6th IYF - 2011 information booklet

6th ISTANBUL INTERNATIONAL YOUTH FORUM
ISTANBUL YOUTH FORUM 2011

ISTANBUL YOUTH FORUM

INFORMATION
BOOKLET
2011

1


PRELIMINARY PROGRAMME FOR DELEGATES

Monday 16th May
All day Delegates’ Arrival and Registration
18.30-21.30 Introductions & Welcome Barbecue
21.30-22.00 Transfer from Robert College to Bilek Hotel

Tuesday 17th May
08.00-08.30 Transfer from Bilek Hotel to Robert College
09.00-13.00 Teambuilding at Konak Terrace
13.00-14.00 Lunch
14.00-18.00 Teambuilding at Plateau
18.00-19.00 Eurovillage Preparations
19.00-20.30 Eurovillage
21.00-22.30 Country Presentations

Wednesday 18th May
09.00-12.00 Opening Ceremony & Panel Debate
12.00-13.30 Committee Work
13.30-14.30 Lunch
18.00-18.15 Teacher-Delegation Check Meeting
18.30-19.15 Transfer to Committee Dinners from Robert College
19.15-22.30 Committee Dinners
22.30-23.00 Transfer to Bilek Hotel from Committee Dinner venues

Thursday 19th May
13.00-14.00 Lunch
18.00-19.00 Dinner
19.00-19.30 Preparations for the Party
19.45-21.00 Speed Date
21.00-00.00 Theme Party

2


Friday 20th May
12.30–13.00 Transfer from Bilek Hotel to T.G.I Fridays
13.00-14.30 Lunch at T.G.I Fridays
14.30-15.00 Transfer from T.G.I Fridays to Robert College
15.00-18.30 GA Preparation at Robert College
18.30-19.15 Euroconcert Preparations
19.15-20.00 Dinner
20.00-22.00 Euroconcert

Saturday 21st May
08.30-13.00 General Assembly
13.00-14.00 Lunch
18.30-19.00 Boat Trip Preparations
19.00-19.30 Walk from Robert College to Boat
19.30-23.30 Boat Trip
23.30-00.00 Transfer from Boat to Bilek Hotel

Sunday 22nd May
13.00-13.30 Lunch
13.30-15.00 Closing Ceremony
15.00 Departures

3


PRELIMINARY PROGRAMME FOR Chaperones

Monday 16th May
All Day – Delegation Arrival and Check In at the Bilek Hotel
18.00 – Transfer to Robert College
18.30 - Conference Registration and Welcome BBQ
21.30-22.00 – Transfer from Robert College to Bilek Hotel

Tuesday 17th May
08.00 Transfer from Bilek Hotel to Robert College
09.00 Teachers Teambuilding (Faculty Parlour)
10.00 Guided Campus tour – (including Co ee on Plateau)
12.30 Lunch
13.30 EYP Turkey and IYF Information Meeting
14.30 Excursion including Rumelihisari excursion and Ortakoy
17.30 MMMigros Supermarket shopping
(Eurovillage Shopping for fresh food items)
18.30 Eurovillage Preparations
19.00 Eurovillage
21.00 Country Presentations
22.30 Transfer from Robert College to Bilek Hotel

Wednesday 18th May
08.00 Transfer to Robert College from Bilek Hotel
09.00 Opening Ceremony
10.30 Co ee Break
11.00 Panel Debate
12.30 Lunch
13.30 Teachers’ Excursion to the Asian side of Istanbul
18.00 Teacher-Delegation Check Meeting (on school campus)
18.30 Delegates and chaperones transfer to Committee Dinner loca-
tions
19.00 Teachers’ Dinner at Ortaköy House Cafe
22.30 Transfer to Bilek Hotel from Ortaköy

4


Thursday 19th May
08.00 – 08.30 Transfer to Bilek Hotel from Robert College
09.00 – 10.00 Free time (committe observation) on campus
10.00 – 17.00 Sultnahmet Tour Kapalıçarşı
18.00 – 19.30 Dinner in Sultanahmet and travel back to the hotel
(tram )
19.30 – 20.30: free time at hotel
20.30 – transfer to Robert College
21.00 – 24.00 Theme Party in Maze (RC Campus)
24.00 – 01.00 Transfer from Robert College to Bilek Hotel

Friday 20th May
13.00 Transfer from Bilek Hotel to T.G.I Fridays
13.30 Lunch at T.G. I Fridays followed by free time
19.45 Dinner at Robert College
21.00 Euroconcert
23.00 Transfer to Bilek Hotel from Robert College

Saturday 21st May
08.00 – 08.30 Transfer from Bilek Hotel to Robert College
09.00 General Assembly – all day
19.30 Boat Trip
23.30 Transfer from Boat to Bilek Hotel

Sunday 22nd May
08.00 Transfer from Bilek Hotel to Robert College
08.30 General Assembly and closing ceremony
14.00 onwards – Departures

5


elements of the sessıon
Teambuılding

Teambuilding will take place out in to improve cooperation and
the open on a plateau overlooking communication within the team.
the Bosporus if weather allows. Teambuilding in previous IYFs
During Teambuilding, delegates have proved that putting on sun
will get to know their committee cream prior the teambuilding is
members. The chairpersons essential! Dress code: comfortable,
will engage committees in sports/outside clothing, sensible
teambuilding activities that aim and appropriate for wearing at
school.

COMMITTEE WORK

During the next two days after will then be written out and
the teambuilding, committees put into academic format. The
will discuss and analyze their Committee Work will take place
committee topics and try to reach in Gould Hall in Robert College.
solutions by negotiation. The Dress code: smart casual
result, the motions for resolutions

6


GENERAL ASSEMBLY

The General Assembly will take attack speeches and participate in
place in the Robert College op en debate. The session will end
auditorium and each participant with the voting procedure and
will then be able to raise the motions will be judged by the
questions and articulate their delegates. All delegations must
ideas. General Assembly will be present during the general
allow delegates to defend their assembly on both of the days.
motions for resolutions, make Dress code: formal

Theme Party

After a hard day’s work on Nevertheless, we ask you, in order
Thursday, the theme party will to have the best atmosphere, to
be your chance to shake o your wear mostly whites. Any ashy
stress, following speed dating. LED items are appreciated as well.
The theme of the party will be Dress code: elegant/casual
secret till the very last minute.

Free Frıday Morning

The o cial programme starts at the free morning hours. However
12.30 on Friday. After sightseeing buses will be provided
Istanbul or sleeping in, all to/from certain touristic points
participants will meet at Bilek for those who register themselves
Hotel at 12.30 to be taken to T.G.I during the Welcome BBQ. Various
Fridays for lunch. Neither Robert information yers regarding what
College nor the IYF organization to do in Istanbul will be available.
team has any responsibility during

7


Eurovillage & Country Presentations

On Tuesday evening Eurovillage their trip to a supermarket on the
will take place in the Forum, Tuesday afternoon. We operate
during which all delegations will a strict no- alcohol policy. All
share food and drink from their alcohol found at Eurovillage will
countries with each other - so be con scated and handed over
bring lots of food! We encourage to your teacher.
all the participants to bring and Following Eurovillage will be
wear their national costumes the Country Presentations in
for this event. Delegations are the theater. Each delegation is
responsible for supplying their required to present their country
own plastic cups and cutlery in any way they wish. Dancing,
and decorative items. We cannot singing, presenting a short lm
provide heating for Eurovillage, are among the popular ways
therefore we ask you not to bring to share cultural values of your
food that needs to be heated. country. Please don’t forget to
Teachers will have an opportunity bring your presentation/song/
to make up for the forgotten items clip in a USB to the session! Dress
needed for Eurovillage during code: Traditional costume.

8


Euroconcert

The Euroconcert is an opportunity be one audition for all selected
for those who wish to entertain the participants on the day of the
session participants with a musical Euroconcert. A drum set, a piano,
piece or a special performance. a classic guitar and a bass guitar
During the welcome BBQ on the will be provided, while for other
rst day, there will be a registration instruments must be brought with
table for those who wish to you. Euroconcert is the chance for
participate in Euroconcert on you to demonstrate your talents
Friday evening. All performances to the youth of Europe. Dress
must be well rehearsed; there will code: formal/elegant.

Commıttee Dınners

An opportunity for delegates This is not covered by your
to spend quality time in their participation fee, therefore the
committees. Committees will organizers will collect €10 per
be having dinner in various person prior the dinner. Dress
restaurants in Arnavutköy and code: smart casual
Ortaköy on Wednesday evening.

Farewell Party / Boat Trip

A boat trip on Bosporus will be the Bosphorus view does create a
last evening activity of the session. magical frame for photographs!
Good food and good music is Dress code: elegant/casual
guaranteed. The magni cent

9


VENUES
Robert College

Teambuilding will take place out in to improve cooperation and
the open on a plateau overlooking communication within the team.
the Bosporus if weather allows. Teambuilding in previous IYFs
During Teambuilding, delegates have proved that putting on sun
will get to know their committee cream prior the teambuilding is
members. The chairpersons essential! Dress code: comfortable,
will engage committees in sports/outside clothing, sensible
teambuilding activities that aim and appropriate for wearing at
school.

10


Bilek İstanbul

The accommodation for all cablecasting, wireless inter net
participants will be at the Bilek connection, hair dryer, and air
Hotel Istanbul. Bilek Istanbul is a conditioner. Participant s will also
4 star hotel, located in the heart be able to use the Health Club
of the city. A metro station is facilities of the hotel, including
only two minutes away by foot. massage services, indoor
All participants will be staying swimming pool, Turkish bath,
double and triple bedrooms, all sauna, and tness area. Towels
of which are equipped with TV, and shampoo will be provided.

How To Get There

By Plane: cablecasting, wireless inter net
The accommodation for all connection, hair dryer, and air
participants will be at the Bilek conditioner. Participant s will also
Hotel Istanbul. Bilek Istanbul is a be able to use the Health Club
4 star hotel, located in the heart facilities of the hotel, including
of the city. A metro station is massage services, indoor
only two minutes away by foot. swimming pool, Turkish bath,
All participants will be staying sauna, and tness area. Towels
double and triple bedrooms, all and shampoo will be provided.
of which are equipped with TV,

11


By Train: Moldova, Salonica - Greece and
Turkish Railways Authority (TCDD) So a - Bulgaria in Europe. The
has regular train schedules from journey takes about 12 hours
Istanbul to Budapest - Hun- gar from Salonica and longer routes
y, Bucarest - Romania, Kishinev - take even longer.

Extra Nıghts

If you would like to spend extra booking for extra nights and
night/s in the beautiful city of since Istanbul is very crowded at
Istanbul here’s a list of youth this time of the year due to many
hostels and other accommodation international conferences at that
options. We would like to remind time we advise you to book early.
you that the organising Nevertheless, do not hesitate to
team is not responsible for contact us if you require help.

Bilek Hotel http://www.bilekistan- 0902123242024 3 bed rooms-85 €
bul.com/eng/index. 2 bed rooms-65 €
php?ico=1&lang=eng
World House http://www.worldhouseistan- 0902122935520 4 bed rooms-17 €
bul.com/home.asp 6 bed rooms-15 €
8 bed rooms-14 €
14 bed rooms-12 €

Sofa Taksim http://www.hostelsclub.com/ 0902122451053 4 bed rooms-9,5 €
hostel-tr-15501.html 6 bed rooms-9 €
10 bed rooms-7 €

Chillout http://www.hostelsclub.com/ 0902122494784 3 bed rooms-15 €
hostel-tr-6967.html 4 bed rooms-13 €
6 bed rooms-10 €

12


Useful Informatıon

O cials should arrive on Sunday, 18 in Turkey. As in many countries,
the 15th of May. Delegations are there is now a smoking ban in all
asked to arrive on Monday, the closed public spaces such as cafes,
16th of May, before 18:00. All transport, etc. It should also be
departures should be after 15:00 noted that Robert College has a
on Sunday, the 22nd of May. It is strict no smoking policy and there
strongly advised you book your is no provision of a smoking area
travel accordingly. anywhere on campus for anyone
including chaperones!
May is a warm month in
Istanbul, cold winds and rain are It is expected that participants
unexpected. However, be sure will dress appropriately at all
to check the weather conditions times. You are reminded that
prior to departure and pack this conference takes place at a
accordingly. Turkish high school.

EYP Turkey has a strict no drugs, Istanbul is a fairly safe city but
no alcohol policy during all of its crowded places may pose a risk of
sessions, and its violation results pickpockets. Following common
in immediate expulsion from the traveling rules and keeping an
session. We would also like to eye out is advisable especially in
remind you that the possession crowded streets.
of alcohol on school premises is
strictly prohibited by Turkish Law. Be sure to keep up to date with
the organizational updates and to
The consumption of alcohol and drop us a line whenever you have
purchase of tobacco product s is a question in mind!
illegal for those under the age of

13

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