of public facilities

91. Ensure mitigation measures are consideredDRAFT

92. Concept of Operations Organizational Structure: Recovery Support Function (RSF) Branches

93. Concept of Operations Organizational Structure: Recovery Support Function (RSF) Branches

95. Establishes federal and state leads and defines responsibilities across agencies

97. Concept of Operations Organizational Structure: RSF Branch/ Federal interface

98. Concept of Operations Organizational Structure: Section Level

99. Concept of Operations Organizational Structure:

100. Concept of Operations Organizational Structure: Command/ Coordination

101. Concept of Operations Organizational Structure: Recovery Agency Recovery Agency

102. Concept of Operations Organizational Structure: Federal interface Recovery Agency

103. Concept of Operations Organizational Flexibility: Full Activation

104. Concept of Operations Organizational Flexibility: Cyber Attack

105. Concept of Operations Organizational Flexibility:

106. Concept of Operations Organizational Flexibility: Dirty Bomb + 2 months

107. Concept of Operations Organizational Flexibility: Dirty Bomb + 2 years

109. Splitting Groups

110. Task Forces, Strike Teams, Single Resources

112. County capacity exceeded

113. Situation expected to persist

114. Disaster declared or in process

116. Concept of Operations Activating the Plan (timeline showing RFs v overall organization) Response Short-term Recovery Med/Long-term Health and Medical Safety and Security Sheltering (Social & Human Services) Interim Housing Long-term Housing

117. Concept of Operations Activating the Plan (timeline showing RFs v overall organization) Response Short-term Recovery Med/Long-term Health and Medical Safety and Security Sheltering (Social & Human Services) Interim Housing Long-term Housing Utility Restoration Capital Reconstruction

118. Concept of Operations Activating the Plan (timeline showing RFs v overall organization) Response Short-term Recovery Med/Long-term Health and Medical Safety and Security Sheltering (Social & Human Services) Interim Housing Long-term Housing Utility Restoration Capital Reconstruction

119. Concept of Operations Activating the Plan: Response

120. Concept of Operations Activating the Plan: Transition

121. Concept of Operations Activating the Plan: Recovery

123. Virginia Disaster Recovery Center/ FEMA Joint Field Office

125. County Continuity of Operations Plan (COOP)

126. County Continuity of Government Plan (COG)

127. County Hazard Mitigation, Comp Plan, etc.

128. Virginia Emergency Operations Plan (VEOP)

129. Regional plans

130. Federal National Response Framework (NRF)

133. Integrated into existing exercise program where possibleDedicated staff person in OEM

135. Availability of Plan document

136. Involvement in updates

138. Public Information

139. Finance and Administration

140. Logistics/ Resource Management

141. Planning

142. Liaison

143. Recovery Coordination

146. Critical Facilities and Vulnerabilities

147. Existing Planning Resources

149. Establish leadership

150. Secure outside support

151. Establish public information

152. Identify key recovery issues

153. Establish vision and goals

154. Identify/ evaluate/ prioritize long-term recovery projects

155. Develop recovery plan

156. Identify champions

157. Prepare funding strategy

158. Implement the plan

160. Establish leadership

161. Secure outside support

162. Establish public information campaign

163. Identify key recovery issues

164. Establish vision and goals

165. Identify/ evaluate/ prioritize long-term recovery projects

166. Develop recovery plan

167. Identify champions

168. Prepare funding strategy

169. Implement the plan

171. Preparing your Business or Organization for the Unexpected Marcelo Ferreira, Community Liaison Fairfax County Office of Emergency Management571-350-1013, TTY 711 marcelo.ferreira@fairfaxcounty.gov

174. Is this your responsibility? … Your employees, clients, suppliers, and community are counting on you!* http://sbinformation.about.com/od/disastermanagement/a/disasterrecover.htm

177. Appendix Slides:Recovery Group Tasking (Draft) DRAFT

179. Social and Human Services Group

180. Health and Medical Services Group

181. Economic Recovery RSF Branch

182. Employment Group

183. Business Retention and Recruitment Group

184. Supply Chain Group

185. Public Safety RSF Branch

186. Safety and Security Group

187. Structural Safety and Damage Assessment Group

188. CBRN Recovery GroupDRAFT

190. Interim Housing Group

191. Long Term Housing Reconstruction and Relocation Group

192. Infrastructure RSF Branch

193. Utilities Group

194. Transportation Group

195. Debris Group

196. Capital Repairs and Reconstruction Group

197. Natural and Cultural Resources RSF Branch

198. Natural Resources Group

199. Cultural and Historical Resources Group

200. Agricultural GroupDRAFT

202. Plan for Service and Information Centers

203. Develop long-term disaster case management systemDRAFT

205. Short-term sheltering and feeding

206. Coordinate all non-medical mass-care services

207. Support to Service and Information Centers

208. Identify and care for children who lost guardians

209. Provide Family Reunification Services

210. Maintain/ provide essential social & human services

211. Safety and well-being of pets and service animals

212. Support staff, contractors, and volunteers

213. Intermediate/Long-Term Recovery

214. N/ADRAFT

216. Develop Fatality Management Plan

217. Develop long-term disaster case management system

218. Develop plan and materials for voluntary medical-needs self-identification

219. Plan for Service and Information Centers DRAFT

221. Monitor health hazards

222. Support shelters

223. Implement/maintain isolations/quarantines

224. Support Service and Information Centers

225. Ensure provision of basic health/medical services

226. Support staff, contractors, and volunteers

227. Intermediate/Long-Term Recovery

228. Maintain/provide ongoing health/medical servicesDRAFT

230. Currently Being Drafted

231. Short-Term Recovery

232. Currently Being Drafted

233. Intermediate/Long-Term Recovery

234. Currently Being DraftedDRAFT

236. Currently Being Drafted

237. Short-Term Recovery

238. Currently Being Drafted

239. Intermediate/Long-Term Recovery

240. Currently Being DraftedDRAFT

242. Currently Being Drafted

243. Short-Term Recovery

244. Currently Being Drafted

245. Intermediate/Long-Term Recovery

246. Currently Being DraftedDRAFT

248. Review martial law and expanded public safety procedures

249. Short-Term Recovery

250. Monitor public safety and security hazards

251. Provide public safety and security services

252. Implement Martial Law, if necessary

253. Provide disaster-area security/re-entry operations

254. Coordinate with LogisticsDRAFT

256. Prioritize/maintain/provide public safety and security servicesDRAFT

258. Short-Term Recovery

259. Monitor structural safety, building code, and damage assessment issues

260. Implement damage assessments

261. Maintain county structural safety

262. Support to Service and Information CentersDRAFT

264. Continue to assess and provide structural safetyDRAFT

266. Develop a CBRN recovery and remediation plan

267. Short-Term Recovery

268. Coordinate identification and prioritization of CBRN remediation and clean-up needs

269. Intermediate/Long-Term Recovery

270. Provide long-term CBRN monitoring, remediation, and clean-upDRAFT

271. Housing Recovery RSF Branch:Short-term Housing Covered under “sheltering” in Social/Human Services Recovery Group DRAFT

273. Develop long-term disaster case management systemDRAFT

275. Assess intermediate housing needs and costs

276. Coordinate short-term to intermediate transition

277. Implement intermediate housing strategies

278. Support to Service and Information Centers

279. Provide public information

280. Intermediate/Long-Term Recovery

281. Implement/maintain intermediate housing solutions

282. Ensure standards and safeguards

283. Provide continuity for housing affordability

284. Administer funding for intermediate housingDRAFT

286. Short-Term Recovery

287. Develop policies/procedures/programs

288. Offer policy recommendations

289. Assess long-term housing program costsDRAFT

291. Implement reconstruction and relocation programs

292. Promote resiliency and best practices

293. Provide continuity for housing affordability

294. Ensure consumer-protection reporting and safeguards

295. Support to Service and Information Centers

296. Provide public information DRAFT

298. Establish infrastructure restoration priorities

299. Short-Term Recovery

300. Coordinate the restoration or interim provision ofutility services

301. Intermediate/Long-Term Recovery

302. Coordinate for permanent reconstruction of critical utility infrastructure

303. Ensure mitigation measures are consideredDRAFT

305. Establish transportation infrastructure priorities

306. Short-Term Recovery

307. Coordinate the restoration or interim provision of critical transportation infrastructure and services

308. Intermediate/Long-Term Recovery

309. Coordinate for permanent reconstruction of transportation infrastructure

310. Ensure mitigation measures are consideredDRAFT

312. Establish debris removal priorities

313. Ensure capacity debris removal, including CBRN

314. Short-Term Recovery

315. Execute debris removal and management

316. Intermediate/Long-Term Recovery

317. N/ADRAFT

319. Establish capital repairs priorities

320. Streamline funding and approvals mechanisms

321. Short-Term Recovery

322. Execute capital repairs

323. Assess capital reconstruction costs

324. Intermediate/Long-Term Recovery

325. Coordinate reconstruction of public facilities

326. Ensure mitigation measures are consideredDRAFT

328. Develop inventory of area natural resources

329. Short-Term Recovery

330. Assess impacts to natural assets and systems

331. Advocate for recovery actions that conserve, rehabilitate, and restore assets and systems

332. Intermediate/Long-Term Recovery

333. Coordinate restoration of natural assets

334. Consider mitigation measuresDRAFT

336. Develop inventory of area historical/ cultural assets

337. Short-Term Recovery

338. Assess impacts to cultural/ historical assets

339. Advocate for recovery actions that conserve, rehabilitate, and restore assets

340. Intermediate/Long-Term Recovery

341. Coordinate restoration of cultural/historical assets

342. Consider mitigation measuresDRAFT

344. Develop plan to monitor agricultural disease outbreaks/ infestations

345. Short-Term Recovery

346. Monitor and respond to agricultural disease issues

347. Intermediate/Long-Term Recovery

348. Monitor and respond to agricultural disease issuesDRAFT