This short e-book describes the key elements in implementing and managing an energy and environmental management program.

1. Informative e-book
How to Implement & Manage an
Energy Management Program
This short e-book describes the key elements in implementing
and managing an energy and environmental management
program
October 2011

2. Introduction
Companies of all sizes face the program for continuous
many challenges in rolling out improvement will maximize
a energy and environmental adoption and drive on-going
program that maximizes tangible best results.
adoption and delivers best
results. Key questions always This short e-book will outline
emerge - Who is responsible the key elements of
for the program? Who bares implementing and managing
the costs? Who reaps the a successful portfolio-wide
benefits? energy and environmental
program.
Our experience has shown
that choosing the proper
implementation
approach, involving all
aspects of the organization
and managing

3. The Importance of Data
Data types, such as tracking the success
energy data, facility of the program.
data, behavioural Ensuring you have a
data and KPI data, robust data
are absolutely foundation in place
essential to before the program
developing is implemented is
achievable targets, essential for program
prioritizing energy success.
efficiency initiatives,
engaging customers
and employees and

4. Key Elements
This e-book will highlight the key elements involved in
implementing and managing an energy and environmental
program. The elements include:
1. Choosing your
implementation approach
2. Identifying resource
requirements
3. Implementation: where to get
started?
4. Continuous management of
program
5. Monitor & verification plan

5. Implementation Approach
There are many different ways that a program can be successfully
implemented, but at a high level there is a configuration of two key
concepts, the directive and prescriptive approach. The table below summaries
these two approaches:
DIRECTIVE PRESCRIPTIVE
Description Commonly referred to as the This implementation approach focuses
‘command and control’ approach, on achieving specific targets and
this implementation method objectives, but without rigid operating
focuses on determining a distinct instructions on how to get there.
plan of action, with well
documented activities and order in
which they are to be completed.
Centralization Versus Facility Level Rights
Knowledge Base Centralized Shared
Decision Rights Centralized Facility Level
Investment Rights Centralized Shared
Characteristics
When to use... Small Organizations Large Organizations
Easy to Manage Empowered Site Managers
Homogenous Buildings Heterogeneous Buildings
Low Admin Requirements High Admin Requirements

6. Identifying Resource Requirements
Regardless of your approach, there are certain resource requirements
that need to be addressed prior to program implementation. These
resources are identified and described on the next two pages.
Commitment Refers to the degree in which your organization will
throw its weight behind a program in order to achieve
its targets. This manifests itself in several ways, from
the policies and mandates that executives will
personally subscribe to and reinforce, to the
implementation personnel that will be allocated to
successfully meeting targets, to the financial
resources available to spend on expenditures and
capital in order to achieve success.
Organization Refers to the way resources (people and otherwise)
are aligned in order to support an energy and
environmental program, and the change that it will
bring once underway.

7. Identifying Resource Requirements continued...
Data Data management is just as it sounds, ensuring data
Management is available, accurate, and timely. This is crucial as
without a robust data collection and analysis program,
tracking results and then making decisions on these
results can be inhibited.
Execution Questions to consider from a resource perspective
for execution include whether there is enough time
and money spent on effectively tracking results. Is
there enough resources in place to help ensure the
activities required to achieve results happen in a
timely and effective manner (aka project
management)? Is there appropriate time and energy
is being spent on communicating results and
gathering stakeholder feedback?

8. Implementation: Getting Started
One of the most difficult parts
of implementing an energy 1. What training/orientation
and environment program is may be required to get
getting it started. A program buy-in from my
launch spells a change in stakeholders?
behaviour for at least some of
your stakeholders, which can
lead to a natural resistance 2. How do I build quick
point. successes to re-inforce
buy-in?
To overcome this, there are
three key questions to 3. How do I integrate this
consider and address prior to program into my business
launch. as usual mindset?

9. Continuous Management
After you have rolled out your to ensure your program is
program the next step is to achieving set goals and
continuously manage the targets.
performance of it. To do this
you will evaluate the core Reward & Recognition
aspects of the program and
reward stakeholders for
completion of major It’s important to recognize
milestones. and reward major milestones
in the program, whether it’s
performance based or goal
Continuous Evaluation
and objective achievement.
This means rewarding all
During the continuous stakeholders involved in the
evaluation phase changing or program, including but not
updating your original limited to, yourself, customers
program strategy may happen and employees.

10. Monitor & Verification Plan
The best program has little to make sure your program is
value if not measured in on track. This is a continuous
some fashion. A good process and should leverage
measurement and verification software to automate this
process will allow effective process.
management of activities in
the long term. 1. Design
Performance
Criteria
The diagram to the right
outlines five steps to follow 5. Feedback 2. Gather
when measuring the success Into Program Data
of your program. The first
three steps can be completed
in the design phase while the
last two steps will provide a
method for verifying results 4. Verify
Savings
3. Analyze
Data

11. To successfully implement and
manage an energy and
environmental program you
must:
 Engage the right
implementation approach
for your organization
 Identify the correct
resources
 Continuously manage your
program with recognition
and feedback
 Monitor and verify results
on an on-going basis

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