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PROJECT REFLECTION AND LEARNING REPORT
 SURAKSHIT SAMUDAYA II: DIPECHO PROJECT TOWARDS BUILDING COMMUNITY RESILIENCE
                              TO DISASTERS IN NEPAL

PROJECT INFORMATION

Title of the Project:         Surakshit Samudaya II
                              Building Disaster Resilient Communities, Nepal

Donor:                        Funded by European Commission Humanitarian Aid department
                              Under fifth DIPECHO Action Plan for South Asia

                              Co-financed by Australian Government, through AusAID

Project Start Date:           o1 July 2009

Duration:                     17 months (with 2 months extension)

Project Locations:            Sunsari, Banke and Udayapur (under refresher)

Direct Beneficiaries:         13,536 people

Project Budget:               Euro 441,330

1. Introduction

Nepal is a theatre of disasters and every year, vast investments made onto development works gets
washed away due to disasters. While the fragile geography of the nation is a concern, lack of coping
mechanisms at grassroots level as well as government level has only added to the critical nature of
disasters in the country. Forked between two of the major guzzlers and emitters of green house gases,
Nepal is bound to be burdened by changing climates. For an impoverished nation, things could go
beyond repair if positive and adequate measures are not initiated immediately.

The Country Strategy Paper III (Revised) of ActionAid Nepal underlines disaster risk reduction as one of
the cross cutting themes. It belies our belief that disaster preparedness is the rights of every right holder
who is vulnerable to disasters, as it threatens the very existence of the person. Thus, AAN has been
focused more both at community level to build capacities of our right holders to deal with disasters and
at a wider governance level to ensure that government is accountable for the security and welfare of its
citizens who are vulnerable to disasters.

DIPECHO (funded by ECHO) is one such initiative that AAN is engaged since 2006, implementing
DIPECHO III project in 2006-07, DIPECHO IV project in 2007-08 and the ongoing DIPECHO V project since
July 2009. Since DIPECHO III, AAN has reached out to over 130,000 people across six districts with a
mission of building community resilience to disasters through capacity building, institutional
development, education and fostering local networks.

DIPECHO V was launched in July 2009 and will end in November 2010. This report is a narrative
illustration on the role of DIPECHO to reduce disaster related risks amongst our right holders, thereby
contributing to the country strategy for Nepal.

DIPECHO Project Update, PRLM 2010                                                                      Page 1
2. Progress on APB 2010: From Jan to June 2010

    a. Overall Projects objectives for 2010

        Overall objective of DIPECHO project is to strengthen capacities of community and local
        institutions for reducing impact of disasters and ensuring rights of disaster vulnerable people

        The project has set up four key result areas for measuring the achievement of the objective.
                A) Capacity of communities is enhanced to reduce the impact of disaster through
                collective actions.
                B) Enabling environment created through appropriate DRR policies and plan
                C) Target stakeholders demonstrate increased awareness on disaster preparedness
                methods at family and community level
                D) Small scale mitigation measures with government and local support to contribute to
                vulnerability reduction

    b. Key Projects achievements

        The project has been successfully implemented as per the project framework in two districts-
        Sunsari & Banke with some refresher activity in Udayapur. The outcomes and results are in tune
        with originally set objectives and anticipated results. The project has achieved many of the
        measures to prevent, mitigate, prepare and response the disasters at the community level, and
        contributed to DRR in district and national level.
        The project has directly reached to over 13,536 disaster vulnerable people in 28 locations
        (including refresher activities in 2 rural & 6 urban locations of DIPECHO IV project) and has
        demonstrated increased capacity and coping mechanisms amongst the community vulnerable to
        disasters. However, engagement of the project for advocacy works covers three districts, five
        regions, and Kathmandu.

        The following are the key achievement vis-à-vis to four key result areas:

        R1. Capacity building of communities
            Weekly session of Reflect on Disaster preparedness combining with social issues have
             brought positive changes to both women and men from project communities. Women and
             men are more vocal, have started coming out of their homes to attend discussions around
             DP and social issues.
             Examples: The Reflect circles have stopped illegal mud cutting in Babiya/Inaruwa, initiated
             saving rice as Fistful campaign, fair wages campaign, and approaching VDC for the
             emergency fund etc.
             At present, 31 REFLECT circles are functional (14 old), with over 500 registered members
             attending the weekly discourses. Stories of change are motivational and having a multiplier
             impact on the community.
            Organized effort to mitigate, prepare and response have begun in the project areas.
             Nineteen Disaster Management Committees (9 old) were formed in the project area through
             REFLECT process. Over 50% of the members are women and women enjoy decision making
             positions too. DMCs are meeting regularly and taking up DRR leadership in the community.

             Examples: DMCs have been taken lead in advocating with VDC and DDC regarding DRR fund.
             They have constructed bio-dyke, tube-well, safe shelters, etc. As a result of advocacy,
             Narshingh VDC allocated Rs. 50,000 on DRR fund for the first time. A DMC in Banke prepared
             200 meter of road by their own initiatives, etc.

DIPECHO Project Update, PRLM 2010                                                                    Page 2
     Five types of task forces formed in each project communities to respond the disaster and
              emergency situation. They are; Information task force, Search & Rescue task force, Shelter
              and NFI task force, Health task force, and Food & Water task force.

             All DMC members along with key local volunteers, school teachers and students are trained
              on Community based Disaster Risk Reduction. Informed leadership will be more responsible
              and efficient in problem solving
             Over 280 skilled volunteers (Trained on
              First Aid, Search & Rescue, Early Warning,
              & Mason) are now available in the target
              community to support the first response
              measures by the people
             People should not have to be panicked for
              food and water supply for first three
              critical days. They have Rs. 585,000
              Emergency fund available in the project
              communities; and each DMCs are also
              equipped with DM materials, and rice
              storage.
             Early warning information in advance i.e. before 6 hours is established as Community based
              early warning system in Sunsari and Banke project areas. The community people are
              equipped with sirens and hand mikes for the purpose.

            Because of our community based early warning system, we are safer from the flood. We got to know the
            information in advance as much before 6 hours so that we can easily evacuate people and properties and
            reach to the newly built safe shelters. Early warning system will certainly reduce the possibility of loss of
            lives and properties.
                                              -Shared by Mr. Kamata Pd Mourya, Coordinator, EWS Task force, 2010

        R.2 Enabling Policy Environment

             DRR related information pack (DRR tool kit) is developed for the DRR stakeholders in the
              Nepal. The toolkit itself evolved with joint initiatives of 16 organizations and networks
              including INGOs/UN/MOHA/NGOs.
             CA members are committed to bill and pass
              the Disaster Management Act (Proposed),
              2066 in the parliament. Ninety-five CA
              members and political leaders are sensitized
              on DRR issues, first ever such interaction
              with elected representatives in the country
             Regional administrators, Chief District
              Officer, Local Development Officer are
              oriented in Disaster Risk Reduction and
              Disaster Preparedness in three regions-Far
              western, Mid-western and Eastern region of
              Nepal. 216 participants attended the workshops.
             123 VDC secretaries of the three districts are trained in DRR planning process
             14 Community Level Contingency plan has been prepared. Similarly, 6 VDC level contingency
              plans (4 from AAN-UNDP) have been developed.

DIPECHO Project Update, PRLM 2010                                                                                 Page 3
    Very good relationship with the DRR key stakeholders like UN agencies (UNDP, UNOCHA),
             AIN, DPNet, MoHA, MOLD, NPC, DHM etc.
            AAN is actively contributing to DIPECHO coordination and national coordination
             mechanisms. DPM/DIPECHO is a member of important decision making bodies and networks
             including National Platform, AIM TGDM, DPNet etc.
            DIPECHO initiatives are integrated with AAN long term program so that future development
             programs will incorporate the DRR perspectives, and the risk of the communities will be
             reduced in the long run.

            Disaster Risk Reduction Toolkit will really support in creating awareness on DRR. The initiatives made by
            organizers for creating awareness, and pressurizing the government to enact the policies are
            trustworthy. DRR toolkit will support government of Nepal for making proper Act and Policies. I, as a
            Vice-chairperson of CA Secretariat commit to take initiative for DM Act to pass from the parliament to
            ensure the rights of the people.
                       -Shared by Ms. Purna Kumari Subedi, Vice-Chairperson, Constituent Assembly, Feb 24, 2010


R3. Increased Awareness on DRR

            Community people are aware about
             hazards, vulnerability, risks of disasters. The
             tool of Participatory Vulnerability Analysis
             has been used in the community to analyze,
             mitigate and act on the hazards and
             vulnerability of the community.
            Peoples' perception regarding disaster is
             changed since they can clearly tell about
             natural and man induced disasters. People
             use to believe that the disaster happens
             because of god or evils.(KAP Study)
            34 events of PVA field application and
             update has been done, which is taken as
             ongoing process.
            The people of the project communities keep their important documents (citizenship
             certificate, land registration, passports, birth registration, and marriage registration) etc in
             plastic folder so as to avoid damage during the flood, and easy to carry when there is need
             to be evacuated.

       “The project has been successful in terms of creating huge awareness about disaster risk reduction in the
       project areas. I have also involved in couple of the project activities like CBDRR training, & Early warning
       system visit. There was quite difficulty in relief distribution in 2008 flood in Narsingh VDC. We are now
       confident that this time there will be no problem for distributing any of the support in the DIPECHO project
       VDCs because of the presence of local disaster management committees, formed & strengthened under
       project.
                                              -Shared by Mr. Bhesh Raj Ghimire, Disaster Focal Person, DDC, March 2010




DIPECHO Project Update, PRLM 2010                                                                               Page 4
R4. Small Scale Mitigation for vulnerability reduction

            Highly vulnerable communities in Babiya and Gangapur are protected from the flood
             through the construction of bio-dyke. Also safe water is available during flood period
             through construction of raised tube-wells, since during flood most of the tube-wells are
             inundated and water is contaminated.
             Two bio-dykes about 1700 meters lengths and 24 model hand-pumps are constructed. A
             hospital and two schools are under retrofitting process.
            Non-structural vulnerability assessment of Country Office and Orientation to the AAN staffs
             on DRR carried out
            ActionAid has been able to mobilize Rs. 10 million funds from UNDP directly to the DIPECHO
             project areas and few other areas. The role of ActionAid was to techno-managerial support
             and supervision for the efficiency and effectiveness of the interventions. The DMCs are
             involved directly in implementation of mitigation activities, & EWS set up. They have
             constructed 4 shelters, 1 existing Mothersa reform, 3 bio-dykes, 2 embankments, 20 tube-
             wells, and 2 culverts. It is estimated that 16000 people will be benefitted directly from the
             initiatives.

DIPECHO project has demonstrated its capability to raise external resources for communities through
their field based work. Bio-dyke mitigation was taken up as pilot initiative in the community. When the
project mobilized people and built community organization, they were able to demonstrate to
government that the community the project has empowered is ready to take up mitigation works of their
own. Thus, with just 100 mtrs of pilot bio dyke work planned originally in Babiya Sunsari, project could
raise resources for more than 1500 mtrs from external sources. The financial and technical involvements
were done by Project, District Development Office Inaruwa, and Water Induced Office Morang.




DIPECHO Project Update, PRLM 2010                                                                       Page 5
c. Outline of partner wise progress [against plan and other - key observations on each PNGO]

                        High                                          Low
          UPCA           Successfully implementing the                DRR mainstreaming is visible in
                           project in their area and achieved           Sunsari; however other areas are not
                           set objectives efficiently and               as such.
                           effectively.
                         Successful in participatory approach,
                           involvement of stakeholders,
                           government resource mobilization
                         Sound control mechanism within the
                           organization, organizational head
                           involved in project actions
                         Ability to learn, willing to adapt
                         Led disaster response initiatives in
                           the district
                         Has improved leaps and bounds in
                           implementation efficiency
                         Has good rapport in the district and
                           is respected by government and
                           NGO fraternity
          NP             Sound relationship with community,           Inability to attract quality and
                           government and other stakeholders            experienced staff
                         Rooted to ground and sound
                           understanding of ground realties
                         Ability to learn

          BEE              New partner                                Slow movement, leadership centred
          GROUP            Experienced team members                    around one person
                           Acute leadership in their ED               Need for decentralization of
                           Experience of working in DRR under          authority
                            DRRSP project                              Needs to be more organized and
                           New DI, possible for integration of         systematic in approach
                            DRR into development
          CO-              New partner                                Need to improve organizational
          ACTION           Highly energetic                            systems
                           Strategic in plans, efficient in action    Second and third lines almost non-
                           Acute leadership                            existent, ED decides everything


    d. Major challenges

                                                           Difficult terrain and locations. Gangapur and
                                                            Matehiya in Banke becomes almost non-
                                                            reachable during monsoon. Narsing and Babiya
                                                            often poses security concerns due to anti-social
                                                            elements in the area
                                                           Uncertain political situation hamper achieving
                                                            advocacy objectives (Absence of VDC secretary in
                                                            the village)
                                                           Strikes & power-cut, that affect implementation

DIPECHO Project Update, PRLM 2010                                                                          Page 6
e. Felt gaps

             Need for wider and deeper engagements in DI, taking DRR learning for mainstreaming within
              DIs
             Need for wider and deeper engagements with policy units and themes to mainstream DRR
              learning into overall AAN work
             Partner NGO's own DRR strategy and contingency plan for emergency


3. Review of the Project’s contribution on foundation themes till June 2010

    a. Right to Education – engagement, contribution, achievements, gaps, innovations and learning

            Engagement          Education on vulnerabilities, rights and disasters through REFLECT process.
                                REFLECT circles are established in all areas and became the focal centre of
                                learning and community mobilization towards establishing and claiming
                                rights of right holders. Various other IEC tools were applied to impart
                                education on DRR and DP to the rights holders. Street theatre and FM radio
                                was widely used to reach information to the people. Listeners clubs were
                                formed, influencing attitudes of people towards learning and information
            Contribution        Introduced DRR concepts into REFLECT learning circles. Documentation,
                                case studies, disaster preparedness short films developed and circulated on
                                those lines to take the knowledge beyond the DIPECHO project.
            Achievement         Smooth integration of REFLECT measures into DRR work, successfully
                                continuing the experiment of integrating DRR into the non formal education
                                methods practised by AAN
            Gaps                Needs more clarity to ensure seamless integration of DRR and Climate
                                change adaptation into REFLECT and to bring DRR into the central thought
                                processes of the rights holders

            Innovations         Integration PVA into REFLECT, using key lessons from PVA as a learning tool
                                in REFLECT circles, relationship between REFLECT circles and disaster
                                management committees wherein DMCs are accountable to REFLECT circles
                                are some of the innovative initiatives under the project.
            Learning            Rights and responsibilities... tried to ensure that people are also responsible
                                to the state while seeking their due rights from the state. For eg:
                                preparation for first 72 hours during emergency period
                                DRR should evolve as a mind set, a cultural aspect than an activity
                                There is a need to involve men in REFLECT


    b. Right to Land, Livelihood and Food - engagement, contribution, achievements, gaps,
       innovations and learning

                   Though the project did not have scope to directly engage in this core theme, food security during
                   disasters was one issue addressed by the project.

            Engagement          Fistful of rice campaign was initiated in all rural agrarian centres to save
                                enough food to ensure food security during disasters. Till 685 Kg of rice had
                                been collected, to support the target people for three days at times of
                                disasters. Linking Climate Change into DRR will itself be a contribution to
                                addressing food security during lean seasons.

DIPECHO Project Update, PRLM 2010                                                                              Page 7
Contribution        Fistful of rice campaign was linked to the hunger free campaign, engaging
                              rights holders in contributing towards a hunger free disaster, taking
                              preparedness from family level to community level and involving most poor
                              and vulnerable sections of the community
          Achievement         Successful Fistful of Rice campaign, an initiative that have caught up the
                              imagination of the people and are still being continued
          Gaps                Developing perspective ability of people to understand the importance of
                              food security and develop the practise of food security throughout the year
                              rather than just towards disasters
                              No engagement with Food Security theme in AAN
          Innovations         Fistful of Rice campaign, the way it was launched and linked to Hunger Free
                              campaign was an innovation that received wide appreciation from
                              community to government and beyond
          Learning            Rather than providing services, we can also set examples and ask
                              community to continue the work. The campaign proved that.
                              Food security measures need to go beyond emergency situation

    c. Right to Health - achievements, gaps, engagement, contribution, achievements, gaps,
       innovations and learning

                 Though the project did not have scope to directly engage in this core theme, health right during
                 emergency situation was one issue addressed by the project
          Engagement          Training to the task force on first aid to respond Health sectors during
                              emergency situation created by disasters.
                              Discussion in REFLECT about safe water, sanitation, and epidemics
          Contribution        Peoples' right to access the safe water during emergency is ensured by
                              constructing model tube-well
          Achievement         Task force are trained and equipped on first aid
                              Five feet high model tube-wells are constructed enough to cater safe water
                              during emergency situation
          Gaps                No engagement with Right to Health theme in AAN
          Innovations         -
          Learning            First aid services are useful to save the lives of people not only during
                              emergency period but during normal period


    d. Women’s Right - achievements, gaps, engagement, contribution, achievements, gaps,
       innovations and learning

          Engagement          Women’s empowerment and participation was a central issue, a cross
                              cutting initiative across the project, in all locations.
          Contribution        50% representation of women in local institutions, promoting women to
                              executive positions in local institutions
                              REFLECT circles for women, engaging them in dialogue, improving their
                              knowledge base and enhance motivation to take leading role in local
                              decision making process
                              Role of women in leading disaster response measures in the areas by
                              developing life saving skills and capacities among women
          Achievement         Increased involvement of women in decision making process, raising voices
                              of women at different levels, particularly with government
                              Deployment of women’s group, trained volunteers into Koshi response
                              measures


DIPECHO Project Update, PRLM 2010                                                                             Page 8
Gaps                Need to bring men at par with women by including them in REFLECT circles
                              etc. Men attending REFLECT circles have considerably increased in DIPECHO
                              V, in comparison to previous years.
                              Needs higher engagement with women’s rights theme in AAN
          Innovations         Minimum 50% representation of women in disaster management
                              committees and ensuring their role in decision making levels by default
          Learning            Long way to go in terms of developing women’s leadership in DRR sector
                              Specific women centric activities need to be developed, not just treating it
                              as a cross cutting issue


4. Progress Project’s contribution on Three-Pronged Approach

    a. Enabling and empowering the rights-holders – key activities, effective ones, innovative
       practices and the felt gaps

          Key Activities         REFLECT circles as key mobilization and empowerment process was
                                  adapted and incorporated into the project
                                 Formation of local institutions (disaster management committees), task
                                  forces ensuring decisions are local and participatory
                                 Promoting linkages within DMCs and with government was given
                                  adequate attention and emphasis
          Effective Actions      REFLECT circles in DRR project are effective and appreciated
                                 Linking people to the government systems were unique and effective,
                                  that government at district levels have started appreciating the capacity
                                  and knowledge of local people
          Innovative             REFLECT circles as unique DRR learning and mobilization process
          practises              Linking PVA learning to REFLECT process and engaging community to
                                  understand their own situation and take local decisions
          Felt Gaps              Networking among community organizations needs further
                                  strengthening
                                 Linkages between community organizations and other stakeholders has
                                  to be strengthened

    b. Mass conscientization - key activities, effective ones, innovative practices and the felt gaps

          Key Activities         REFLECT circles
                                 Street theatre
                                 IEC materials (posters, wall paintings, hoardings, awareness audio-
                                  visuals)
                                 Booklet (Disaster Knowledge Series, Paryabaran etc)
                                 Awareness camps
                                 FM Radio broadcast
                                 Joint initiatives during ISDR Day, EQSD etc.
          Effective Actions      REFLECT circles, surely caught imagination of people and other
                                  stakeholders as it went beyond just education
                                 FM Radio broadcast, systematically reaching information through
                                  national and local radio stations at critical times prior to disaster
                                  seasons worked effectively
          Innovative             A strategic approach using different methods to pour people with
          practises               critical information, ensuring high retention of messages

DIPECHO Project Update, PRLM 2010                                                                         Page 9
Felt Gaps                Using of local languages and dialects in communication


    c. Project work related policy and governance - key activities, effective ones, innovative practices
       and the felt gaps

            Key Activities             Orientation of government officers on DRR
                                       Orientation of NGO leaders on DRR
                                       Linking peoples institutions with government systems
                                       Sensitization of CA members on DRR
                                       Orienting Regional administrators, district level government officials,
                                        VDC secretraries
                                       Interagency coordination and inter project coordination
                                       Participation in important days, meetings with government
                                        department
            Effective Actions          Sensitizing CA members in DRR
                                       Liaison and lobbying with CA members and ministries
                                       Orienting government officers on DRR
                                       Orienting VDC Secretaries on DRR
                                       Promoting network between people and government
            Innovative                 Sensitizing CA members on DRR, first initiative that was widely
            practises                   appreciated by the participants
                                       DRR tool kit
                                       Involving Ministry of Home in all actions, maintaining excellent
                                        relationship with the government
                                       Coordination between various stakeholders, pushing for the national
                                        DRR agenda and creating a uniform voice and noise
            Felt Gaps                  Uncertain political situation is hampering progress in policy front
                                       With constitution building process, DRR policy is taking backseat

    d. Major learning on the ways for consolidating the Three-Pronged Approach

             The three pronged approach is equally important to the project like DIPECHO, measures
              have been taken in DIPECHO V to ensure that project complements the core AAN strategy
             DIPECHO V has ensured strategic involvement of themes, RCs and policy unit, though it
              needs further strengthening in months to come

5. Other Project’s contribution

    a. Networking and alliance building – achievements, innovations, gaps and learning

        Achievements               Led coordination initiatives for DIPECHO, considered a worldwide best
                                    practise by donor
                                   Engagement with ministry of Home Affairs, Ministry of Local
                                    Development, National Planning Commission; receiving strategic support
                                    of the government to DIPECHO project
                                   DIPECHO-DRRS joint initiatives, resource sharing and experience sharing
                                    mechanisms
        Innovations                DIPECHO partners joint initiatives in experience sharing and resource
                                    sharing-Regional workshop, Joint radio etc
        Gaps                       Needs deeper engagement with National Platform, and Disaster focal
                                    persons of the ministries

DIPECHO Project Update, PRLM 2010                                                                          Page 10
Learning               Scope to improve advocacy through networking, an area still to be
                                explored deeply

    b. Capacity building on project work of programme and project team [AAN and PNGO]
       engagement, contribution, achievements, gaps, innovations and learning

        Achievements           All project members received maximum opportunity to learn through
                                meetings and workshops
                               Project invested a lot in building capacities of partners, partner staff and
                                project staff
                               All project team members have received few training programs, within
                                and outside Nepal during the period
                                (5 PNGO partners staff- CBDRR training Dhulikhel, 1 AAN staff-Training of
                                Finance Trainers Bangkok, 2 AAN Staff-Sphere training India)
                               Many partner staff received HI training on mainstreaming disability into
                                DRR
                               Few key partner staff received EWS training from Practical Action

        Innovations            REFLECT circles are being strengthened and becomes the key entry point
                                to community discourses
        Gaps                   Project has narrow scope within AAI/AAN for wider learning. Not
                                considered enough to be invested upon
        Learning               Project should build scope for maximum capacity building and not wait for
                                AAN HROD support

6. Final Remarks

    a. Conceptual clarity needed at AAN level [on project approaches, aspects]

            AAN strategy is conceptually clear on need to integrate projects into long term development
             programs and how projects should contribute to strengthen programs.
            A clear strategic project guideline outlining management thoughts should help all concerned
             to apply this concept into practise at various levels
            Often, we are bogged down and at logger heads with AAN strategic objectives and donor
             mandates. The anticipated results and benefits should outweigh academic dialogues

    b. Approach or methodological clarity needed at AAN level

            Concept is clear, but how to apply is not yet clear
            There are operational aspects that needs to be sorted out, related to project design,
             implementation, reporting and monitoring
            There is a need for project management guidelines, streamlining operational aspects,
             monitoring methods and reporting framework.

    c. Organizational position needed to be clarified

            We need to be clear on what are the types of projects we can go for and what type of
             projects are a sure no-no. Naturally, we cannot accept projects that are totally against the
             principles and values within AAN, however, there are times where the project outcome and
             results are more valuable than our deliberations on philosophical approaches. We need to
             be very clear on these lines.


DIPECHO Project Update, PRLM 2010                                                                      Page 11
d. Role, responsibility or coordination aspects needed to be clarified

            Donor grants and institutional funding is very different from our regular sponsorship
             funding. The sets of guidelines, framework and style of functioning demands different
             approach, often conflicting with our long term development work.
            Role clarity should be there, including partnership development team, project team,
             program team, thematic heads, resource centre heads as well as finance team. This has to
             evolve as AAN has a complex relationship structure in terms of integration of projects
            There should be clear coordination mechanism worked out, with everyone clear on who is
             responsible and who has authority on various aspects

    e. ANY OTHERS

            DRR should be treated as an opportunity by AAN and should have inherent mechanisms to
             integrate DRR as a non-negotiable thought process within AAN program framework. DRR is
             an investment; it is not just an activity. Sound risk management measures reflect on the
             effectiveness of the management.
            With institutional funding becoming more important and critical to our own programs,
             donor relations should not be left to fund raising department. SMT should have clear
             responsibility in sourcing donor grants and often, program people are much better suited to
             negotiate grants than PD team, who are more into coordination and compliance than
             program management.
            Integration of projects is a positive measure in AAN. It will take time, effort and lot of brain
             storming. There will be disappointments and frustrations, but we all need to know that we
             are building a strong foundation.




DIPECHO Project Update, PRLM 2010                                                                      Page 12
DIPECHO V PROJECT AREA




       District         Project Area                  Exact Location
       Banke            Gangapur VDC                  Gangapur VDC is located towards the east of Rapti
                        Ward Nos. 1,2,3,4,5,6,8 &     river, bordering Holiya, Matehiya and Phatepur VDCs,
                        9                             lying on the border of India.
                        Matehiya VDC                  Matahiya VDC is located towards east of Rapti river,
                        Ward No. 1,2 & 3              bordering Gangapur and Narenpur VDCs and on India
                                                      border
                        Nepalgunj Municipality        Is the headquarters of Banke district and is well
                                                      connected by road and air network with major stations
                                                      in Nepal
       Sunsari          Narsing VDC                   Narsing VDC is towards south-west of Inurway
                        Ward No. 1 and 4              municipality and on the south of east west highway
                                                      from Inurwa on the western bank of Sunsari river
                        Babiya VDC                    Babiya lies towards south of Inurwa municipality on
                        Ward No. 1, 4, 5 & 6          the eastern bank of Sunsari river
                        Inurwa Municipality           Inurwa is the headquarters of Sunsari district and is
                        Ward no. 5 & 6                about 75 min driving from Biratnagar airport, towards
                                                      west along the highway. It also lies along Sunsari river
                        Dharan Municipality           DIPECHO IV area…
                        Ward no. 13 & 16
                        Inurwa municipality           DIPECHO IV area…
                        Ward no. 3
                        Itarhi Municipality           DIPECHO IV area…
                        Ward no. 6 & 7
       Udayapur         Jogidaha VDC                  DIPECHO IV area… Jogidaha lies towards east of
                        Ward no. 7 & 8                Gaighat and south of Trijuga river, about 30 min drive
                                                      from municipal headquarters across the river
                        Gaighat,            Trijuga   DIPECHO IV area… Trijuga municipality is the
                        municipality ward no. 2 & 5   headquarters of Udayapur and can be reached by
                                                      road from Lahan on the highways




DIPECHO Project Update, PRLM 2010                                                                     Page 13
DIRECT BENEFICIARIES OF THE DIPECHO V PROJECT


          Project Location                                                              Children <        Persons
                                                Female           Male        Total                                      PwDs
                                                                                          5 yrs           > 60 yrs
          Gangapur VDC
                                                      2,026       2,124        4,150              553            209         67
          Ward Nos. 1,2,3,4,5,6,8 & 9
          Matehiya VDC
                                                        725         765        1,490              235             69         12
          Ward No. 1,2 & 3
          Narsing VDC
                                                      1045         1073        2,118              447             67         26
          Ward No. 1 and 4
          Babiya VDC Ward No. 1, 6
                                                        506         558        1064               152             56         19
          &8
          Inurwa Municipality
                                                        317         290          607              137             20          4
          Ward no. 5 & 6
          Dharan Municipality
                                                        767         747        1514               166            167         10
          Ward no. 13 & 11/16 *
          Inaurwa municipality
                                                        255         286          541              108             59         11
          Ward no. 3 *
          Itarhi Municipality
                                                        259         274          533                61            71         23
          Ward no. 6 & 7 *
          Jogidaha VDC
                                                        250         244          494                55            67          9
          Ward no. 7 & 8 *
          Gaighat,Trijuga municipality
                                                        506         519        1025               170            112         13
          ward no. 2 & 5 *
                                TOTAL                6,656       6,880      13,536             2,084            897        194

              * Dharan, Inurwa and Itarhi Municipality areas, Gaighat and Jogidaha are DIPECHO IV areas for refresher activities




DIPECHO Project Update, PRLM 2010                                                                                       Page 14

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Dipecho v aan prlm report july 2010

  • 1. PROJECT REFLECTION AND LEARNING REPORT SURAKSHIT SAMUDAYA II: DIPECHO PROJECT TOWARDS BUILDING COMMUNITY RESILIENCE TO DISASTERS IN NEPAL PROJECT INFORMATION Title of the Project: Surakshit Samudaya II Building Disaster Resilient Communities, Nepal Donor: Funded by European Commission Humanitarian Aid department Under fifth DIPECHO Action Plan for South Asia Co-financed by Australian Government, through AusAID Project Start Date: o1 July 2009 Duration: 17 months (with 2 months extension) Project Locations: Sunsari, Banke and Udayapur (under refresher) Direct Beneficiaries: 13,536 people Project Budget: Euro 441,330 1. Introduction Nepal is a theatre of disasters and every year, vast investments made onto development works gets washed away due to disasters. While the fragile geography of the nation is a concern, lack of coping mechanisms at grassroots level as well as government level has only added to the critical nature of disasters in the country. Forked between two of the major guzzlers and emitters of green house gases, Nepal is bound to be burdened by changing climates. For an impoverished nation, things could go beyond repair if positive and adequate measures are not initiated immediately. The Country Strategy Paper III (Revised) of ActionAid Nepal underlines disaster risk reduction as one of the cross cutting themes. It belies our belief that disaster preparedness is the rights of every right holder who is vulnerable to disasters, as it threatens the very existence of the person. Thus, AAN has been focused more both at community level to build capacities of our right holders to deal with disasters and at a wider governance level to ensure that government is accountable for the security and welfare of its citizens who are vulnerable to disasters. DIPECHO (funded by ECHO) is one such initiative that AAN is engaged since 2006, implementing DIPECHO III project in 2006-07, DIPECHO IV project in 2007-08 and the ongoing DIPECHO V project since July 2009. Since DIPECHO III, AAN has reached out to over 130,000 people across six districts with a mission of building community resilience to disasters through capacity building, institutional development, education and fostering local networks. DIPECHO V was launched in July 2009 and will end in November 2010. This report is a narrative illustration on the role of DIPECHO to reduce disaster related risks amongst our right holders, thereby contributing to the country strategy for Nepal. DIPECHO Project Update, PRLM 2010 Page 1
  • 2. 2. Progress on APB 2010: From Jan to June 2010 a. Overall Projects objectives for 2010 Overall objective of DIPECHO project is to strengthen capacities of community and local institutions for reducing impact of disasters and ensuring rights of disaster vulnerable people The project has set up four key result areas for measuring the achievement of the objective. A) Capacity of communities is enhanced to reduce the impact of disaster through collective actions. B) Enabling environment created through appropriate DRR policies and plan C) Target stakeholders demonstrate increased awareness on disaster preparedness methods at family and community level D) Small scale mitigation measures with government and local support to contribute to vulnerability reduction b. Key Projects achievements The project has been successfully implemented as per the project framework in two districts- Sunsari & Banke with some refresher activity in Udayapur. The outcomes and results are in tune with originally set objectives and anticipated results. The project has achieved many of the measures to prevent, mitigate, prepare and response the disasters at the community level, and contributed to DRR in district and national level. The project has directly reached to over 13,536 disaster vulnerable people in 28 locations (including refresher activities in 2 rural & 6 urban locations of DIPECHO IV project) and has demonstrated increased capacity and coping mechanisms amongst the community vulnerable to disasters. However, engagement of the project for advocacy works covers three districts, five regions, and Kathmandu. The following are the key achievement vis-à-vis to four key result areas: R1. Capacity building of communities  Weekly session of Reflect on Disaster preparedness combining with social issues have brought positive changes to both women and men from project communities. Women and men are more vocal, have started coming out of their homes to attend discussions around DP and social issues. Examples: The Reflect circles have stopped illegal mud cutting in Babiya/Inaruwa, initiated saving rice as Fistful campaign, fair wages campaign, and approaching VDC for the emergency fund etc. At present, 31 REFLECT circles are functional (14 old), with over 500 registered members attending the weekly discourses. Stories of change are motivational and having a multiplier impact on the community.  Organized effort to mitigate, prepare and response have begun in the project areas. Nineteen Disaster Management Committees (9 old) were formed in the project area through REFLECT process. Over 50% of the members are women and women enjoy decision making positions too. DMCs are meeting regularly and taking up DRR leadership in the community. Examples: DMCs have been taken lead in advocating with VDC and DDC regarding DRR fund. They have constructed bio-dyke, tube-well, safe shelters, etc. As a result of advocacy, Narshingh VDC allocated Rs. 50,000 on DRR fund for the first time. A DMC in Banke prepared 200 meter of road by their own initiatives, etc. DIPECHO Project Update, PRLM 2010 Page 2
  • 3. Five types of task forces formed in each project communities to respond the disaster and emergency situation. They are; Information task force, Search & Rescue task force, Shelter and NFI task force, Health task force, and Food & Water task force.  All DMC members along with key local volunteers, school teachers and students are trained on Community based Disaster Risk Reduction. Informed leadership will be more responsible and efficient in problem solving  Over 280 skilled volunteers (Trained on First Aid, Search & Rescue, Early Warning, & Mason) are now available in the target community to support the first response measures by the people  People should not have to be panicked for food and water supply for first three critical days. They have Rs. 585,000 Emergency fund available in the project communities; and each DMCs are also equipped with DM materials, and rice storage.  Early warning information in advance i.e. before 6 hours is established as Community based early warning system in Sunsari and Banke project areas. The community people are equipped with sirens and hand mikes for the purpose. Because of our community based early warning system, we are safer from the flood. We got to know the information in advance as much before 6 hours so that we can easily evacuate people and properties and reach to the newly built safe shelters. Early warning system will certainly reduce the possibility of loss of lives and properties. -Shared by Mr. Kamata Pd Mourya, Coordinator, EWS Task force, 2010 R.2 Enabling Policy Environment  DRR related information pack (DRR tool kit) is developed for the DRR stakeholders in the Nepal. The toolkit itself evolved with joint initiatives of 16 organizations and networks including INGOs/UN/MOHA/NGOs.  CA members are committed to bill and pass the Disaster Management Act (Proposed), 2066 in the parliament. Ninety-five CA members and political leaders are sensitized on DRR issues, first ever such interaction with elected representatives in the country  Regional administrators, Chief District Officer, Local Development Officer are oriented in Disaster Risk Reduction and Disaster Preparedness in three regions-Far western, Mid-western and Eastern region of Nepal. 216 participants attended the workshops.  123 VDC secretaries of the three districts are trained in DRR planning process  14 Community Level Contingency plan has been prepared. Similarly, 6 VDC level contingency plans (4 from AAN-UNDP) have been developed. DIPECHO Project Update, PRLM 2010 Page 3
  • 4. Very good relationship with the DRR key stakeholders like UN agencies (UNDP, UNOCHA), AIN, DPNet, MoHA, MOLD, NPC, DHM etc.  AAN is actively contributing to DIPECHO coordination and national coordination mechanisms. DPM/DIPECHO is a member of important decision making bodies and networks including National Platform, AIM TGDM, DPNet etc.  DIPECHO initiatives are integrated with AAN long term program so that future development programs will incorporate the DRR perspectives, and the risk of the communities will be reduced in the long run. Disaster Risk Reduction Toolkit will really support in creating awareness on DRR. The initiatives made by organizers for creating awareness, and pressurizing the government to enact the policies are trustworthy. DRR toolkit will support government of Nepal for making proper Act and Policies. I, as a Vice-chairperson of CA Secretariat commit to take initiative for DM Act to pass from the parliament to ensure the rights of the people. -Shared by Ms. Purna Kumari Subedi, Vice-Chairperson, Constituent Assembly, Feb 24, 2010 R3. Increased Awareness on DRR  Community people are aware about hazards, vulnerability, risks of disasters. The tool of Participatory Vulnerability Analysis has been used in the community to analyze, mitigate and act on the hazards and vulnerability of the community.  Peoples' perception regarding disaster is changed since they can clearly tell about natural and man induced disasters. People use to believe that the disaster happens because of god or evils.(KAP Study)  34 events of PVA field application and update has been done, which is taken as ongoing process.  The people of the project communities keep their important documents (citizenship certificate, land registration, passports, birth registration, and marriage registration) etc in plastic folder so as to avoid damage during the flood, and easy to carry when there is need to be evacuated. “The project has been successful in terms of creating huge awareness about disaster risk reduction in the project areas. I have also involved in couple of the project activities like CBDRR training, & Early warning system visit. There was quite difficulty in relief distribution in 2008 flood in Narsingh VDC. We are now confident that this time there will be no problem for distributing any of the support in the DIPECHO project VDCs because of the presence of local disaster management committees, formed & strengthened under project. -Shared by Mr. Bhesh Raj Ghimire, Disaster Focal Person, DDC, March 2010 DIPECHO Project Update, PRLM 2010 Page 4
  • 5. R4. Small Scale Mitigation for vulnerability reduction  Highly vulnerable communities in Babiya and Gangapur are protected from the flood through the construction of bio-dyke. Also safe water is available during flood period through construction of raised tube-wells, since during flood most of the tube-wells are inundated and water is contaminated. Two bio-dykes about 1700 meters lengths and 24 model hand-pumps are constructed. A hospital and two schools are under retrofitting process.  Non-structural vulnerability assessment of Country Office and Orientation to the AAN staffs on DRR carried out  ActionAid has been able to mobilize Rs. 10 million funds from UNDP directly to the DIPECHO project areas and few other areas. The role of ActionAid was to techno-managerial support and supervision for the efficiency and effectiveness of the interventions. The DMCs are involved directly in implementation of mitigation activities, & EWS set up. They have constructed 4 shelters, 1 existing Mothersa reform, 3 bio-dykes, 2 embankments, 20 tube- wells, and 2 culverts. It is estimated that 16000 people will be benefitted directly from the initiatives. DIPECHO project has demonstrated its capability to raise external resources for communities through their field based work. Bio-dyke mitigation was taken up as pilot initiative in the community. When the project mobilized people and built community organization, they were able to demonstrate to government that the community the project has empowered is ready to take up mitigation works of their own. Thus, with just 100 mtrs of pilot bio dyke work planned originally in Babiya Sunsari, project could raise resources for more than 1500 mtrs from external sources. The financial and technical involvements were done by Project, District Development Office Inaruwa, and Water Induced Office Morang. DIPECHO Project Update, PRLM 2010 Page 5
  • 6. c. Outline of partner wise progress [against plan and other - key observations on each PNGO] High Low UPCA  Successfully implementing the  DRR mainstreaming is visible in project in their area and achieved Sunsari; however other areas are not set objectives efficiently and as such. effectively.  Successful in participatory approach, involvement of stakeholders, government resource mobilization  Sound control mechanism within the organization, organizational head involved in project actions  Ability to learn, willing to adapt  Led disaster response initiatives in the district  Has improved leaps and bounds in implementation efficiency  Has good rapport in the district and is respected by government and NGO fraternity NP  Sound relationship with community,  Inability to attract quality and government and other stakeholders experienced staff  Rooted to ground and sound understanding of ground realties  Ability to learn BEE  New partner  Slow movement, leadership centred GROUP  Experienced team members around one person  Acute leadership in their ED  Need for decentralization of  Experience of working in DRR under authority DRRSP project  Needs to be more organized and  New DI, possible for integration of systematic in approach DRR into development CO-  New partner  Need to improve organizational ACTION  Highly energetic systems  Strategic in plans, efficient in action  Second and third lines almost non-  Acute leadership existent, ED decides everything d. Major challenges  Difficult terrain and locations. Gangapur and Matehiya in Banke becomes almost non- reachable during monsoon. Narsing and Babiya often poses security concerns due to anti-social elements in the area  Uncertain political situation hamper achieving advocacy objectives (Absence of VDC secretary in the village)  Strikes & power-cut, that affect implementation DIPECHO Project Update, PRLM 2010 Page 6
  • 7. e. Felt gaps  Need for wider and deeper engagements in DI, taking DRR learning for mainstreaming within DIs  Need for wider and deeper engagements with policy units and themes to mainstream DRR learning into overall AAN work  Partner NGO's own DRR strategy and contingency plan for emergency 3. Review of the Project’s contribution on foundation themes till June 2010 a. Right to Education – engagement, contribution, achievements, gaps, innovations and learning Engagement Education on vulnerabilities, rights and disasters through REFLECT process. REFLECT circles are established in all areas and became the focal centre of learning and community mobilization towards establishing and claiming rights of right holders. Various other IEC tools were applied to impart education on DRR and DP to the rights holders. Street theatre and FM radio was widely used to reach information to the people. Listeners clubs were formed, influencing attitudes of people towards learning and information Contribution Introduced DRR concepts into REFLECT learning circles. Documentation, case studies, disaster preparedness short films developed and circulated on those lines to take the knowledge beyond the DIPECHO project. Achievement Smooth integration of REFLECT measures into DRR work, successfully continuing the experiment of integrating DRR into the non formal education methods practised by AAN Gaps Needs more clarity to ensure seamless integration of DRR and Climate change adaptation into REFLECT and to bring DRR into the central thought processes of the rights holders Innovations Integration PVA into REFLECT, using key lessons from PVA as a learning tool in REFLECT circles, relationship between REFLECT circles and disaster management committees wherein DMCs are accountable to REFLECT circles are some of the innovative initiatives under the project. Learning Rights and responsibilities... tried to ensure that people are also responsible to the state while seeking their due rights from the state. For eg: preparation for first 72 hours during emergency period DRR should evolve as a mind set, a cultural aspect than an activity There is a need to involve men in REFLECT b. Right to Land, Livelihood and Food - engagement, contribution, achievements, gaps, innovations and learning Though the project did not have scope to directly engage in this core theme, food security during disasters was one issue addressed by the project. Engagement Fistful of rice campaign was initiated in all rural agrarian centres to save enough food to ensure food security during disasters. Till 685 Kg of rice had been collected, to support the target people for three days at times of disasters. Linking Climate Change into DRR will itself be a contribution to addressing food security during lean seasons. DIPECHO Project Update, PRLM 2010 Page 7
  • 8. Contribution Fistful of rice campaign was linked to the hunger free campaign, engaging rights holders in contributing towards a hunger free disaster, taking preparedness from family level to community level and involving most poor and vulnerable sections of the community Achievement Successful Fistful of Rice campaign, an initiative that have caught up the imagination of the people and are still being continued Gaps Developing perspective ability of people to understand the importance of food security and develop the practise of food security throughout the year rather than just towards disasters No engagement with Food Security theme in AAN Innovations Fistful of Rice campaign, the way it was launched and linked to Hunger Free campaign was an innovation that received wide appreciation from community to government and beyond Learning Rather than providing services, we can also set examples and ask community to continue the work. The campaign proved that. Food security measures need to go beyond emergency situation c. Right to Health - achievements, gaps, engagement, contribution, achievements, gaps, innovations and learning Though the project did not have scope to directly engage in this core theme, health right during emergency situation was one issue addressed by the project Engagement Training to the task force on first aid to respond Health sectors during emergency situation created by disasters. Discussion in REFLECT about safe water, sanitation, and epidemics Contribution Peoples' right to access the safe water during emergency is ensured by constructing model tube-well Achievement Task force are trained and equipped on first aid Five feet high model tube-wells are constructed enough to cater safe water during emergency situation Gaps No engagement with Right to Health theme in AAN Innovations - Learning First aid services are useful to save the lives of people not only during emergency period but during normal period d. Women’s Right - achievements, gaps, engagement, contribution, achievements, gaps, innovations and learning Engagement Women’s empowerment and participation was a central issue, a cross cutting initiative across the project, in all locations. Contribution 50% representation of women in local institutions, promoting women to executive positions in local institutions REFLECT circles for women, engaging them in dialogue, improving their knowledge base and enhance motivation to take leading role in local decision making process Role of women in leading disaster response measures in the areas by developing life saving skills and capacities among women Achievement Increased involvement of women in decision making process, raising voices of women at different levels, particularly with government Deployment of women’s group, trained volunteers into Koshi response measures DIPECHO Project Update, PRLM 2010 Page 8
  • 9. Gaps Need to bring men at par with women by including them in REFLECT circles etc. Men attending REFLECT circles have considerably increased in DIPECHO V, in comparison to previous years. Needs higher engagement with women’s rights theme in AAN Innovations Minimum 50% representation of women in disaster management committees and ensuring their role in decision making levels by default Learning Long way to go in terms of developing women’s leadership in DRR sector Specific women centric activities need to be developed, not just treating it as a cross cutting issue 4. Progress Project’s contribution on Three-Pronged Approach a. Enabling and empowering the rights-holders – key activities, effective ones, innovative practices and the felt gaps Key Activities  REFLECT circles as key mobilization and empowerment process was adapted and incorporated into the project  Formation of local institutions (disaster management committees), task forces ensuring decisions are local and participatory  Promoting linkages within DMCs and with government was given adequate attention and emphasis Effective Actions  REFLECT circles in DRR project are effective and appreciated  Linking people to the government systems were unique and effective, that government at district levels have started appreciating the capacity and knowledge of local people Innovative  REFLECT circles as unique DRR learning and mobilization process practises  Linking PVA learning to REFLECT process and engaging community to understand their own situation and take local decisions Felt Gaps  Networking among community organizations needs further strengthening  Linkages between community organizations and other stakeholders has to be strengthened b. Mass conscientization - key activities, effective ones, innovative practices and the felt gaps Key Activities  REFLECT circles  Street theatre  IEC materials (posters, wall paintings, hoardings, awareness audio- visuals)  Booklet (Disaster Knowledge Series, Paryabaran etc)  Awareness camps  FM Radio broadcast  Joint initiatives during ISDR Day, EQSD etc. Effective Actions  REFLECT circles, surely caught imagination of people and other stakeholders as it went beyond just education  FM Radio broadcast, systematically reaching information through national and local radio stations at critical times prior to disaster seasons worked effectively Innovative  A strategic approach using different methods to pour people with practises critical information, ensuring high retention of messages DIPECHO Project Update, PRLM 2010 Page 9
  • 10. Felt Gaps  Using of local languages and dialects in communication c. Project work related policy and governance - key activities, effective ones, innovative practices and the felt gaps Key Activities  Orientation of government officers on DRR  Orientation of NGO leaders on DRR  Linking peoples institutions with government systems  Sensitization of CA members on DRR  Orienting Regional administrators, district level government officials, VDC secretraries  Interagency coordination and inter project coordination  Participation in important days, meetings with government department Effective Actions  Sensitizing CA members in DRR  Liaison and lobbying with CA members and ministries  Orienting government officers on DRR  Orienting VDC Secretaries on DRR  Promoting network between people and government Innovative  Sensitizing CA members on DRR, first initiative that was widely practises appreciated by the participants  DRR tool kit  Involving Ministry of Home in all actions, maintaining excellent relationship with the government  Coordination between various stakeholders, pushing for the national DRR agenda and creating a uniform voice and noise Felt Gaps  Uncertain political situation is hampering progress in policy front  With constitution building process, DRR policy is taking backseat d. Major learning on the ways for consolidating the Three-Pronged Approach  The three pronged approach is equally important to the project like DIPECHO, measures have been taken in DIPECHO V to ensure that project complements the core AAN strategy  DIPECHO V has ensured strategic involvement of themes, RCs and policy unit, though it needs further strengthening in months to come 5. Other Project’s contribution a. Networking and alliance building – achievements, innovations, gaps and learning Achievements  Led coordination initiatives for DIPECHO, considered a worldwide best practise by donor  Engagement with ministry of Home Affairs, Ministry of Local Development, National Planning Commission; receiving strategic support of the government to DIPECHO project  DIPECHO-DRRS joint initiatives, resource sharing and experience sharing mechanisms Innovations  DIPECHO partners joint initiatives in experience sharing and resource sharing-Regional workshop, Joint radio etc Gaps  Needs deeper engagement with National Platform, and Disaster focal persons of the ministries DIPECHO Project Update, PRLM 2010 Page 10
  • 11. Learning  Scope to improve advocacy through networking, an area still to be explored deeply b. Capacity building on project work of programme and project team [AAN and PNGO] engagement, contribution, achievements, gaps, innovations and learning Achievements  All project members received maximum opportunity to learn through meetings and workshops  Project invested a lot in building capacities of partners, partner staff and project staff  All project team members have received few training programs, within and outside Nepal during the period (5 PNGO partners staff- CBDRR training Dhulikhel, 1 AAN staff-Training of Finance Trainers Bangkok, 2 AAN Staff-Sphere training India)  Many partner staff received HI training on mainstreaming disability into DRR  Few key partner staff received EWS training from Practical Action Innovations  REFLECT circles are being strengthened and becomes the key entry point to community discourses Gaps  Project has narrow scope within AAI/AAN for wider learning. Not considered enough to be invested upon Learning  Project should build scope for maximum capacity building and not wait for AAN HROD support 6. Final Remarks a. Conceptual clarity needed at AAN level [on project approaches, aspects]  AAN strategy is conceptually clear on need to integrate projects into long term development programs and how projects should contribute to strengthen programs.  A clear strategic project guideline outlining management thoughts should help all concerned to apply this concept into practise at various levels  Often, we are bogged down and at logger heads with AAN strategic objectives and donor mandates. The anticipated results and benefits should outweigh academic dialogues b. Approach or methodological clarity needed at AAN level  Concept is clear, but how to apply is not yet clear  There are operational aspects that needs to be sorted out, related to project design, implementation, reporting and monitoring  There is a need for project management guidelines, streamlining operational aspects, monitoring methods and reporting framework. c. Organizational position needed to be clarified  We need to be clear on what are the types of projects we can go for and what type of projects are a sure no-no. Naturally, we cannot accept projects that are totally against the principles and values within AAN, however, there are times where the project outcome and results are more valuable than our deliberations on philosophical approaches. We need to be very clear on these lines. DIPECHO Project Update, PRLM 2010 Page 11
  • 12. d. Role, responsibility or coordination aspects needed to be clarified  Donor grants and institutional funding is very different from our regular sponsorship funding. The sets of guidelines, framework and style of functioning demands different approach, often conflicting with our long term development work.  Role clarity should be there, including partnership development team, project team, program team, thematic heads, resource centre heads as well as finance team. This has to evolve as AAN has a complex relationship structure in terms of integration of projects  There should be clear coordination mechanism worked out, with everyone clear on who is responsible and who has authority on various aspects e. ANY OTHERS  DRR should be treated as an opportunity by AAN and should have inherent mechanisms to integrate DRR as a non-negotiable thought process within AAN program framework. DRR is an investment; it is not just an activity. Sound risk management measures reflect on the effectiveness of the management.  With institutional funding becoming more important and critical to our own programs, donor relations should not be left to fund raising department. SMT should have clear responsibility in sourcing donor grants and often, program people are much better suited to negotiate grants than PD team, who are more into coordination and compliance than program management.  Integration of projects is a positive measure in AAN. It will take time, effort and lot of brain storming. There will be disappointments and frustrations, but we all need to know that we are building a strong foundation. DIPECHO Project Update, PRLM 2010 Page 12
  • 13. DIPECHO V PROJECT AREA District Project Area Exact Location Banke Gangapur VDC Gangapur VDC is located towards the east of Rapti Ward Nos. 1,2,3,4,5,6,8 & river, bordering Holiya, Matehiya and Phatepur VDCs, 9 lying on the border of India. Matehiya VDC Matahiya VDC is located towards east of Rapti river, Ward No. 1,2 & 3 bordering Gangapur and Narenpur VDCs and on India border Nepalgunj Municipality Is the headquarters of Banke district and is well connected by road and air network with major stations in Nepal Sunsari Narsing VDC Narsing VDC is towards south-west of Inurway Ward No. 1 and 4 municipality and on the south of east west highway from Inurwa on the western bank of Sunsari river Babiya VDC Babiya lies towards south of Inurwa municipality on Ward No. 1, 4, 5 & 6 the eastern bank of Sunsari river Inurwa Municipality Inurwa is the headquarters of Sunsari district and is Ward no. 5 & 6 about 75 min driving from Biratnagar airport, towards west along the highway. It also lies along Sunsari river Dharan Municipality DIPECHO IV area… Ward no. 13 & 16 Inurwa municipality DIPECHO IV area… Ward no. 3 Itarhi Municipality DIPECHO IV area… Ward no. 6 & 7 Udayapur Jogidaha VDC DIPECHO IV area… Jogidaha lies towards east of Ward no. 7 & 8 Gaighat and south of Trijuga river, about 30 min drive from municipal headquarters across the river Gaighat, Trijuga DIPECHO IV area… Trijuga municipality is the municipality ward no. 2 & 5 headquarters of Udayapur and can be reached by road from Lahan on the highways DIPECHO Project Update, PRLM 2010 Page 13
  • 14. DIRECT BENEFICIARIES OF THE DIPECHO V PROJECT Project Location Children < Persons Female Male Total PwDs 5 yrs > 60 yrs Gangapur VDC 2,026 2,124 4,150 553 209 67 Ward Nos. 1,2,3,4,5,6,8 & 9 Matehiya VDC 725 765 1,490 235 69 12 Ward No. 1,2 & 3 Narsing VDC 1045 1073 2,118 447 67 26 Ward No. 1 and 4 Babiya VDC Ward No. 1, 6 506 558 1064 152 56 19 &8 Inurwa Municipality 317 290 607 137 20 4 Ward no. 5 & 6 Dharan Municipality 767 747 1514 166 167 10 Ward no. 13 & 11/16 * Inaurwa municipality 255 286 541 108 59 11 Ward no. 3 * Itarhi Municipality 259 274 533 61 71 23 Ward no. 6 & 7 * Jogidaha VDC 250 244 494 55 67 9 Ward no. 7 & 8 * Gaighat,Trijuga municipality 506 519 1025 170 112 13 ward no. 2 & 5 * TOTAL 6,656 6,880 13,536 2,084 897 194 * Dharan, Inurwa and Itarhi Municipality areas, Gaighat and Jogidaha are DIPECHO IV areas for refresher activities DIPECHO Project Update, PRLM 2010 Page 14