Cloud based RFP management system for the Group Travel Industry

1. Cloud based RFP management system for the
Group Travel Industry
Brought to you by ELITE MEETINGS INTERNATIONAL

2. • How… does it work?
• What… happens to your RFP data (privacy)?
• What… are the key benefits?
• Who… are the current users?
• Why… is adoption important to the industry?
• When… will you begin to see the benefits?

3. How…does it work?
Brand.com Property.com CVB.com Directory.com
*API available for
Integration w/ Sales &
Same form on multiple Catering systems.
channels managed in
one easy location.
Brought to you by ELITE MEETINGS INTERNATIONAL

4. Easy to implement (html) code:
<script type="text/javascript" charset="utf-8">
var srfp_prot = (("https:" == document.location.protocol) ? "https://" : "http://");
document.write(unescape("%3Cscript src='" + srfp_prot + "www.speedrfp.com/irfps/js/widget/'
type='text/javascript'%3E%3C/script%3E"));
</script>
<script type="text/javascript" charset="utf-8">
var options = {};
options.display = "overlay";
options.key = "f26f99a4745599b9";
options.uid = ”Property ID";
var srfp_widget = new srfp.widget(options);
</script>

5. Copy and Paste and your website is
SpeedRFP enabled!

6. Your Data is YOUR Data.
• Your SpeedRFP information will not be shared or marketed to by Elite Meetings
International.

7. What… will it provide?
Access to a Community of New Buyers
1) (31,000+)
2) Improved quality of RFPs
(Meetings; Wedding; Special Event RFP forms)
3) $ Increased Revenue
(Partners show 55% increase RFP room nights)

8. SpeedRFP Buyer Growth
30,000
28,000
29,561
26,000
24,000
22,000
20,000
18,000
16,000
14,000
12,000
10,000
8,000
6,000
4,000
2,000
JAN 2011
APR 2011
JUNE 2011
JAN 2012
APR 2012
JUNE 2012
DEC 2011
JULY 2011
SEPT 2011
JULY 2012
OCT 2011
SEPT 2012
MAY 2011
MAY 2012
FEB 2011
MAR 2011
FEB 2012
AUG 2011
NOV 2011
MAR 2012
AUG 2012
*Community membership growing by avg = 85 new buyers/day
Brought to you by ELITE MEETINGS INTERNATIONAL

9. Who… is using the system?
Over 4,000 hotels accept SpeedRFP 31,000+ buyers are using SpeedRFP
Brought to you by ELITE MEETINGS INTERNATIONAL

10. SpeedRFP Buyer Stats
31,160 Buyer members (increasing by avg 85 per day)
86% Direct business (versus 3rd party)
70% Of which are non-professional planners
142 Avg # of room nights per event
3 Avg # of nights per event
2.27 million Submitted room nights thru July 2012
1.5 Avg # of hotels per SpeedRFP
Brought to you by ELITE MEETINGS INTERNATIONAL

11. SpeedRFP Lead Time
2012
• 80% 1 year (or less)
• 20% One year +
Brought to you by ELITE MEETINGS INTERNATIONAL

12. Why…is SpeedRFP important to the industry?
“SpeedRFP could do for RFPs what PayPal
did for online transactions.”

13. Adoption of Online RFP Tools
(Buyers)
Use eRFP tools
Do not use eRFP tools
2009 2011 2012
Elite Meetings Elite Meetings
survey survey Elite Meetings survey
Brought to you by ELITE MEETINGS INTERNATIONAL

14. Benefits for buyers:
• Standardized RFP form = Consistent user experience
• Single sign-in = User-friendly
• Direct communication with Suppliers = Rapid RFP response
• Ability to compare/manage multiple RFPs = Efficiency
• GSO/NSO feature = Supports existing relationships
• Ability to repurpose (pre-loaded) RFPs = No more rekeying
Brought to you by ELITE MEETINGS INTERNATIONAL

15. Benefits for Suppliers:
• Community = Access to new buyers w/ qualified RFPs
• 3 systems in 1 = Increased web form engagement
• Built In Messaging = Direct connection with buyer
• GSO/NSO feature = Increased brand loyalty
• Ability to repurpose (pre-loaded) RFPs = Repeat business
• Seamless integration w/ MeetingBroker = Speed to market
• Detailed Reporting= Easy to track ROI
Brought to you by ELITE MEETINGS INTERNATIONAL

16. Most significant (Buyer+Supplier) benefit: Ability to re-
purpose RFPs from any SpeedRFP enabled website (NO
more reKeying)

17. When… will you begin to see the benefits?
Today: Featured listing on SpeedRFP.com Directory
January 2013: Mention within Elite Meetings magazine
• 74,000+ distribution
With each RFP
• Complete contact information from buyers
• Increased likelihood for repeat business

18. On the horizon…
• Customized forms by brand
• Enhanced SpeedRFP ‘Supplier Network’
(Search directory for all SRFP enabled partner destinations)
• Property to Property RFP sharing
• Mobile integration
• RFP forms for Facebook
• Multiple Languages
(Chinese, French, German, Italian, Japanese, Portuguese, Spanish)

19. Recap…
SpeedRFP provides:
• Access to a Community of new buyers
• Improved Quality of RFPs
$ • Increases Revenue
Brought to you by ELITE MEETINGS INTERNATIONAL

20. Testimonials
Since replacing our previous online RFP form with SpeedRFP, the number and quality of
RFPs Destination Hotels & Resorts received has increased exponentially.”
Andre Fournier
Senior Vice President of Sales & Marketing
Destination Hotels & Resorts
“We selected one of the most progressive hospitality technology companies in the
US, Elite Meetings, to provide us with their unique, user-friendly technology. We selected
them based on the way they utilize their tech-nology within their own business model
which is similar to our own in terms of how we relate to clients and hotels.”
Craig Jacobs
Senior VP Group Sales
Preferred Hotel Group

21. Testimonials (continued)
“I don’t know who came up with the SpeedRFP concept, but it’s so simple it’s
disgusting. Kudos to you and your team!”
Don Weintraub
Director of Sales & Marketing
Rancho de Los Caballeros
“Adding SpeedRFP to my web site was the best thing I did this year. My online group
leads have increased at least 30%, and beyond group leads, we’ve seen significant
volume increase in catering leads as well. Our entire sales team loves the system and
they find it incredibly easy to use. New customers find us and we get new opportunities
we didn’t have before using SpeedRFP. And, current clients prefer to send their leads
through SpeedRFP because it saves them time.”
Jerry Jensen
Director of Sales & Marketing
Westward Look Wyndham Grand Resort & Spa

22. Testimonials (continued)
“…I am absolutely addicted to EliteMeetings.com! The SpeedRFP system worked great so
far! …I found your (site) to be not only easy to navigate but the tools and functions seem to
be tailored to my planning needs.”
Kathleen Carfagno
Globus Medical, Inc.
“How much do I love Speed RFP??? It's as easy as my iPad to use and the convenience of
having all correspondence with suppliers in one place saves me time-as much as 50%! The
responses are easy to review and respond to.... I appreciate the simplicity and will continue
to use it as often as I can. With Elite Meetings behind it, it has to be the best!”
Cate DeLaRosa
Ameriprise Financial Services

23. Your SpeedRFP contact:
Travis Hodge
Director of Business Development, SpeedRFP
Elite Meetings International, Inc.
(805) 879-3938 direct
thodge@EliteMeetings.com
www.SpeedRFP.com