Malton km seminar-cloud talk-slides-eg,r.2-070413

Using
the Cloud Platform
as
Knowledge Management Tool
to
manage, monitor and track
real estate development &
construction projects

Malton-KM seminar-Cloud Talk-slides-eg,r.2-070413
©Conpex Solutions Sdn Bhd, 2011-2012
1

Using the Cloud Platform as KM Tool to manage, monitor and track real
estate development & construction projects

Topic Outline
1) Overview of Cloud Computing
2) Benefits/Advantages and Challenges in Cloud
Computing
3) Types of Cloud Platform:
Private/Public/Community/Hybrid
4) Features of Cloud Services: Basic/Medium/Advance
5) Who are the service providers for Cloud?
6) Using the Cloud Platform as KM Tool to manage, monitor and
track development/ construction projects
6.1] Red-Monitor as KM enabler
6.2] Case study: Bukit Jalil project
7) Benefits of Cloud project management for key stake-holders
8) Company-wide KM implementation roadmap
9) Future Trends in managing real estate development


2


Cloud is
Noisy!

Attribution, Creative Commons: Photo By Charles Roberts/Airshow (13 May 2006) (497 )


3


Cloud is
Hot!

Attribution, Creative Commons: Photo By Dave Herholz


4


Cloud is
the
NEXT
BIG
THING
Attribution, Creative Commons: Photo By Mrs. Gemstone


5


Every One
is Jumping
into the
Clouds.
W H Y?


6


Every One is Jumping into the Clouds. W H Y?

all
Because
the BIG
Player are
in it


7


1) Overview of Cloud Computing

Cloud computing: Definition

IT/ Biz applications delivered over the
internet
Utilizes remote servers hosted in data
centers located off-site in “the cloud”
Accessible 24/7 anytime, any location on
multiple devices
Allow data/ infor to be accessible “on-
demand”


8


2) Benefits/Advantages and Challenges in Cloud Computing
Benefits/Advantages;

Cost savings [no capital expenditure on IT equipment &
personnel] due to outsourcing
Time savings [productivity increase] as data/infor is
accessible “on-demand’
Virtual sharing/ collaboration/virtual meetings,
conferences
Mange several project in different locations anywhere
with internet access
Accessible on multiple devices [desktop, notebooks,
tablets, mobile phones]
Scalable [pay per usage] according to needs
Disaster recovery [automatic back-up] in case in-house
server crashes / fire at on-site premises
Biz Competitive Advantage


9


2) Challenges in Cloud Computing

 Depends on internet access availability/
coverage [cable/ wireless]
 Band-width Speed [download/ upload]>3G,
4G [LTE]> Now in Malaysia
 Security [hacking]
 Sensitive / “private” data


10


Private Cloud
Private Cloud;
 Referred as
enterprise /
Web browser[IE,
internal cloud Google chrome,
 Data is stored in Firefox, etc] Internet
in-house servers
at on-site premises
 Self-managed by
in-house IT LAN/Intranet
personnel
Servers

Data


11


Public Cloud
Public Cloud;
 3rd Party service
provider Web browser[IE,
 Off-site remote Google chrome,
Firefox, etc]
servers Internet
 IT/ Biz applications
delivered via web
browsers
Outsourced Parties

Remote Servers

Data


12


Community
Community Cloud; Cloud
 Community
service provider Web browser[IE,
Google chrome,
with shared Firefox, etc]
Interests Internet
 Off-site remote
servers
 Common interests
delivered via web Community Managers
browsers Remote Servers

eg, Facebook, Data
LinkedIn, Twitter,
Wikipedia


13


Private Cloud
Hybrid Cloud;
 In-House and/ or 3rd Public Cloud
Party service provider
 On-site & Off-site
servers
 IT/ Biz applications Internet
delivered via web
browsers Web browser[IE,
 Combination of Public & Google chrome,
Private Cloud Firefox, etc]

 Preferred Business/ In-House Servers
Enterprise solutions
Remote Servers

Data


14


4) Features of Cloud Service Providers:
Basic/Medium/Advance
Basic Features;

 Online 24/7 web access
 Upload Files only [No Files Sync]
 File Storage
 Back-up Data
 No help support
 Individual Customer Focus
 Public Cloud


15


Medium Features;

+
 File Folder/ Sub-Folder sync with multiple
computers
 Tree view Folder/ Sub-Folder structure
 Off-line access
 Customized for mobile devices [tablets, mobile
Phones]
 File sharing/ collaboration
 Help desk support/ live chat
 Public web link access
 Individual and limited enterprise focus
 Public/ Community Cloud

16


Advanced Features;

+
 Security focus [file encryption]
 Multi-users account
 Administrator permission control for Folders & Sub-Folders
 Files can be edited
 Scalability [unlimited storage]
 Private web link
 Dedicated IT personnel support
 Internal document/ data search
 Custom domain name allowable
 Enterprise/ Business Focus
 Hybrid Cloud
 Preferred choice for businesses


17


5) Who are the Cloud Platform service providers?

++many others>>

18


6) How Cloud Platform can help to manage, monitor & track property development
in real time

Step 1) Deploy Cloud to Device Methodology

1.1) Identify the key problems associated with the
RED industry, i.e
Multiple Parties involvement
Communication issues amongst stakeholders
Co-ordination problems amongst stakeholders
Difficult to access information over various
locations
Inability to monitor & track projects when off-site


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in real time


1.2) Package RED knowledge contents and pull to
the Cloud

pull
Cloud

Compile, organize
and package
RED (Knowledge)
contents


20


in real time

Step 1) Cloud to Device Methodology

1.3) Migrate RED-Manual & SOP to the Cloud

migration Cloud
RED-Manual
[Real Estate Developer
Project Mgmt Manual]
RED-SOP
Standard Operating
Procedures]


21


in real time


1.4) Use the Cloud Platform to monitor and track your
development projects online
Monitor and Track projects
using RED-Monitor Portal,
ie. RED Project Tracker
Cloud Platform
& Project Site Tracker

Cloud


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in real time


1.5) Push RED knowledge contents to mobile devices

Push

Red-Manual
Red-SOP
Project Site Tracker


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1.6) see Cloud to Device Methodology below;


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1.7) Cloud Project Management Road Map

Step 1) 8 K-BLOCKS
covering project life-cycle
Identify the 1. INCEPTION/FEASIBILITY STAGE
property 2. DESIGN MANAGEMENT
development 3. STATUTORY APPROVALS
knowledge 4. MARKETING & SALES
5. CONTRACT DOC. & TENDER
contents and 6. COST PLANNING & CONTROL
package them 7. CONSTRUCTION MANAGEMENT
to knowledge 8. COMPLETION & HAND-OVER
[k] blocks

► RED Development Stages


25


Step 2) Prepare your RED Project Management Manual

The RED
PROJECT
MANAGEMENT
MANUAL
(The Real Estate
Developer Project
Management Manual)

©2011, conpex solutions sdn bhd/ www.projectsitetracker.com [member of conpex 26
international consortium]


The
RED - Manual
is organized
into
8 K (Knowledge)
–Blocks

27


Step 3) Add
Time, Cost, Quality
[TCQ] Modules
to
RED - Manual

K-Block 9-11 [TCQ]

28

(Integration K-Blocks with C,T,Q + Communication)
is illustrated as follows;

PM DELIVERABLES K-BLOCKS

COST Cost Control

TIME Schedule

QUALITY / ISO 9000/ Compliance
/ CONQUAS

COMMUNICATION Reporting / Tracking

29



Step 4)


30

The RED K-Blocks - Covers 8 Knowledge Blocks Throughout
Project Life Cycle

The
RED–SOP
to be compiled
to match the
8K
(Knowledge)
-Blocks

31



K-Block 1:Initiation, Feasibility &Budget;
Steps/Procedures
Step 4)
Establish
Steps and
Procedures
for each
K- block >
See
example>>


32



Step 5) Match key steps with TEMPLATES
Integrate the
Templates Ref:
K- blocks
Steps and T-1.01a [land search flowchart]
T-1.01b [dev analysis flowchart]
Procedures T-1.01c [ Land purchase flowchart]
with T-1.01d-e [Land Title review checklist]
T-1.01f [Prelim Engr Study checklist]
Templates T-1.01g [Land Value Pricing Form]
[ ie. Flowcharts, T-1.01h-i, T-1.02a-b [Site infor checklist]
Checklist, T-1.03a-c [Pre Feasibility Form]
T-1.04a-b [Devt Budget Form]
Forms, etc] T-1.04c [Prelim Cost Plan sample]
> See T-1.05a [Product Brief checklist]
examples>> T-1.05b [Product Infor Sheet]
T-1.06a [Devt Org Structure sample]
T-1.07a [Proj Mtg Structure sample]


33

The RED–SOP comes with standard Templates,
flowcharts, checklists, etc

34



Step 6) Assign Persons in-charge, Set Target
Date for each SOP deliverables
Assign
Persons in- Task Rsponsibility Records Time-line
charge Assign to[Person-in
> See charge] Deliverables Target date
examples>>

Repeat for K-
Block 2-11


35


6.1] RED-Monitor as KM enabler

RED-Manual Digitized

Project Mgmt Manual]
RED-SOP
Standard Operating Cloud Platform
Procedures]

KM Templates
uploaded and RED-Monitor, ie;
embedded to web RED Project Tracker
portals to &
Monitor and Track Project Site Tracker
project’s progress


36

RedProjecTracker
allows the Project Manager/ Development Manager/CEO
to track and monitor its real estate development project
online anytime, anywhere using multiple devices

©2011, conpex solutions sdn bhd/ www.projectsitetracker.com [member of conpex international consortium]
37

Real Estate Developer Monitoring and Reporting System

K- Block 1-8 Modules
Reporting Modules K-Block 1- 8
K1] Initiation, Land Purchase, FS & Budget

K2] Design Management
Sample
K3] Statutory Approvals
Templates
/ Forms
K4] Marketing & Sales
UPLOAD TO
K5] Contract Doc / Tender

K6] Construction Cost Planning & Control

K7] Construction Management via Project Site Tracker

K8] Completion & Handover RedProjecTracker™
38

RED ProjecTracker

CRITICAL ISSUES/ ACTION LIST

©2011, conpex solutions sdn bhd/ www.projectsitetracker.com [member of conpex international consortium ] 39

RED ProjecTracker

PROJECT BRIEF


RED ProjecTracker

FEASIBILITY STUDY


RED ProjecTracker

DEVELOPMENT BUDGET & CASH FLOW


RED ProjecTracker

DESIGN MANAGEMENT / ISSUES

Tilt window for better view to pool

43
©2011, conpex solutions sdn bhd/ www.projectsitetracker.com [member of conpex international consortium ]

RED ProjecTracker

MARKETING & SALES

44


RED ProjecTracker

CONTRACT DOCUMENTS

Project Cadangan Membina 4 Blok Pangsapuri Servis 31,32,35 & 36 Di
Atas Podium 3 Hingga 8 Tingkat Mengandungi Tempat
Letak Kereta dan Perdagangan Di Atas Lot 1909 &
1910, Mont’Kiara, Mukim Batu, Bandar Kuala Lumpur
(The Verve), Wilayah Persekutuan Untuk Tetuan
Bayland Sdn. Bhd.

Client Bayland Sdn Bhd

Architect Yap Hock Seong Architect

Quantity Surveyor Perunding Kos T & K Sdn Bhd

Consulting Engineers Worley Parsons Infrastructure Sdn Bhd

Geotechnical Consultants G & P Geotechnics Sdn Bhd

M&E Engineer Jurutera Perunding Valdun Sdn Bhd

Condition of Contract PAM Private Edition (with quantities 1998)

Contract Period 01st November 2006 to 01st September 2009

Defects Liability Period 24 Months

Liquidated and Ascertained Damage RM30,000 per calendar day

Period of Interim Certificate Monthly

Period of Honoring Certificate 30 days

Percentage of Certificate Value Retained 5%

Limit of Retention Fund 5%

Period of Final Measurement and Valuation 18 Months

45
©2011, conpex solutions sdn bhd/ www.projectsitetracker.com [member of conpex international consortium]

RED ProjecTracker

STATUTORY APPROVALS

46

RED ProjecTracker

COST PLANNING & CONTROL


RED ProjecTracker

COMPLETION & HANDOVER

PURCHASER HANDOVER FORM


RED ProjecTracker

Sample RED ProjecTracker Screenshot

Eco-Park Project, Vietnam


RED ProjecTracker

On-line, Client
Dedicated PMO
Website

Dashboard
Navigation across
all Project Activities

35

50

RED ProjecTracker

Knowledge
Methodology
K- Blocks 1 - 8

37 51

RED ProjecTracker

RED ProjecTracker
> Monitoring &
Tracking

38

RED ProjecTracker

Block 2 – Design
Management

Design Review

39 53


Digital archives of
photographs

40
54

RED ProjecTracker

[6.2] Case Study
 Bukit Jalil Project


6.2] Case Study> Bukit Jalil Project

Dashboard

Drawings Pictures
Depository Gallery

K-Blocks



Management Overview
 Speed to Market
 Critical Issues



Speed to Market



Key Project Issues: Auth. Approvals
 Master Plan Submission
 Interchange Drawings Submission



Meeting Minutes Depository



K- Blocks Contents
covering project life-cycle



Pictures Gallery > Site Location



Drawings Depository


Site Progress Photos

64

PROJECT SITE TRACKER

www.projectsitetracker.com

PS tracker- cover-2 Pgs-screen shots[5]150112

65

you can now
track your projects instanteoulsy anytime, anywhere
on multiple devices/gadgets

iPad> iPhone>Samsung Tab> Tablets> Smartphones> Notebooks>Laptops>PCs ,etc

Main Navigation Map
[1] Location [2] Project Team [3] Org. Chart [4] Progress [5] Master
Photo Photos Program

[6] Progress [7] AI/EI [8] Weather [9] Cost Report [10] Variation
Report/S-curve Summary report Order

[11] Meeting [12] Progress [13] Stage [14] Handover [15] Drawings
Minutes Payment Claims Inspection Upload

[16] RFI [17] Project [18] Project [19] Critical [20]
Infor Activities Issues Announcements

[18] Contacts [19] Comments/ [20] Project [21] Alerts
Discussion Status/ color
code

CIC-PS tracker- screen shots[4]271011

66

Project Site Tracker Screen Shots

Dash Project Summary Overview
Board

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Dash
Dash
Board
Board

68

Click for Zoom View

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Click for Zoom View

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Click for Zoom View

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Click for Zoom View

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Click for Zoom View

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Click for Zoom View

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Click for Zoom View

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Click for Zoom View

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Click for Zoom View

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Click for Zoom View

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empowers the
developer/ contractor
to track and monitor
its construction
project anytime,
anywhere using
multiple devices

84

7] Benefits of Cloud Knowledge Management

A) To Top Management
1) Allows the CEO/ Project Director a
snapshot helicopter view of the
projects’ performance
2) CEO/ Project Director able to
monitor and keep track of the
company-wide multiple projects in
real time at different locations
3) Top Management is able to access,
and view critical project issues and
information as and whenever needed
on multiple devices
4) ‘On-demand” infor facilitates better
decision making by management


7] Benefits of Cloud Project Management
B) To Project Mgrs, Divisional Mgrs,
Operation and Supervisory Staff

1) A central digital storage hub for company's
project information library and achieves
2) Embedded Project Manual/[SOP] can be
assessed as and when required in real time
3) Provides instant access to project progress
/status reports and records
4) Enables instant project reporting, monitoring
and tracking.
5) Creates the project information data base to
enable the developer to embark on ISO 9000
Certification based on the Property
Development Workflow process
6) Monitor and Track the development projects
online anytime, anywhere using multiple
devices


B) To Project Mgrs, Divisional Mgrs,
Operation and Supervisory Staff

7) enables real time collaboration and
document sharing among the developer’s
consultants
8) improve the communication flow among the
various parties and lead to productivity gain
9) Better versioning control of documents,
keep track of the latest up-to-date version of files
and documents with audit trail.
10) affordable pricing [low initial investment
cost, no capital expenditure on IT equipment
and personnel, "pay per use” to current needs
11) Overall competitive advantage in terms of
cost savings, productivity and speed of service
delivery.


C) To Property Purchasers

1. Allow property investors or
house buyers to track the
progress of their house
construction in real time.
2. Give confidence in the
property developer's ability to
deliver on time as per their
contractual agreement.


8] Company-wide KM implementation roadmap

METHODOLOGY STEPS DEPLOYMENT
Steps Methodology Methodology description
Access / develop your company knowledge/ data on
1] Develop Knowledge base
property development

Organize & compile your development infor into a Project
2] Compile your RED MANUAL
Mgmt Manual / SOP Standard Operating Procedures)

3 ] Monitor & Track your development project Manage & organize your overall development project infor as a
implementation using RED- Project Tracker web portal for online access, reporting, monitoring and tracking

4] Monitor & Track your Project on site using Manage & organize your construction project infor as a
ProjectSiteTracker web portal for online access, reporting , monitoring and
[www.projectsitetracker.com] tracking

Develop/ deploy your property development integrated workflow
5] Develop full k-developer workflow and web collaboration portal covering overall project
system implementation for online access, reporting, monitoring, tracking
and collaboration

8] Company-wide KM implementation roadmap

1) Initial KM Project : Bukit Jalil Project Team

2) Extend to other Development Projects

3) Extend to Construction Subsidiary / Division

4) Set-up Centralized PMO to manage, monitor and
track company wide projects

5) Become fully enabled knowledge developer

6) All employees become mobile K-workers embracing BOYD
environment

90


9) Cloud: Future Trends
in managing real estate development

every real estate
development &
construction
professional can
be a RED Mobile
Project
Manager/Ceo
carrying
knowledge in his
pocket


91

THANK YOU
for your attention

QnA

92

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