eFACiLiTY Visitor Management System

Product Presentation
All rights reserved © SIERRA ODC Private Limited
www.sierratec.com | www.efacility.in
“End to End Facilities Management Software that simplifies complex operations,
aids cost reduction & improves efficiencies”
A Product of

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 It is a modular facilities management system
 Works together with your business and allows day-to-day management of processes
 Automates operations
 Provides a management dashboard for critical analysis
 Enterprise wide control in the most intelligent and efficient way
Introduction

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Modules

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Multi-Site & Multi-Organization Concept
 Site wise concept for multiple sites implementation using a central server
 Facility managers view data from any location by simply choosing the respective site/location from the
homepage.
 Privileges to view, add or modify information can be defined and mapped to each and every user and the same
can be set against the site(s)

eFACiLiTY® – Visitor Management System
"Visitor Registration and Tracking made simple and secure"
 Online requests for appointments
 Pre-registration of groups/individual visitors
 Business card scanning for speedy registration
 Photo & Signature capture integration

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 The security requirements of large organizations and infrastructure are challenging and growing increasingly.
 Visitors should be screened, registered, signed in quickly and allowed to visit only the relevant areas via
integration with access control devices.
 These challenges are managed efficiently by eFACiLiTY’s Visitor Management system
Visitor Management System

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Visitor Management Features
 Online requests for appointment
 Appointment approval and rejections
 Pre-registration of groups and individuals
 Email notifications on requests, approvals and
rejections
 Today's appointments and expected visitors
 Visitor self sign-in using touch screen kiosks & Visitor
sign-out
 Business card scanning for speedy registrations
 Visitor history tracking & Blacklisting of visitors
 Visitor photo capture & Visitor signature capture
 Smartcards / e-Passports integration
 Items carried in/out scanning
 Visitor / contractor badge / pass printing
 Visitor / contractor badge designer & Gate pass
printing
 Returnable items tracking
 MS Exchange / MS Outlook integration for
appointments calendar
 Access control system / Turnstile gates integration
 Central implementation to monitor sites across
geographies

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 Visitors can request for appointments using a simple request form that can be displayed in the company
website / portal online
 Name, Organization, Purpose visit, Phone/Email of the visitor is captured
 The person from whom they are requesting for the appointment, appointment date / time is captured
 The details are emailed to the host for confirmation
Appointment Request via Company’s website
Visitor Visits
Company
Website
Clicks on
a Web link
in the website
Visitor fills in
the request
form
Appointment Request

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Appointment Request Screen

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 The host on receiving the email can click on the link to open the appointment request
 The host can change the appointment date/time, Accept / Reject, Add remarks / instructions to the security /
receptionist
 Once Accepted, the user will be pre-registered automatically
Appointment Accept / Reject by Host
Host gets alert
on registration
via Mail & SMS
Logs in to
VMS
Application
Accepts
Rejects
the requests
Accept / Reject Appointment

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Appointment Accept / Reject Screen

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 The host can also manually Pre-Register a Visitor based on a call/email appointment request from the visitor
 Pre-registration can also be Cancelled anytime by the host
Pre-registration by the Host
Host fills in a
pre-registration
form on behalf
of the Visitor
Email/SMS
Alert sent to
acknowledge
Visitor
Shared with
the Security
Desk
Pre-register a Visitor

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Pre-register a Visitor Screen

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 Any pre-panned recurrence visits like visits for Training Programs, Temporary Deputation etc. can be registered
using this option
Pre-register Recurrence Visits

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 Facilitating the host / staff to record the period during which he would want any appointment requests to be
disallowed.
 Displaying the reason for the non-availability of host / staff.
 Prevents the visitor from getting registered his appointment on these days.
Out of Office / Busy

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 Pre Registered Visitors can sign in quickly.
 Details of Visitors all flashed immediately.
 Instruction to the Receptionist is also given
Visitor Sign-In – Pre Registered

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 Quick signing in
 Scanning of Business card
 Visitor Photo capture
 Screen for Visitors to verify their data
Visitor Sign In – First Time Visitor
For Walk in/
appointment
accepted/
pre-registered
Visitors
Security Guard
fills the Sign in
screen
Visitor Badge
and Gate Pass
Issued
Visitor Sign-In – First Time Visitor

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Visitor Sign-In Screen

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 Items carried by Visitor are captured
Items Carried Screen

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 Display of visitor details in an add-on monitor
 Visitors can verify their details
Visitor Verification Screen

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Visitor Sign-In – From History
 By running a searching on the First name or any other detail, the full details of the visitor can be flashed from
the History enabling quick registration
 Purpose of visit and Host details only need to be captured.
 Signing in becomes faster.

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 “Visitor Sign-out” facilitates the user to close the visitor’s session by signing them out.
 Visitor signs out with respect to their badge number
 The items that are carried-out is checked against the ones carried-in and recorded
Visitor Sign Out

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 Blacklisting of visitor
 Reason for blacklisting
Blacklisting Visitor Screen

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 The location information is linked with the staff profile to refer the host / staff’s location.
 When the visitors sign in, the information such as “building / Site”, “Floor/Location” where the host is located can
be identified.
Host Location

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 Visitor Management System readily integrates with Access Control Devices to track and locate the visitors.
 Tracking the visitors for the current time or for the specified range of date / time
 Visitor movement report
Visitor Tracking

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 Email Alerts
 Alert to requester on appointment acceptance
 Alert to requester on appointment rejection
 Alert to visitors when they are pre-registered
 Alert to pre-registered visitors if the appointment is cancelled
 Alerts to host on Visitor arrival
 Alerts to host after sign-in of the visitor
 SMS Alerts
 Alerts to host on Visitor arrival
 Alerts to host after sign-in of the visitor
Email / SMS Alerts

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 Email Template
 SMS Template
Email and SMS Template - Samples

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 Generation of the MIS Reports like
• Appointment Request Register
• Appointment Register
• Appointment Register - Group Visit
• Visitors’ history
• Visitors’ list
• Visitors’ Movement
• Visitors Count for the period
• Black listed Visitors
• Percentage of people with appointment
• Percentage of people without appointment
• Number of visitors who signed out properly
• Number of Visitors not signed out
• Average time spent by a visitor (Properly signed out visitors)
• Gate Pass register
• Top frequency visitors
• Top frequently visited hosts
• Listing of Items carried by visitors
 The reports can be printed and exported in to the formats like HTML, Excel and PDF.
Report Features

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Dymo Label Writer
Web Camera
Business Card Scanner
Barcode Scanner
Suggested Hardware

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 Sample Visitor Badges
 Visitor Badge Designer
Visitor Badge

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 Sample Gate Pass
 Gate pass Designer
Visitor Gate Pass

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 Today’s appointments and expected visitors
 Visitor movement tracking using Access Control
 MS Exchange integration for appointments calendar
 Access control system integration
 Visitor Badge / Gate Pass Printing
Other Features

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Software Specifications
 Microsoft’s .NET Framework
 Browser based thin-client interface
 Supports Oracle/MSSQL/MSSQL Express
 Email, SMS, MMS Messaging
 Cross browser compatible
 Language of your choice
 Supports MS Exchange, LDAP
 Building Management Systems (BMS) Integration
 Ready for integration with Microsoft Active Directory, Oracle Single Sign-on
 PDA extension, Android and Windows Phone
 Table, Field, Activity wise Audit Trail
 Security Policy Management

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Synergetic Partners
Microsoft Gold Certified Partner (ISV)–Product Development Metronic Global Berhad, Malaysia & China
Tridium Asia Pacific, Singapore Infocon Technology, Malaysia
Wave Front, Japan Pinnacle Computer Systems Dubai, U.A.E.
Sequential IDS, NigeriaGlobal Trade S.A.R.L., Saudi Arabia

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Synergetic Partners
AELIA Gen. Trad & Cont, Kuwait.
Elitser Technologies, UAE.
System Resources Inc., USA.
Software Systems LLC, OMAN.
Unified Africa Technologies (Pvt) Ltd, Zimbabwe
NFS Hospitality UK Limited, UK.

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Federal Government Buildings,
Putrajaya, Malaysia
Intelligent Building Management
System
Malaysian Communications And
Multimedia Commission (MCMC),
Malaysia
eFACiLiTY - Enterprise Facility
Management System
Ministry of Health, Bahrain
Management System
Tidel Park, Coimbatore, India
Management System
Nigerian Petroleum Development
Company (NPDC) Ltd, Nigeria
eFACiLiTY - Enterprise Visitor
Management System
eFACiLiTY End Users - Government
Ministry of Health, Kuwait
Management System
Saudi Arabia National Guard, Saudi Arabia
Management System
University of Dammam, Saudi Arabia
Management System

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eFACiLiTY End Users - Government
Dubai International Airport via Pacific
Control, UAE
eFACiLiTY - Tenant Billing System
Mumbai Metro, India via Honeywell
eFACiLiTY – Enterprise Facility
Management System
Royal Malaysia Police
eFACiLiTY - Enterprise Maintenance
Management System

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British Aero Space, Saudi Arabia
Management System
For Societe Generale via CBRE South
Asia Pvt.Ltd
Management System
Sheraton Darling Harbor, Sydney,
Australia
Management System
For Vodafone through Honeywell
Management System
Egypt, UAE, Saudi Arabia, India
Management System
Japan Tobacco International, Malaysia
Management System
YUM Group, India
Enterprise Maintenance
Management System
eFACiLiTY End Users - Fortune 500
Sodexo, India
Management System

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Millennium Hilton, Bangkok
Management System
For JSW Steel via Siemens
Management System
eFACiLiTY End Users - Fortune 500
For Nitesh Residency via Carrier Race
Technologies, India
Management System
PepsiCo, India
Management System
Wipro Limited
eFACiLiTY – Mail Room Management
System
Maersk
Management System
Reliance Industries Limited
eFACiLiTY – Enterprise Facility
Management System
Mitsubishi Electric
eFACiLiTY – Visitor Management
System

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CRISIL Limited, India
Management System
Godrej Properties, India
Management System
Godrej Industries
Management System
CoreLogic, India
Management System
Wadhwa Group, India
Management System
eFACiLiTY End Users - Other Corporates
Value Mall, India
Prestige IT Park, India
eFACiLiTY – Tenant Billing System
Ozone Group
Management System

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GVK Mall, India
Embassy Services Private Limited, India
Management System
UBCity, India
GPX (India) Private Limited, India
Management System
Mantri Square, Bangalore India
TRIF Amritsar Projects Private Ltd, India
Management System
Manjeera Retail Holding Private Ltd, India
eFACiLiTY - Enterprise Facility Management
System
Pacific Development Corporation Ltd,
Dehradun & Delhi
Management System

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Cyient Limited, India
Management System
Pioneer Property Zone Services Pvt. Ltd.
India
Management System
Synechron Technologies Pvt. Ltd., India
eFACiLiTY - Space Management System
Telekom Brunei Berhad (TelBru)
eFACiLiTY – Facility Booking System
Trane Distribution Pte Ltd, Singapore
eFACiLiTY – Enterprise Maintenance
Management System
Hospital Fatimah
Management System
Vishal Group, Nepal
Management System
The St. Regis Hotel & Apartments via
Azbil – Malaysia
Management System

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Airmaster, Australia
Management System
Trade Coast, Australia
Management System
DiGi Malaysia
Booking System
Platinum Sentral (KL Sentral Park - Lot
E), Malaysia
Management System
Albhukary, Malaysia
Management System
Savvy Capire, Nigeria
Management System
Enterprise Bank Limited, Nigeria
Management System
Genting Highlands, via EasyIO
Malaysia
Management System

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Maaden Infrastructure Company
via.(SATCO), Saudi Arabia
Management System
Salmiya Group Co. (Boulevard) Kuwait
Management System
Saudi Catering and Contracting, Saudi
Arabia
Management System
The Commercial Real Estate Company,
K.P.S.C (Al-Tijaria) Kuwait
Management System
Qatar Petroleum, Qatar
Management System
Galfar Al Misnad Engg. & Contg. WLL,
Qatar
Management System
Haramain High Speed Rail Project via
L&T, Saudi Arabia
eFACiLiTY – Maintenance
Management System
Alghanim Industries, Kuwait
Management System

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Pacific Controls, UAE
Management System
Electronic Card Services Ltd, Kenya
Management System
iTECO, Nigeria
Management System
Confido Technical Services LLC
Concept Controls, USA
Diyar Najd Special Projects
Management System
NIIT, India
Management System
Fahmy Furniture LLC, Oman

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About SIERRA
Recognized as
One of the Top 26
Most Innovative
Companies in India
@ CII Industrial
Innovation Awards 2014
Awarded
The Best SME IT
Services Company in
India
@ IMC IT awards 2013
Delivering World Class IT Solutions to Enterprises around the Globe
Asia, Australia,
USA, Europe
Middle East & Africa

www.sierratec.com
SIERRA ODC Private Limited
Thank You!
For more information please contact us at
info@sierratec.com
INDIA
SIERRA ODC Private Limited
188/1,Varadharaja Layout-1
PN Palayam Road, Ganapathy,
Coimbatore - 641 006.
Tel: +91-422-2567596
Fax: +91-422-2567445
USA/Canada +1 408 239 4819
USA
Sierra Infosys Inc.
6001 Savoy Dr, Suite 210,
Houston TX 77036,
Tel: +1-713-747-9693
Fax: +1-509-351-6682
MALAYSIA
SIERRA ODC (M) SDN. BHD.
96-1, Biz Avenue, 2, Neo Cyber
Lingkaran Cyber Point Barat
63000, Cyberjaya,
Selangor, Malaysia
Tel: +603-8320-2080
Fax:+603-8320-2082
SINGAPORE
SIERRA ODC (S) Pte. Ltd.
30 Cecil Street #19-08
Prudential Tower
Singapore 049712
Tel: +65 97334623
UAE
SIERRA ODC DWC-LLC
DWC Business Center,
Dubai Aviation, City-Logistics City,
Dubai-UAE, P.O. Box : 390667

eFACiLiTY Visitor Management System

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