e-Democracy Conference 2011 presentation titled 'Case Study: e-Cabinet solution, ' by Fisnik Kruja, IT Director of the National Agency on Information Society of Albania
2. National Agency on Information Society
Founded:
• NAIS is Founded in April 2007 by Council of Minister Decision with
a staff of 20 people and was fully operational in January 2008.
Today NAIS has a staff of 40 people
Vision:
• Albania’s progress towards an Information based economy through
a sustainable development of a Information society
Mission:
• Creating a conducive and supporting environment for the
development of Information Society
3. Structure of NAIS
• Departments of Strategy & Standardization
• Departments of e-Gov. Platform & Project Coordination
• Departments of Centralized Services and Technical
Support
• Departments of Telecommunication Policies
• Departments of Digital Albania
• Human Resources and Finance Unit
4. Roles and responsibilities of NAIS
• Guiding the implementation of the National ICT Strategy
• Coordinating the development of the state information
systems, by implementing modern ICT capabilities.
• Plan, coordinate and develop projects in areas of the
Information Society, including electronic government
• Transform the operation of the Government institutions
through the introduction and usage of innovative ICT tools in
order to
• Promote ICT as an integral part to the delivery of government
information, services and processes while having cost
effectiveness and efficiency
5. Information Society Strategy
• Development and Improvement of Information Society’s
Infrastructure
• Improvement and Completion of Legislation relevant to IS.
• Encouragement and Support for the development of the IS.
• Encouragement and support for the development of the ICT
private sector
• Increase the level of knowledge and information in relation
to the Information Society and coordinate joint action among
State and citizen
6. e-Aktet
• Workflow for approval of materials
• Digital signatures
• Supports information versioning on
multiple levels with automated
versioning
• Monitoring at any phase with status;
number of received materials; due
time for preparation; approval; waiting
for an opinion, etc…
• KPIs and scorecards
• Raises collaboration on the next level
– besides predefined document
templates, new platform now offers
custom document templates
• Dynamic approval allows practically
unlimited number of approval levels
7. e-Aktet
• Process of preparation, approval and
submitting of acts
• Extended collaboration processes
between ministries, working on a joint
acts and requesting opinions within the
system
• Process of receiving, analysis, legal
and language proofing within Legal
Department
• Electronic archiving of materials
• Sessions of the Council of the ministers
• Publishing of decisions of the Sessions
– Government Internet Portal
– Official Journal
– Parliament
8. e-Aktet
Government Plan and Program
• Government strategic planning
including Program items and
related measures and activities
• Performance indicators
• Budget related to specific
activities
• Relation to National Action
Plan for approximation to the
EU Acquis Communitaire
9. e-Aktet
Interface with external systems
• EU measures
• National Action Plan for
approximation to the EU Acquis
Communitaire
• Government Plan and Program
– Acts are associate with an item of the
annual program
– EU reference
– Tracking and monitoring of a progress of
the annual plan
10. Government - Processes
Project Law Preparation (collab.) Approval
Initiation Forming a Team on project law 1..N
Final approval Implement changes Inter-ministerial Request for opinion to
1..N based on opinions cooperation relevant Ministries
E-Aktet
Received in Nominate Analyze draft law Approval 1..N
lawyer/team Constituents
Central Gov & make necessary Draft law complete
changes
Prepare Draft Secretary General PM Approval Constituents
Schedule new Approval
Gov. meeting Agenda
Government Prepare Gov. Publish Govt.
Decisions Official Journal
Session Decisions
11. e-Aktet - Common functions
• Document repository
• Document archiving
• Workflow
• Remote access
• Digital signatures of every approval action
• System generated documents and letters in every step in the process based
on a system or user defined templates
• Notifications for deadlines, new sessions, new acts in process through
solution interface, email, SMS
• Single sign-on
• Key Performance Indicators and advanced reporting
• Multiple versions of acts and document
• Detailed notification for each action
12. Quick wins / Benefits
• Reduced act preparation time
• Improved internal and external collaboration between ministries and CoM
departments
• Standardized document layout by using templates
• Remote access on the acts repository
• Complete history log on actions over the materials
• Flexible platform that allows interconnection with other services
Also, e-Cabinet includes:e-Cabinet 2.0 makes easier to organize teams in a process of preparation of legal projects. Beside predefined document templates, new platform now offers custom document templates. Another exciting feature is so called Dynamic approval. With this feature e-Cabinet 2.0 is more flexible and allows practically unlimited number of approval levels to be assigned to material.Also, e-Cabinet 2.0 supports information versioning on multiple levels. All document libraries are versioning-enabled. Each document change creates a new version of that document. In case of unintentional mistake or deletion, system administrators are able to undo document changes, and to revert original content. Second versioning level is on all documents as a package. e-Cabinet by design is complete multilingual platform. It provides option to work on multiple languages interfaces at the same time and also offers content localization.
The e-Cabinet represents basis for transformation of the methods of operation of the Government. It integrates multiple government institutions and processes into a distributed and orchestrated process that transforming preparation and execution of the government’s sessions from paper to paperless.e-Cabinet facilitates governments with:Workflow for preparation, approval, submission, reception desk management and archiving of session materialsPreparation of the meeting agenda, access to all materials and presentationPublishing the Government Sessions agenda and decisions to public
The e-Cabinet represents basis for transformation of the methods of operation of the Government. It integrates multiple government institutions and processes into a distributed and orchestrated process that transforming preparation and execution of the government’s sessions from paper to paperless.e-Cabinet facilitates governments with:Workflow for preparation, approval, submission, reception desk management and archiving of session materialsPreparation of the meeting agenda, access to all materials and presentationPublishing the Government Sessions agenda and decisions to public
The e-Cabinet represents basis for transformation of the methods of operation of the Government. It integrates multiple government institutions and processes into a distributed and orchestrated process that transforming preparation and execution of the government’s sessions from paper to paperless.e-Cabinet facilitates governments with:Workflow for preparation, approval, submission, reception desk management and archiving of session materialsPreparation of the meeting agenda, access to all materials and presentationPublishing the Government Sessions agenda and decisions to public