Presentation by Dean Henshaw and Professors Koch and Gilbert: "Library Collections at the Crossroads," Open forum at Drake University, 18 Feb. 2014.

1. Cowles Library Liaison Forum
Library Collections at the Crossroads:
Sustaining Access to Scholarship
February 18, 2014
Cowles Library Reading Room
4:00 p.m.

2. Dean Rod Henshaw
Session Goals
 WHAT: Upcoming changes in our approach to
the print monograph collection and WHY this is
happening now.
 Consider factors impacting our collection
 Understand our data-driven approach
 Discuss our collection’s future (integrated,
shared)
 Understand the faculty’s key role in this process

3. The WHAT of Print Monographs
 Reduce the size of the print collection at
Cowles while expanding the size of the
collection through the cooperative.
 Coordinate retention & future acquisitions
through our shared collection.
 Continue our significant expansion in the
availability of academic monographs in
electronic format (growth of digital
monographs)

4. The WHY: Opportunity and
Convergence
 Ability to be analytical through data
 Pivot point in collaboration
 Discovery systems enable sharing and access
 Effective use of resources to meet staffing,
space, technology, and financial challenges

5. The WHY: Some Guiding Principles
 Develop a model that is sustainable
 Integrate Drake into the emerging scholarly
communication model: one that is
Collaborative, Scalable, Global
 Build a more flexible and responsive collection
 Reaffirm our commitment to scholarly print
resources

6. Objective: Stay Focused
Provide a knowledge base that is
sustainable and that supports
emerging practices in scholarly
communication and pedagogy.

7. Impact: Your New Library
Sirsi
DSpace
SPARC
Content
Providers
IMLS
EBSCO
ALADN
CI-CCI
ALA/ACRL
IPAL
Ithaka
OCLC
LibQual
Lyrasis

8. Professor Teri Koch
Impact: Collections at Cowles
Trend
Component
Current
Holdings
Print volumes
400,000
Print book available via PDA
12,175
E-Books (Owned, Subscribed)
152,559
Available e-books via PDA
173,000
Print journal subscriptions
927
Online Full-text journal subscriptions
129,966

9. Central Iowa Collaborative
Collections Initiative (CI-CCI)
 Drake, Grand View, Central,
Simpson, and Grinnell Colleges
 An inter-institutional library
collaboration
 Memorandum of Understanding
signed by Library Directors &
Provosts (summer 2013)
 Hired Sustainable Collections
Services (SCS) – data analysis
 http://ci-cci.org/

10. CI-CCI Project: 4 Main Goals
1. Responsibly reduce local print collections by reducing
duplication within group
 OBJECTIVE: library space is freed for other uses.
2. Maintain a distributed, shared collection
 OBJECTIVE: Preservation. Circulating copies are retained within
the group. “Shared Shelf Space”
3. Coordinate acquisitions to further the shared
collection
 OBJECTIVE: reduce duplication and leverage acquisition funds.
4. Establish collaboration environment for future projects

11. CI-CCI Process: Moving toward
Shared Collection (Goals 1 & 2)
Responsibly reduce local collections to eliminate
duplication within CI-CCI group. One copy of each
withdrawal candidate will be held within the group!
 Data-driven identification of potential withdrawal
candidates (more from Rick Lugg)
 Each library develops its own review plan &
implements at its own pace
 An interactive process for faculty review
 Begins Fall 2014

12. CI-CCI Process: Moving toward
Shared Collection (Goal 3)
Cooperative Collection Development
 Beginning in 2014 we will determine if one of the CI-CCI
libraries already owns a print copy of a book before
ordering a copy, unless specifically requested to be
owned locally.
 Will allow us to use Acquisitions funds to improve
collection depth by purchasing less readily available
titles
 24 hour (week day) turnaround on items from CI-CCI
libraries

13. Introducing Rick Lugg: Consultant
hired by CI-CCI to analyze collective
holdings
 Collections Experience
 YBP – wrote rules-based collection policies for
hundreds of libraries including Stanford, Berkeley,
Boston U …
 R2 Consulting – workflows/organization analysis for 100
libraries including Oxford, Library of Congress,
Michigan, California State University System …
 SCS (Sustainable Collections Services)
 Data-driven evaluations for more than 80 collections &
consortiums including John Hopkins, Purdue, McGill …

14. Professor Bruce Gilbert
Summary slide
 We have an evolving model
 We have a structure to implement the model
 Our model and process are data and evidence
based (neither wholesale nor arbitrary)
 Our process will be interactive with faculty and
will coordinate through the liaison structure
 Now is the time for faculty to impact the process

15. Announcements
 Tours of the new Archives/Special Collections
space are available
 New databases: NCCO
 Nineteenth Century Collections Online
 Primary and Interdisciplinary sources
 Also will include Associated Press and
Indigenous Peoples Archive

16. Discussion
Questions
Comments
Reactions

17. Perspective: Changing use of Library
Space
Increased demand by students and faculty for space that
reflects the changing nature of teaching and learning.
 24/7 study area
 Group study spaces & technology
 Increased use of facility by students
 Academic student services
 Writing/Speaking Center
 Tutoring & Student Success