A simple guide to understanding database and applying your knowledge of it to everyday life. Powerpoint by: D. PIttman

1. Goals:
 Explain what a database is
Explain how databases can be used in
everyday life
Explain types of database
Explain the basic information of
databases

2. Exact Definition: an electronic filing system that stores and
retrieves information.

3. World of
Database
Database

4. Some Examples of a Database Include:
Phone Book
Receipts
Dictionary, Encyclopedias
Address Book
Automated Card Catalog

5. Stores can use a database to see who bought what
and how much they bought it for.
Banks can use a database to keep track of different
transactions.
Restaurants managers can use a database to see how
many hours employees worked.
Food companies can use a database to see how many
items from their company were sold. They can also
measure inventory.

6. There are three types of views when using database.
• Design View: allows you to create field names and data types
• Datasheet View: allows you to enter information. It displays the field
names in a row and column format
• List View: displays more than one record at a time

7. There are three parts to a
database. They include:
1. Field
2. Entry
3. Record

8. Field, Entry, and Record
A field is a category of information in a
database.
A record is an entire set of field entries
An entry is the information being entered into
a field or record.
Example: There are 5 fields, 3
records, and 15 entries.
5x3=15

9. • There are three major database functions:
1. Database Report
2. Sorting
3. Filter/ Query

10. • A database report allows you to organize
and summarize parts of a database
• Sorting allows you to put information in
alphabetical or numerical order (a-z, z-a or
1-10)
• A filter/query displays records that meet a
certain criteria

11. • Can find a specific
file quickly
• Accurate
• Can make reports
and show which
goals and criteria's
are being met
• Can sort and put
files in alphabetical
order

14. • What is are some advantages of
database?
• What are the 3 parts to a database?
• What are some examples of a database?
How do you use them in your everyday
life?
• What do businesses, such as a restaurant,
use a database for?

15. • http://office.microsoft.com/en-
us/ctndirectdownload.aspx?AssetID=TC103460616&Application=PP,&Version=15&qu=design%20slides&Result=2
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• http://office.microsoft.com/en-
us/ctndirectdownload.aspx?AssetID=TC010241382&Application=PP,&Version=12&qu=design%20slides&Result=2
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• http://office.microsoft.com/en-
us/ctndirectdownload.aspx?AssetID=TC010336783&Application=PP,&Version=12&qu=design%20slides&Result=2
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• http://office.microsoft.com/en-us/file.aspx?AssetId=TS010336811&lc=en%2DUS&ax=1&CTT=204
• http://office.microsoft.com/en-
us/ctndirectdownload.aspx?AssetID=TC010228270&Application=PP,&Version=12&qu=presentations&Result=2#
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us/ctndirectdownload.aspx?AssetID=TC010336794&Application=PP,&Version=12&qu=design%20slides&Result=2
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us/ctndirectdownload.aspx?AssetID=TC010336784&Application=PP,&Version=12&qu=design%20slides&Result=2
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• http://office.microsoft.com/en-us/images/results.aspx?qu=Academic#ai:MP900425487|
• http://office.microsoft.com/en-us/images/results.aspx?qu=Academic#ai:MP900175572|
• http://www.1staccesshelp.com/Northwind.html
• http://www.jephens.com/2009/04/07/filtering-mailing-lists-using-access-and-outlook/